This is a service / maintenance or supply contract in East Palo Alto, California. Contact the soliciting agency for additional information.

The City of East Palo Alto is requesting proposals from qualified professional engineering consultants for the City of East Palo Alto Water Storage Tank Siting Study (Project). The following project scope of work is included as a guide for the Proposer. It is designed to identify the minimum service level expected from the successful firm and, as such, should be modified and augmented based upon the experience of the firm as necessary to complete the project. The Scope of Work includes the following tasks to be performed by the Consultant: v Task 1: Project Management The Consultant shall perform general project management tasks to plan, direct, coordinate, and report the progress of the work. This task includes, but is not limited to, the following: monitoring the project progress in conformance to the schedule and budget, reporting project progress, coordinating with inter-agencies or stakeholders, monitoring and coordinating the work of any subconsultants, preparing progress reports and invoices, communicating any project updates to the City, attending an initial kick-off meeting and subsequent monthly project meetings to review project progress or stakeholders meetings, and preparing meeting notes and action items. v Task 2: Supplemental Technical Memorandum O Task 2.1: Supplemental Technical Memorandum The Consultant will be responsible for the preparation of a Supplemental Technical Memorandum. This memorandum will identify and recommend location(s) above and/or below the surface grade for storage tank capacity as well as optimal site layout for the proposed location(s). The Consultant shall prepare a draft Supplemental Technical Memorandum for City Council feedback prior to a final Supplemental Technical Memorandum for City Council approval. The Consultant shall be responsible for coordinating with stakeholders and other property owners as well as City staff prior to the initial Council presentation. O Task 2.2: CEQA Requirements The Consultant shall also identify any potential environmental issues and primary tasks required to comply with California Environmental Quality Act (CEQA) for the proposed location(s) of the water storage tank. O Task 2.3: 3D Rendering of Proposed Improvements The Consultant shall furnish a 3D rendering of the proposed improvements for the location(s) with the 100% draft of the Supplemental Technical Memorandum. v Task 3: City Council Presentation The Consultant will be responsible for preparing two (2) presentations for City Council. The first presentation to the City Council will correspond with the information captured in the draft of the Supplemental Technical Memorandum. The Consultant shall then capture feedback obtained from City Council and work towards the preparation of a final draft memo. The final draft of the Supplemental Technical Memorandum shall be vetted by City staff prior to the second presentation to City Council for approval. Nothing in this RFP shall obligate the City to select a Consultant or enter into any agreement with a Consultant. Projects shall be contingent on a mutually agreed scope of work, fee proposal, and availability of budgeted funds. Please note that the task list above does not represent the actual scope of the Project. The City will begin negotiations with the top Consultant on actual scope and fee. Reimbursables shall have a "Not-To-Exceed" allowance of $1,000 per task. Project progress meetings and reporting shall include virtual meetings via Microsoft Teams or via other mutually agreed upon location between City staff and Consultant. Meetings shall be held as often as deemed necessary. Minutes for all meetings should be prepared by the Consultant and furnished to all attendees and concerned parties within five (5) working days of the meeting. The goal of this project is to identify suitable location(s) for the construction and operation of water storage tank(s) within the City of East Palo Alto. The selected firm will provide professional engineering services to review and identify suitable location(s) above and/or below the surface grade for the construction and operation of a water storage tank. The location(s) of the water storage tank may be within a City-owned parcel, a privately owned parcel, schools, parks, public-private partnerships, etc. These recommendations for reservoir capacity and optimal site layout shall be captured in the form of a Supplemental Technical Memorandum. Questions regarding the information in the RFP package must be submitted in writing, by email addressed to: City of East Palo Alto Public Works Department 1960 Tate Street East Palo Alto, CA 94303 Attention: Michael Cortez Email: mcortez@cityofepa.org Phone: (650) 732-6536 All questions must be received by 5:00 PM on Friday, July 12, 2024. Questions will be responded to in writing. Written summaries of all questions and answers will be distributed to each Consultant. Anonymity of the source of specific written questions will be maintained in the written responses. If necessary, a clarification addendum will be issued. Telephone requests for information or inquiries will be allowed only if the nature of the request or inquiry does not lend itself to formulation into a written question. Verbal inquiries, however, are discouraged and calling parties may be requested to submit written questions in lieu of receiving a verbal response. If any changes or updates to the RFP are made, a copy of the current RFP will be posted online. The City reserves the right to evaluate proposals for a period of sixty (60) days before deciding which proposal, if any, to accept. This Request for Proposal does not commit the City to award a contract or to pay any costs incurred in the preparation of a proposal in response to this Request. The City reserves the right to accept or reject any or all proposals received, to negotiate with qualified proposers, or to cancel the Request. The City may require the proposer to submit additional data or information the City deems necessary to substantiate the costs presented by the proposer. The City may also require the proposer to revise one or more elements of its proposal in accordance with contract negotiations. The method of Contractor Selection has not been Determined at this time.