The County of McHenry seeks qualified bidders to provide seasonal snow and ice removal services, subject to continuing need and availability of funds. This is a multi-year bid. Years 1 & 2 from 12/1/24-11/30/26, year 3 (optional) 12/1/26-11/30/27, and year 4 (optional) 12/1/27-11/30/28. This is NOT a prevailing wage bid. Seasonal Pricing will include all snow and ice removal and pretreating operations for the entire snow season. The work shall commence when the snow or ice event is predicted and end when the snow and or ice event ends. Parking surfaces shall be cleared during the event as needed to allow for safe vehicular and pedestrian traffic to occur. The entire site shall be pre-treated, cleared and ice melt applied, as needed, to leave parking surfaces in the best possible condition. Black ice formation shall be anticipated when conditions are correct and treated. Snow melt (from accumulated piles) shall also be treated so that parking surfaces remain safe. If the forecast is estimating an ice event or rain changing to ice and/or snow event, liquid pre-treatment of parking aisle surfaces is required for both de-icing and anti-icing operations. If the forecast timing does not allow for the proper treatment prior to the event and ice melt is used, this must be communicated to the county. The Seasonal Snow Season begins on December 1st and ends on November 30th, which mirrors our fiscal year. Bills will be paid in 6 equal installments, December, January, February, March, April and November. The County expects equipment to be on site and ready to remove snow ahead of this December 1 start date in the first year of the contract, in subsequent years the expectation is to be ready ahead of November 1st. All equipment must be off site by the end of April. 1. The Contractor shall make every attempt to begin snow removal and ice melt operations at each of the sites at a time that will leave the area safe for vehicular and pedestrian traffic by 7:30 a.m.
2. The Contractor shall not pile snow near line of sight and stop signs at or near intersections of traffic lanes or crosswalks.
3. No equipment shall cross sidewalks.
4. Snow stock must be pushed off the parking lot as accumulated as to minimize the loss of parking spaces.
5. Drainage areas must be kept free from snow stockpiles.
6. Ice melt applications should be applied in sufficient quantities to provide bare pavement surfaces.
7. Ice melt applications should be applied prior to an anticipated formation of black ice and prior to and during freezing rain events.
8. Brine should be used, when possible, in order to limit salt and calcium runoff.
9. Contractor and its employees shall operate their equipment in a safe, courteous and efficient manner.
10. If called by Facility staff the Contractor should be at site or sites requested within the hour.
11. Pre-approved contractor equipment will be stored at the property adjacent to the Administration Building and will have access to 1) 120v 20-amp receptacle. July 2, 2024 Questions due no later than 12:00PM CST. Submit via email July 8, 2024 Addendum posted on County website no later than 4:00PM CST
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