This is a service / maintenance or supply contract in Torrington, Connecticut. Contact the soliciting agency for additional information.

The City of Torrington is soliciting sealed bids for the purchase of Cisco and Meraki network equipment. Vendors must be licensed authorized dealers or manufacturers who can provide parts and service for the area. Equipment that will be supplied for this bid shall be new. Used or open boxes will not be accepted. NO substitutions will be accepted. * Product information sheets for all materials must be included with submitted proposals. Proposals not including the required materials, run the risk of proposal being rejected. The City will not be liable for any costs incurred in the preparation of the response for this Request for Proposal. All proposal submissions and materials become property of the City and will not be returned. Once opened such bids are public record. Vendors mailing bids should allow for normal delivery time to ensure timely receipt of their bids. The City of Torrington shall not be held responsible for lost or misdirected bids. No faxed or e-mailed bids will be accepted. Deadline for questions is Tuesday, June 25, 2024 by 4:00 pm. Submit all questions to Pennie Zucco, Purchasing Agent, pennie_zucco@torringtonct.org. Questions determined to be of interest to all prospective bidders will be posted as an addendum on the City and State websites. It is the vendor's responsibility to check these websites 48 hours before the closing date for addenda's. All information given by the city except by written addendum shall be informal and shall not be binding upon the city nor shall it furnish a basis for legal action by any Proposers against the City. Any alleged oral agreement made by a bidder or contractor with any agency or employee of the City of Torrington shall be disregarded. All proposals must include the bidder's name and be signed by a responsible officer or employee of the vendor submitting a proposal. Responses must set forth accurate and complete information for each of the items listed below. At the City's discretion, failure to do so could result in disqualification. All RFPs will be considered valid for a period of ninety (90) days. No bidder may withdraw a bid within ninety days of opening thereof. The ninety-day period may be extended upon written mutual agreement. The City of Torrington reserves the right to award or reject any or all bids, or any portion thereof, to waive technicalities, to award the contract to a bidder other than the lowest bid and to award the bid and/or contracts to one or more bidders submitting essentially identical proposals and, that in the city's judgment will best serve the public interest. The City of Torrington reserves the right to accept or reject any or all bids or any portion thereof, to waive technicalities, and to award the contract as will best serve the public interest. BID BONDS: shall be in the amount of 5% of the total bid made out in favor of the City of Torrington and issued by a Surety company acceptable to the City of Torrington must accompany each bid. A certified check, cashier's check, Treasurer's check, or money order in the same amount may be submitted in lieu of the bid bond. Bids submitted without Certified Check or Bid Bond will not be accepted. The City of Torrington will not be held liable for the accrual of interest on any check held by the city in conjunction with this bid. All checks or bid bonds will be refunded to the unsuccessful bidders after award of the bid by the City Council. The deposit check or Bid Bond of the successful bidder will be held in escrow until such time as the city determines that the bidder has or will meet their obligations as stated by the bid. If the bidder fails or refuses within a reasonable time after due notice that the contract has been awarded to him, to execute the same, an amount representing a loss to the city by reason of such failure shall be retained and paid into the city treasury. BONDS: Performance Bond: The Contractor, when awarded the Bid, must submit within 10 days of the bid award, and before beginning the work or signing a contract, a Performance Bond amounting to one hundred percent (100%) of the total amount of the bid. Said performance bond must be in favor of the City of Torrington and executed by a surety company authorized to do business in the State of Connecticut. The City of Torrington reserves the right to retain the Bid Bond or Certified Check on bids below $25,000.00 as a Performance Bond. On bids of $25,000.00 or more the Performance Bond may be furnished in the following manner: Performance Bond, Surety Bond, Certified Check or Bank Check. Maintenance Bond: The contractor, upon signing a contract and before beginning the work must submit to the Purchasing Agent a Maintenance Bond to guarantee that if defects in either labor or materials becomes evident within one year after completion and acceptance of work will be fixed at no cost to the City of Torrington. The maintenance bond may be included as a portion of the Performance bond or as a separate bond. If it is issued as a separate bond, the said maintenance bond must be in favor of the City of Torrington and issued by a surety company licensed and authorized to do business in the State of Connecticut. Labor and Material Bonds: Per Section 49-41 of the Conn. General Statutes, on Public Works project where the estimate is more than $25,000.00, a labor (payment) and material bond must be furnished to the city. Said bonds must be filed with the Purchasing Agent prior to the commencement of work. Consent for Release of Final Payment: AIA Document G707 & G706, or equivalent, must be signed and returned by the Surety Company before final payment is released to the contractor. OPTION TO RENEW: This contract may be extended for four (4) additional one (1) year periods, provided all terms and conditions remain in full force and effect except for the contract period being extended. This option, if exercised, is to be executed in the form of a letter of agreement, to be issued no later than 60 days prior to the expiration of the then current contract period. This option to renew requires the mutual agreement of both parties. Refusal by either party to exercise this option to extend will cause this contract to expire on the original or mutually agreed upon date. The total period of this contract, including all extensions because of exercising this option, will not exceed a maximum combined period of five (5) years.