Site work and paving for a road / highway in North Pole, Alaska. Completed plans call for site work for a road / highway; and for paving for a road / highway.

Paving Work. A contractors' package MUST include the following items to be complete otherwise it will be considered incomplete and non-responsive. Should addenda be issued, the proposal form must acknowledge receipt of such addenda. The Contractor's duties begin on the date when both parties have signed this agreement. This agreement will end by its own terms on October 30, 2025. The Contractor shall provide the City with a Performance Bond in the amount of $25,000.00, which will be in effect for the entire length of this contract. The Contractor is responsible for providing the City the Performance Bond within ten (10) business days from Notice of Intent to Award. SCOPE OF WORK 1. The scope of work entails repairing damage and other issues with asphalt throughout the City. Individual locations will initially be cut, dug out, and refilled with industry and Alaska standard asphalt materials and all work performed to professional standards in the industry. It is the Contractor's responsibility to familiarize themselves with the City's streets, alleys, city facilities and parking lots and this scope of the work in preparation of their proposal. The City of North Pole reserves the right to reject any or all bids, to waive any informalities in the procedures, or to cancel the solicitation if it is in the best interest of the City. The City shall have the right to reject any proposal from a contractor determined by the City, at its discretion, to be not responsible or not qualified to perform the proposal specifications. A determination that a contractor is not responsible may be made solely based on previous failure to perform properly or to complete contracts. The City reserves the option to renew this contract upon mutual agreement for two (2) additional one-year periods at the same terms, conditions, and prices. For each year the contract is extended the Contractor shall submit a current Proof of Insurance and Performance Bond of $25,000. The Contractor may request an adjustment in the contract prices as part of the renewal for inflation. Adjustment of contract prices, however, is subject to City Council approval. If any Addenda are issued pertaining to the proposal documents and subject Addenda are not acknowledged, the proposal will be considered non-responsive. The Proposal Form provides a space for acknowledgement of receipt of addenda. 1. The scope of work entails repairing damage and other issues with asphalt throughout the City. Individual locations will initially be cut, dug out, and refilled with industry and Alaska standard asphalt materials and all work performed to professional standards in the industry. It is the Contractor's responsibility to familiarize themselves with the City's streets, alleys, city facilities and parking lots and this scope of the work in preparation of their proposal. 2. Response Times and Timely Completion of Work. A. The Contractor must be available to repair streets in a timely fashion, given construction year time constraints. All street repairs identified by the City must be completed by the end of the constructions season. B. Response and completion times may be extended by the City, in their sole discretion, under extraordinary circumstances but in no case will this time be extended because of the Contractor's obligations or decision to provide services to another client. Contractors shall not be excused from timely performance because of other commitments. Compliance with these time limits is a material term and failure to comply with these time limits may, at the option of the City, be deemed contract default. 3. Coordination and Traffic Control/Neighborhood Notification Plan. A. The Contractor is responsible for coordinating work with the North Pole Police Department, the North Pole Fire Department and other relevant organizations (i.e., DOT or the Alaska Railroad) to ensure accessto the streets and other required locations during the performance of the work. B. Work must be performed using a City approved traffic control/neighborhood notification plan. The Contractor must submit, with their proposal, a traffic control/neighborhood notification plan. The plan shall explain how they plan to control traffic in the neighborhoods where they will pave and the means and methods, they will use to provide residents with advance notice. C. The final traffic control/neighborhood notification plan to be implemented by the selected Contractor may be negotiated with the City with the top-ranked proposal and if the parties are unable to agree, the City may, in its sole discretion, negotiate and award a contract with lower ranked proposals in order of their ranking. 4. Other Specifications and Requirements Relevant to Scope of Work A. All paving will be coordinated with the North Pole Department of Public Works. B. All required equipment and supplies will be furnished by the Contractor. C. Debris and other items will be removed by the Contractor. D. Work locations will be returned to the same or more improved status after work is complete. E. All work must comply with applicable North Pole City Code, Fairbanks North Star Borough requirements, State of Alaska regulations, and federal guidelines.