Engineering Personnel
o Collect drawings, documents, and other information necessary to determine the extent and existing condition of all the facilities' domestic hot water systems to assist in determining point of use temperatures and to provide recommendations for modifications to the existing system to provide 113-degree F temperature (or the TDH recommended temperatures of 100-degrees F to 115-degrees F) at all point of use fixtures as required by TDH and applicable Codes.
o Walk the site to identify the piping condition, piping lengths, insulation size and types, water pressures/flow rates, circulation paths, etc. This effort will be performed in parallel with Brandt field personnel's site review and the evaluation of the existing system will be dependent on the accessibility of the system components and input from JPS maintenance personnel.
o Model/calculate the expected temperatures at each point of use fixture in each system to evaluate current conditions and to determine as accurately as possible given the data gathered and the availability and accessibility of system component information.
o Review data gathered by engineering staff and field personnel to determine likely issues within the existing systems that could be addressed to improve the temperatures of the domestic hot water in those systems.
o Evaluate possible recommendations to correct likely issues within each system.
o Provide a written assessment that includes Brandt's findings and recommendations based on the available information gathered and the site conditions that were possible to evaluate. Field Personnel
o Assist Brandt engineering staff in gathering available and accessible information on the domestic hot water systems in the existing facilities. This will include multiple field personnel on site to access ceiling spaces, chases, mechanical rooms, etc. where accessibility and hospital protocols allow.
o Assist Brandt engineering staff in compiling site/system review data for evaluation. Commissioning o Assist Brandt engineering staff in gathering/measuring flow and temperature data at a sufficient number of locations within each system. Question Deadline 07/05/2024 at 2:00 PM CT
Respondents may, in the manner prescribed herein, present requests ("Submission Questions") for an explanation, clarification or interpretation of the BUSINESS REQUIREMENTS in this Solicitation and/or other requirements for submission of Solicitation Responses to the Solicitation Contact identified below during the proposal submission period. All Submission Questions must be submitted in writing and emailed to the Solicitation Contact, at the email address set forth below, and must reference the appropriate pages and sections number of this Solicitation that are the subject of such Submission Questions. The final date and time to submit Submission Questions is 07/05/2024, 2:00 p.m. Central Time. NO PHONE CALLS PLEASE. Confirmation of the delivery of Submission Questions to the District is the sole responsibility of the Respondent. The District may, in its sole discretion, elect not to answer or respond to any or all Submission Questions it receives, and the failure of refusal of the District to answer or respond to any Submission Question will not affect, in any way, this Solicitation. Submission Questions may be informally addressed during the Pre-Proposal Conference; provided, however, that no answer or response to any Submission Question by any representative of the District shall be effective unless and until it is issued by the District in writing in the form of one or more addenda to the Solicitation, and has been posted to the District's Solicitation website link prior to the Response Deadline. It is the responsibility of each Respondent to check the website for all addenda to the Solicitation up to the Response Deadline. Prospective vendors are advised that no District employee other than the Solicitation Contact is empowered to make binding statements regarding this Solicitation, and no statements, clarifications, or corrections regarding this Solicitation are valid or binding on the District except those issued in writing by the Solicitation Contact as addenda to the Solicitation. The District reserves the right to reject any or all Solicitation Responses and to issue a Contract Award or not to issue a Contract Award based solely on the Solicitation Responses received by the District in response to this Solicitation. However, prior to making any award hereunder, the District also reserves the right to engage in additional discussions with one or more of the vendors responding to this Solicitation. The Respondent acknowledges the right of the District to reject any or all Solicitation Responses and to waive any informality or irregularity in any Solicitation Response received. In addition, the District reserves the right to reject any Solicitation Response if the Respondent failed to submit the data, information or documents required by this Solicitation, or if the Solicitation Proposal is any way incomplete or irregular. The method of Contractor Selection has not been Determined at this time
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