QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR PROPOSAL:
All questions concerning the solicitation and specifications shall be submitted in writing via e-mail to the name
below. You are encouraged to submit your questions via e-mail.
Abbie Addams, Procurement Officer
Phone: (573) 874-7374
E-mail: abbie.addams@como.gov
Any oral responses to any question shall be unofficial and not binding on the City of Columbia. An Addendum to
this RFP providing the City of Columbia's official response will be issued if necessary to all known prospective
offerors. Questions must be submitted no later than 5:00 p.m. on 7/26/2024. REJECTION OF PROPOSALS:
The City of Columbia reserves the right to reject any or all proposals received in response to this RFP, or to cancel
the RFP if it is in the best interest of the City of Columbia to do so. Failure to furnish all information requested in
this RFP may disqualify the proposal. Any exceptions to the requirements specified must be identified in the
proposal PERIOD OF SERVICE:
Contract Period: The original contract period shall be as stated in the agreement/contract or notice of award. The
contract shall not bind, nor purport to bind, the city for any contractual commitment in excess of the original contract
period. The Purchasing Division shall have the right, at its sole option, to renew the contract for four (4) additional
one-year periods, or any portion thereof. In the event the Purchasing Division exercises such right, all terms and
conditions, requirements and specifications of the contract shall remain the same and apply during the renewal
period, pursuant to applicable option clauses of the agreement/contract.
Renewal Periods: If the option for renewal is exercised by the Purchasing Division, the contractor shall agree that
the prices for the renewal period shall not exceed the maximum price for the applicable renewal period stated herein.
If renewal prices are not provided, then prices during renewal periods shall be the same as during the
original contract period.
In addition, the contractor shall understand and agree that renewal period price increases specified in the
contract are not automatic. At the time of contract renewal, if the city determines funding does not permit
the specified renewal pricing increase or even a portion thereof, the renewal pricing shall remain the same
as during the previous contract period. If such action is rejected by the contractor, the contract may be
terminated, and a new procurement process may be conducted. The contractor shall also understand and
agree the city may determine funding limitations necessitate a decrease in the contractor's pricing for the
renewal period(s). If such action is necessary and the contractor rejects the decrease, the contract may be
terminated, and a new procurement process may be conducted.
In no event, shall the term of the contract/agreement exceed five (5) years and three (3) months per City Ordinary
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