This is a service / maintenance or supply contract in Sacramento, California. Contact the soliciting agency for additional information.

The Department of California Highway Patrol (CHP) is soliciting bids from firms that are able to provide Scale Maintenance Services. Bids must address all of the services described in Exhibit A entitled, "Scope of Work" that is included in the Proposed Agreement Forms/Exhibits section of this IFB. Exhibit A contains a detailed description of the services and work to be performed as a result of this IFB including those terms in the referenced exhibits. The CHP intends to make a single agreement award to the responsive and responsible firm offering the lowest bid. This IFB is open to all eligible firms and/or individuals that meet the qualification requirements. Scope of Work Contractor agrees to provide to the Department of California Highway Patrol (CHP) the services described herein: furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Scale Maintenance Services in accordance with the manufacturer's preventive maintenance recommendations and the terms set forth in this Agreement. A. License requirement: Contractor State Licensing Board: C-61 / D-21 (Machinery and Pumps), Certificate of Accuracy traceable to the National Bureau of Standards. Certificate issued by the State Department of Food and Agriculture. B. Contractor shall provide a Certificate of Insurance in accordance with the Insurance Requirements found in this Agreement (Exhibit E). The services shall be performed at: Department of California Highway Patrol (CHP) Peralta Platform Scales (PS) Eastbound (EB) & Westbound (WB) State Route 91 Freeway Between Imperial Highway & Weir Canyon All services shall be provided during normal working hours (Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding State holidays) on dates and times mutually agreed upon between CHP on-site contact and Contractor. Contractor shall check-in and check-out with the CHP on-site contact or designee upon each service. The term of the resulting agreement is anticipated to be effective from September 1, 2024, through August 31, 2027. The agreement term may change if CHP makes an award earlier than expected or if CHP cannot execute the agreement in a timely manner due to unforeseen delays. CHP reserves the right to extend the term of the resulting agreement as necessary to complete or continue the services. Agreement extensions are subject to satisfactory performance, funding availability, and possibly approval by Department of General Services (DGS). Question Deadline 08/01/2024 at 10:00 AM PT Bidders shall submit questions via email to Simranjit Singh at simranjit.singh@chp.ca.gov. Following the question submission deadline, the CHP will post a summary response of the questions and answers to be viewed electronically. CHP reserves the right to contact an inquirer to seek clarification of any inquiry received. Bidders that arrive after the walk-through has started will not be allowed to sign-in. No bid will be considered from a Contractor that did not sign-in at the mandatory walk-through. Bidders must attend both walk-throughs to submit a bid. Mail or arrange for hand delivery of the bid package to the Department of California Highway Patrol, Business Services Section, Contract Services Unit. Bids may not be transmitted electronically by fax or email. All bid packages properly received according to the IFB instructions on or before the bid due date will be opened and read. Bidders may email Simranjit Singh, Contract Analyst at simranjit.singh@chp.ca.gov to request bid results. Department of California Highway Patrol Business Services Section 601 N. 7th Street Sacramento, CA 95811 At the time of the bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable CHP rights In addition to the rights discussed elsewhere in this IFB, CHP reserves the following rights. a. IFB corrections 1) CHP reserves the right to do any of the following up to the bid submission deadline: a) Modify any date or deadline appearing in this IFB or the IFB Time Schedule. b) Issue clarification notices, addenda, alternate IFB instructions, forms, etc. c) Waive any IFB requirement or instruction for all bidders if CHP deems said requirement or instruction unnecessary, erroneous or unreasonable. d) Allow bidders to submit questions about any IFB change, correction or addenda. If CHP allows such questions, specific instructions will appear in the cover letter accompanying the document. 2) If applicable, CHP will mail, email, or fax written clarification notices or addenda to all persons/firms receiving this IFB. Exceptions may occur, when CHP decides, just before or on the bid due date, to extend the submission deadline. If this occurs, CHP may notify potential bidders of the extension by fax, email, or by telephone. CHP will follow-up any verbal notice in writing by fax or mail. b. Collecting information from bidders 1) If deemed necessary by CHP, CHP may request a bidder to submit additional documentation following the bid opening and/or evaluation. CHP will advise the bidders orally, via email, or in writing of the documentation that is required and the timeline for submitting the documentation. CHP will follow-up oral instructions in writing by fax, email, or mail. Failure to submit the required documentation by the date and time indicated may cause CHP to deem a bid non-responsive. 2) At its sole discretion, CHP reserves the right to collect, by mail, email, fax or other method, the following omitted and/or additional information. a) Signed copies of any form submitted without a signature. b) Data or documentation omitted from any submitted IFB attachment/form. c) Information/material needed to clarify or confirm certifications or claims made by a bidder. c. Immaterial bid defects 1) CHP may waive any immaterial defect in any bid package and allow the bidder to remedy those defects. CHP reserves the right to use its best judgment to determine what constitutes an immaterial deviation or defect. 2) CHP's waiver of an immaterial defect in a bid package shall in no way modify this IFB or excuse a bidder from full compliance with all bid requirements. d. Correction of clerical or mathematical errors 1) At its sole discretion, CHP reserves the right to overlook, correct or require a bidder to remedy any obvious clerical or mathematical errors on a bid form. 2) If the correction of an error results in an increase or decrease in the total price, CHP shall give the bidder the option to accept the corrected price or withdraw their bid. 3) Bidders may be required to initial corrections to costs and figures on the Bid Form if the correction results in an alteration of the cost(s) offered. 4) If a mathematical error occurs in a total or extended price and a unit price is present, CHP will use the unit price to settle the discrepancy. e. Right to remedy errors CHP reserves the right to remedy errors caused by: 1) CHP office equipment malfunctions or negligence by agency staff. 2) Natural disasters (i.e., floods, fires, earthquakes, etc.). f. No agreement award or IFB cancellation The issuance of this IFB does not constitute a commitment by CHP to award an agreement. CHP reserves the right to reject all bids and to cancel this IFB if it is in the best interest of CHP to do so. g. Agreement amendments after award As provided in the Public Contract Code governing contracts (agreements) awarded by competitive bid, CHP reserves the right to amend the agreement after CHP makes an agreement award.