This is a service / maintenance or supply contract in Suffolk, Virginia. Contact the soliciting agency for additional information.

The intent of this Invitation for Bid (IFB) is to hire one contractor to provide all labor, equipment, vehicles/transportation, permits, fees, and associated insurance required to provide storm pipe rehabilitation and repair services on an as needed basis for all City agencies/departments in accordance with all specifications, terms, and conditions herein. The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials. Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning bid must be in writing and received five (5) business days prior to the bid opening. CONTRACT PERIOD The contract shall cover the period from September 1, 2024 through August 31, 2025. The City reserves the option to renew this agreement for two (2) additional one-year periods ending August 31, 2027. Unless notified in writing thirty (30) days prior to the expiration date, the contract will automatically renew during these periods. Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12) months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all Urban Consumers (CPI-U) - Other Goods and Services (unadjusted for the current twelve (12) month period) or 3%. The City does not guarantee approval of any rate increase. The City must be notified of any rate increases during the contract period. Cost of Materials The City of Suffolk reserves the right to furnish materials, equipment, parts, etc. to be used by the Contractor. Materials, equipment, parts, etc. furnished by the Contractor must be billed at the actual invoice cost. Copies of all invoices for materials, equipment, parts, or additional charges must be provided with the Contractor's invoice for labor. The City reserves the right to require labor and performance bonds for tasks that exceed $100,000.00