The City of Palo Alto Regional Water Quality Control Plan (RWQCP) a quotation for quarterly maintenance for their HVAC equipment. Question Submission Deadline: August 16, 2024, 1:00pm.
Question Response Deadline: August 21, 2024, 12:00am. Work Begins: October 1, 2024. Term of Agreement
City intends to issue a General Services Agreement to establish a pricing agreement for a one-year period, and may extend agreement by the City for up to two (2) additional 12-month periods. This agreement is to provide all labor, materials, equipment, applicable taxes and transportation to perform quarterly HVAC preventive maintenance, as per the attached Scope of Service, as required by the Environmental Services Division, Regional Water Quality Control Planet (RWQCP). The annual budget is estimated to be Twelve Thousand Dollars ($12,000). The term of the pricing agreement shall be effective on the date of award and shall expire within one year, and may be extended by City for up to two (2) additional 12-month periods for a maximum of 36 months, subject to: Firm price for the initial term of the pricing agreement. Contract Award
The contract, if awarded, shall be awarded to the lowest responsive and responsible bidder. The lowest bid shall be the lowest annual total of the bid prices quoted on the Bid Schedule. This annual total is being used for the purpose of determining the lowest bid. City will award a not-to-exceed amount based on the needs of and prices quoted. Decision to Reject
The City reserves the right to reject any or all quotations, to waive any informalities contained therein, and to select quotations on an item-by-item basis. The City reserves the right to award more than one contract from this solicitation. No quotation may be withdrawn for a period of sixty (60) days following the date of bid opening. The terms and conditions (the provisions) that shall govern any resulting agreement between City and the Lowest Responsible Bidder are contained in this RFQ. No charges of any kind will be allowed unless specifically made part of your quotation and are specified in your response.
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