Bid Bond 0.00%
Payment Bond 100.00%
Performance Bond 100.00% Online Q&A Yes
Q&A Deadline 08/20/2024 2:00 PM (PDT) Contact Info Julio Martell 650-330-6780 _PwsupportStaff@menlopark.gov The City of Menlo Park (City) is seeking a well-qualified firm to provide a comprehensive heating, ventilation, air conditioning (HVAC) maintenance and repair program for twelve (12) City buildings (Attachment A). The work will include the provision of a total maintenance/management program including, but not limited to the inspection, periodic/preventative maintenance (Attachment B), repairs, service calls and other tasks and services necessary to insure safe, well-maintained HVAC systems providing quality air for City employees and the public. The Contractor shall retain professional personnel who have successfully and competently provided municipal facility HVAC maintenance and repair services on projects of similar scope and complexity. For the purpose of this contract, routine preventative HVAC maintenance shall be defined as scheduled routine inspection and proactive servicing of HVAC systems so as to facilitate heating/cooling with minimal downtime (Attachment B). The routine maintenance and all repairs shall be provided in accordance with the highest standards of the industry, skill, workmanship, applicable trade practices, meet warranties and in conformance to all applicable laws, codes and regulations. The Contractor's preventative maintenance and repairs shall, at a minimum, include but not limited to the specifications outlined herein. It is the contractor's responsibility to: . Provide an appropriate level of on-site staffing as needed; and . Provide appropriate tools (if using handheld equipment, contractor shall use battery-powered equipment) and vehicles necessary to support all building HVAC equipment during normal business hours 7:00 A.M. - 4:30 P.M. Monday through Fridays and recognize holidays excepted and for response after normal working hours. Contractor's services are to be compliant with all Federal, State, CARB, AQMD, OSHA, ASHRAE, and all other applicable regulatory requirements. Contractor shall repair or replace failed or worn moving parts (such as: bearings, motor rotors, motor starters, seals, gears, burners, actuators, controls and switches). Prior to beginning any repair or replacement, Contractor will troubleshoot the system to diagnose the system's problems. The City shall not incur any extra charge for this service. Contractor shall itemize the equipment list (Attachment C) covered under repair or replaceable. If HVAC equipment is not repairable, contractor will replace with an equivalent type that has been approved by the City. Contractor shall provide labor and material to perform preventative maintenance, service and repair of all HVAC equipment. All filters, belts, annual testing and written report of the chilled water and semi-annual boiler, water treatment, grease, refrigerant, oil, touch-up, paint, and mechanical, electrical, miscellaneous parts and materials needed to maintain the equipment to service, repair, and maintain to the manufacturer's specifications will be included in this proposal. Work not included in this proposal will be as the following: . Original system design and installation; . Utility company service problems; The City intends to execute a three-year contract with the most qualified contractor(s) with an option to extend on a yearly basis for up to three (3) one-year terms. The Contract(s) will be awarded at the discretion of the Menlo Park City Council. The City of Menlo Park reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or in its entirety this RFP. Proposals and materials submitted will become the property of the City and will not be deemed confidential or proprietary. These increases may not exceed the previous 12-month change in the San Francisco-Oakland-San Jose Consumer Price Index (all items, not seasonally adjusted, for all urban consumers). In all cases, the City may cancel the contract if a requested price increase is not acceptable. The contract may be terminated by either party upon a 30-day certified letter notice for any reason. Termination of the contract pursuant to this paragraph may not relieve the Contractor of any liability to City for damages sustained by City because of any breach of contract by Contractor, and City may withhold any payments to Contractor for the purpose of set-off until the exact amount of damages due the City from Contractor is determined. Agreement template language may not be modified.
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