This is a service / maintenance or supply contract in Placentia, California. Contact the soliciting agency for additional information.

Placentia-Yorba Linda Unified School District of Orange County, California, will receive, sealed bids for the award of a contract for Transitional Kindergarten Furniture on an as needed basis. This bid is for the purchase and delivery, on an as needed basis, for Kindergarten, Transitional Kindergarten and Preschool furniture. This bid is per item listed in the specifications and is for an unlimited number of units during the duration the bid is valid. Other furniture offered that is not listed in the bid specifications will be determined on a percentage discount off of the manufacturer's list price and all bidders will be required to input pricing and a percentage discount in the requested areas. The furniture as described in the specifications are based on Defoe Furniture for Kids products. Bidders may bid other manufacturers, however, the quality of the furniture must be equal or better than the specifications listed. The District, when furniture is required, will contact the vendor and request a quote for the particular furniture needed. Vendor pricing will remain firm for one year. Because the intent is to enter into a three year contract, discounts for years two and three will be negotiated with the District prior to approval of the additional year. Because this is a piggybackable bid, any other school district, community college district, county, city, state department, or other public agency in the State of California will have the opportunity to order from this bid in quantities necessary to maintain its operations. Timing, and quantity needed will be determined solely by each district choosing to use this bid for their own furniture needs, and not by the Supplier. No bidders may withdraw their bids for a period of Ninety (90) days after the date set for the opening of bids or after approval of the Placentia-Yorba Linda Unified School District Governing Board. The District reserves the right to accept or reject any and all bids and to waive any irregularities or informalities in the bids or the bid process. Please contact Donald Rosales, Director of Purchasing at drosales@pylusd.org or Tammy Pham at tpham@pylusd.org if you have any questions regarding this RFP. The above information will be used to send addendums for this request for proposal to all potential bidders who received the proposal from the District. Award Evaluation. The District intends to award a contract to the most responsible bidder or bidders submitting the lowest responsive bid. The District reserves the right to award one or more contracts per category as set forth in the Bid Form Price Sheet if it is determined to be in its best interest to do so. The District reserves the right to reject any or all bids, or to waive any irregularities in the bids or in the bidding process. Contract Period. The term of this agreement for the delivery of the furniture is for one year with the option to renew for two additional years after the expiration of the first year. The initial term of the bid is from Governing Board approval through June 30, 2025. If the District desires to renew the term of the agreement, the District and vendor will agree to the additional term, and the term will commence only after Board approval is received. Estimated Expenditure. Total expenditures under this contract are unknown as the contract will be based on purchases by school sites and departments as needed. Although no guarantee can be made on the total dollar amount purchased per year, the total dollar value of the contract is estimated to be $100,000.00 per year. This amount may be lower or high based on the needs of the District. The envelope shall be plainly marked in the upper left hand corner with the bidder's name, the bid number and the date and time for the opening of bids. It is the bidder's sole responsibility to ensure that its bid is received prior to the bid deadline. In accordance with Government Code Section 53068, any bid received after the scheduled closing time for receipt of bids shall be returned to the bidder unopened. At the time and place set forth for the opening of bids, the sealed bids will be opened and publicly read aloud. Bid Security. Not required. Question Deadline 08/17/2024. If any bidder is in doubt as to the true meaning of any part of the bid documents, or finds discrepancies in, or omissions from the bid documents, a written request for an interpretation or correction thereof must be submitted to the Placentia-Yorba Linda Unified School District ten (10) days before bid deadline. No requests shall be considered after this time. The bidder submitting the written request shall be responsible for its prompt delivery. Any interpretation or correction of the bid documents will be made solely at District's discretion and only by written addendum duly issued by the District, and a copy of such addendum will be hand delivered or mailed or faxed to each bidder known to have received a set of the bid documents. No person is authorized to make any oral interpretation of any provision in the bid documents, nor shall any oral interpretation of bid documents be binding on the District. If there are discrepancies of any kind in the bid documents, the interpretation of the District shall prevail. Award of Contract. The District reserves the right to reject any or all bids, or to waive any irregularities or informalities in any bids or in the bidding process. The award of the contract, if made by the DISTRICT, will be by action of the Governing Board and to the lowest responsive and responsible bidder per category as set forth in the Bid Form Price Sheet. Each bidder should carefully review and complete the Bid Form Price Sheet in order to be considered a responsive and responsible bidder. If two identical low bids are received from responsive and responsible bidders, the District will determine which bid will be accepted pursuant to Public Contract Code Section 20117. In the event an award of the contract is made to a bidder, and such bidder fails or refuses to execute the Agreement and provide the required documents within five (5) working days after the notice of award of the contract to bidder, the District may award the contract to the next lowest responsive and responsible bidder or reject all bidders.