This is a service / maintenance or supply contract in Elk Grove, California. Contact the soliciting agency for additional information.

The City of Elk Grove (City) is accepting proposals from qualified Service Providers for Tree Maintenance and Removal Services (OM2406) in accordance with the included specifications, terms, and conditions shown in this Request for Proposals (RFP). Prospective respondents are advised to read this information over carefully prior to submitting a proposal. Corresponding pricing proposal shall be submitted as a separate document with the filename saved as, "Pricing Vendor Name Tree Maintenance and Removal Services (OM2406)" in accordance with the included specifications, terms, and conditions shown in this Request for Proposals (RFP). Prospective respondents are advised to read this information over carefully prior to submitting a proposal. Electronic Submission: Proposals shall be submitted electronically in pdf form, and emailed to Jason Lindgren, City Clerk at jlindgren@elkgrovecity.org, with a copy to Robert French, Operations Manager at rfrench@elkgrovecity.org and Whitney Yann, Management Analyst I at wyann@elkgrovecity.org, prior to the deadline stated above. Submittals in pdf format must be fully ADA compliant. Large files may be sent using a cloud-based system such as Dropbox. Service Providers shall be responsible for ensuring that proposals submitted electronically are received by the City Clerk prior to the deadline. Proposals that are not received prior to the deadline shall not be considered by the City, even if the late submission is due to a technical or other error, including, without limitation, the City's inability to open or access the electronic file. If the proposing Service Provider does not receive a confirmation from the City Clerk that the proposal has been received, Service Provider should assume the transmission failed and either resubmit or arrange for another method of delivery. Service Providers are also encouraged to contact the City Clerk to confirm receipt of their proposal prior to the deadline. Proposals shall not be accepted by fax. Proposals arriving after the specified date and time shall not be considered, nor will late proposals be opened. Each Service Provider assumes responsibility for timely submission of its proposal. Question Deadline 08/19/2024 Questions regarding this RFP are to be directed by e-mail to: Robert French, Operations Manager at rfrench@elkgrovecity.org with a copy to Whitney Yann, Management Analyst I at wyann@elkgrovecity.org. Such contact shall be for clarification purposes only. Material changes, if any, to the scope of services or proposal procedures shall only be transmitted by written addendum and posted electronically. Addendums and answers to submitted questions will be available via electronically. The City reserves the right to accept any proposal, reject any and all proposals, and to call for new proposals or dispense with the proposal process in accordance with the Elk Grove Municipal Code. Proposal Evaluation and Award: Evaluation shall be made based on the criteria noted in Attachment A: Evaluation and Selection Criteria. A contract may be awarded to the responsible Service Provider who best meets the City's needs by demonstrating the competence, and qualifications necessary for the satisfactory performance of the required services, shall not necessarily be based on the lowest priced proposal, but shall be based on a determination of which services offered serve the best interest of the City, except as otherwise provided by law, taking into consideration adherence to the included specifications. A contract may be awarded to the next responsible Service Provider if the successful Service Provider refuses or fails to execute the contract. All Service Providers that were not selected by the City shall be notified in writing. Nothing herein shall obligate the City to award a contract to any responding Service Provider. Any contract awarded will be non-exclusive, and the City reserves the right to seek services from other sources, in the City's sole discretion. Term of Contract: The term of the contract will be for a specific period of time, commencing upon execution. The City anticipates the contract to be for a term of two (2) years with three (3) one-year extensions, at the option of the City. The City reserves the right to set the term for a period deemed to be in the best interest of the City, and terminate the contract as set forth therein. Performance Bond: Service Provider selected for this project may be required to provide a performance bond in the value of 100% the value of the contract. Cost of bond must be line itemed in cost proposal. The contract is anticipated to begin on November 12, 2024 and continue through November 10, 2026, with an option to extend the contract for three (3) one-year extensions.