This is a service / maintenance or supply contract in Ventura, California. Contact the soliciting agency for additional information.

VCTC is requesting proposals for disaster recovery consulting services. All questions must be submitted electronically in writing no later than August 20, 2024, no later than 4:00 p.m. PST to afagan@goventura.org and will be answered via the VCTC Contracts page by August 22, 2024 Please contact Amanda Fagan, at afagan@goventura.org with any questions. CONSULTANT shall assist VCTC in post-disaster FEMA Public Assistance cost-recovery management services for past, current, and future emergency declarations. This includes assisting VCTC recovery efforts under state and federal aid programs (FEMA and Cal OES specifically). Provide technical assistance with state and federal recovery polices and grant programs, including but not limited to: Technical advisory services related to debris removal, permanent repairs, and recovery from disasters (i.e. DR-4683 and DR-4769). Develop and implement strategies and technical advice to secure funding and claiming opportunities through insurance, federal and state programs, and special legislation to continue government services during the recovery process. Provide QA/QC support and general eligibility guidance for all state and federal grant programs. Provide assistance and oversight to VCTC with claims or claiming process. Provide technical expertise and knowledge related to the Stafford Act and California Disaster Assistance Act. Provide support for strategic planning and coordination of all recovery efforts. Develop and implement strategies designed to maximize federal and State assistance. Provide expert programmatic and policy advice on State and federal disaster relief programs. Assist with documentation for state and federal grant programs to ensure maximum cost recovery, including but not limited to: o Develop and submit federal grant applications (Public Assistance, Hazard Mitigation and/or Community Development Block Grant Disaster Recovery, Emergency Watershed Protection Program), assist in identifying and capturing eligible costs, reconcile invoices. o Create and maintain critical contract lists and project tracking mechanisms to include timelines and deadlines. Assist with the management of FEMA and/or other federal grants and CalOES coordination along with VCTC, arranging for routine status/action plan meetings, establishing priorities, scope changes and updates at meetings. Represent VCTC and attend meetings with FEMA, Cal OES or other agencies as may be necessary on behalf of VCTC. Continued interaction and communication with VCTC (staff and contractors), State and federal damage assessment teams. Work with VCTC to resolve disputes with FEMA, Cal OES, or other agencies as may be necessary, including but not limited to the preparation of appeals. May assist VCTC during Applicant's Briefings with FEMA and the State, assisting with relationship development, requesting additional programmatic details and clarifications that will assist VCTC during the grant process. Manage deliverables for FEMA, and CAL OES and work with VCTC staff to develop a VCTC Grant Management System that efficiently and effectively monitors and tracks the progress of each grant and the progress VCTC Partners to ensure efficient cost recovery. post-award grant administration to include intake of required property specific information and necessary forms including a voluntary participation notice, submission of environmental and historical compliance information, individual maps and photos. Assist VCTC with CAL OES/FEMA and/or other federal grant quarterly reporting. Provide assistance to VCTC with procurement and financial management, such as interfacing with internal staff, to ensure procurement and fiscal processes adhere to FEMA federal grants criteria. This task may include: o Recommending procedures for ensuring all contracts are in compliance with federal requirements. o Determining needed records/ associated documents for equipment and developing procedures for ensuring all purchases are allowable and have all needed records, forms, etc. o Providing recommendations on how to efficiently ensure compliance and ensure all required contract provisions for federal grants are included in applicable documents. Recommend workflows and policies for contracts and purchasing in alignment with VCTC policies and procedures as well as Federal and State Requirements. Determine how to manage Expenditure Tracking in line with VCTC financial processes and which simplifies expenditure and reimbursement reporting. Work with VCTC staff to develop management, administration, and financial processes and procedures in line with both VCTC polices and federal grant requirements. Assist with demobilization and tracking of resources. Identify potential improvements and maximize public assistance 404 and 406 Mitigation funding. Identify and prepare hazard mitigation Quotes, grant applications, and benefit cost analysis for interested residential property and non-residential owners. Assist in identifying and evaluating opportunities for hazard mitigation programs under FEMA 404 and 406 Hazard Mitigation. Develop Section 406 Hazard Mitigation Quotes where mitigation actions can minimize future disaster impacts. Develop Section 404 Hazard Mitigation strategies providing staff experienced in the use of FEMA BCA tools and methodologies that can minimize future disaster impacts. Prepare Section 404 and 406 grant HMP program Notices of Interest (NOIs) and assist in filing NOIs. Prepare Section 404 and 406 grant program grant applications and assist in filing such applications. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials..However, if you can't submit electronically, please send your proposal in a sealed envelope to the Ventura County Transportation Commission, Attn: Amanda Fagan, 751 E. Daily Dr., Suite 420, Camarillo CA 93010 The supplies or services identified in this specification will be used by VCTC for two (2) years. The prices quoted forthese items must be valid for the entire period indicated above unless otherwise conditioned by the proposer in its proposal. Contract Extension. The term of the contract may be extended by mutual consent for an additional one-year, and annually thereafter, for a total of five (5) years. In conducting this RFP, VCTC reserves the right to: a) Accept, reject any or all submittals, or any item or part thereof. b) In its sole discretion, to accept the Proposal it considers most favorable to VCTC's interest. c) Issue subsequent Requests for Proposals. d) Alter the Selection Process Dates. e) Remedy technical errors in the RFP process. f) Request additional information from Proposers and investigate the qualifications of all firms under consideration. g) Confirm any part of the information furnished by a proposer. h) Obtain additional evidence of managerial, financial, or other capabilities. i) Approve or disapprove the use of specific subcontractors. j) Negotiate with any, all, or none of the Proposers. k) Solicit best and final offers from all or some of the Proposers. l) Award a contract to one (1) or more Proposers. m) Accept other than the lowest-priced Proposal. n) Cancel or withdraw this RFP at any time without prior notice and the VCTC makes no representations that any contract will be awarded to any Proposer responding to this RFP. o) Waive informalities and irregularities in Proposals or the selection process The method of Contractor Selection has not been Determined at this time.