This is a service / maintenance or supply contract in Pendleton, Oregon. Contact the soliciting agency for additional information.

Project Timeline The project is scheduled to begin October 21, 2024, with completion by December 30, 2025. Construction window will be July 1 through September 30, 2026. Scope of the RFP This RFP describes the specific services to be contracted and provides information for preparation and submittal of proposals. An explanation of the proposal evaluation process is provided with terms and conditions of the contract that may be awarded as a result of the RFP. Tasks and products from this engineering services contract will include: field surveys and data collection, compilation of available data and information (e.g., redd surveys, LIDAR and aerial imagery, etc.), hydraulic modeling and sediment analyses, project planning and participation on interdisciplinary planning team, refinement of objectives, development and analysis of alternatives, selection of preferred alternative, participation in BPA’s HIP IV review process at 15, 30, and 60% design intervals and coordination with National Oceanic and Atmospheric Administration (NOAA) and ODFW fish passage programs, and preparation of 100% design, construction drawings and specifications, basis for design report, and preliminary cost estimate, and development of environmental compliance permits. The Contractor’s proposal will demonstrate diligence and focus, identify any discrepancies or lack of detail, articulate assumptions, and present suggestions to resolve any questions. In Writing Proposals shall be prepared by printer or typewriter. No oral, handwritten, telephone, e-mail, or facsimile Proposals will be accepted. 1.6 Necessary Information Proposals must contain all information requested in the RFP. The CTUIR will not consider additional information submitted after the Closing Date and may reject incomplete proposals. 1.7 Cost of Proposals The CTUIR shall not be liable for any expenses incurred by Contractors in either preparing or submitting Proposals, evaluation/selection, or contract negotiation process, if any. Request for Clarification Contractors may submit a written request for clarification via email by COB September 10, 2024. Questions regarding the RFP or request for clarification shall be emailed to the RFP technical contact. The CTUIR will not consider any requests submitted after the time period specified above. Response to Requests for Clarification Responses to questions will be provided no later than COB September 16, 2024. 1.10 Proposals Constitute Firm Offers Submission of a Proposal constitutes Contractor’s affirmation that all terms and conditions of the Proposal constitute a binding offer that shall remain firm for a period of ninety (90) days from the Closing Date. 1.11 Signature Required; Proposer Affirmations An authorized representative of the Contractor must sign the original Proposal Manually (then scanned) or by electronic signature. Contractor’s signature and submission of a signed Proposal in response to the RFP constitute Contractor’s affirmation that the Contractor agrees to be bound by the terms and conditions of the RFP and by all terms and conditions of the Contract awarded. 1.12 Type of Contract The CTUIR shall execute a Subcontract for A&E Services. 1.13 Confidential Information Proposals are confidential until the evaluation and selection process has been completed and the CTUIR has issued a notice of tentative award. Any information a Contractor submits in response to the RFP that the Contractor considers a trade secret or confidential proprietary information, and Contractor wishes to protect from public disclosure, must be clearly labeled with the following: “This information constitutes a trade secret or confidential proprietary information and is not to be disclosed except in accordance with applicable public disclosure laws.” 1.14 Requests for Further Clarification of Proposals The CTUIR may request additional clarification from Contractors on any portion of the Proposal. 1.15 Cancellation of RFP The CTUIR may cancel this RFP at any time upon finding that it is in the CTUIR’s best interest to do so. 1.16 Rejection of Proposals The CTUIR may reject a particular Proposal or all Proposals upon finding that it is in the CTUIR’s best interest to do so. Tentative Award and Contract Negotiations The CTUIR will provide a written tentative award notice to the responsible Contractor whose proposal is deemed to be most advantageous and of best value towards meeting the project objectives. The CTUIR will enter into negotiations with the responsible Contractor on the following contract terms: (a) Contract tasks; (b) Staffing; (c) Performance Schedule; and (d) A maximum, not to exceed contract price, which is consistent with the Proposal and fair and reasonable to the CTUIR, taking into account the estimated value, scope, complexity, and nature of the services to be provided. The CTUIR may also negotiate the statement of work and, at its discretion, add to the scope of services based on a Contractor’s recommendations (but still within the scope of this RFP) or reduce the scope of services. Final award will be contingent upon successful negotiation of a contract within 14 days after the tentative award. The CTUIR may terminate negotiations if they fail to result in a contract within a reasonable time. The CTUIR will then enter into negotiations with the next responsible Contractor, and if necessary the third responsible Contractor. If the second or third round of negotiations fails to result in a contract, the CTUIR may formally terminate the solicitation. 1.18 Protest of Tentative Award Selection A notification of tentative award to the responsible bidder will be sent to all Contractors that submitted a Proposal in response to this RFP. A Contractor who claims to have been adversely affected by the selection of a competing Contractor shall have seven (7) calendar days after receiving the notice of selection to submit a written protest of the selection to the RFP contact listed in Part 1.4. The CTUIR will not consider protests submitted after the date established in this Part. The protest must specify the grounds upon which the Protest is based. 1.19 Award After expiration of the seven (7)-calendar day selection protest period and resolution of all protests, the CTUIR will proceed with final award. 1.20 Investigation of References The CTUIR reserves the right to investigate the references and past performance of any Contractor with respect to its successful performance of similar services, compliance with RFP and contractual obligations, and its lawful payment of suppliers, sub-Contractors, and employees. The CTUIR may postpone award or execution of the contract after the announcement of the apparent successful Contractor in order to complete its investigation. The CTUIR reserves the right to reject any proposal at any time prior to the execution of any resulting contract. 1.21 Amendments The CTUIR reserves the right to amend the resulting Contract from this RFP. Amendments could include but are not limited to, changes in the statement of work, extension of time and consideration changes for the Contractor. All amendments shall be in writing and signed by all approving parties before becoming effective. Only the CTUIR has the final authority to execute changes, notices or amendments to Contract.