This is a service / maintenance or supply contract in Fairview, Texas. Contact the soliciting agency for additional information.

1.1 Background Information Located in Southwest Dallas County, the City of Duncanville is approximately 11 square miles and almost 15 minutes south of Downtown Dallas and is well situated to access the Dallas/Fort Worth Metroplex. Duncanville has excellent freeway access, with Interstate 20, and Highway 67 adjacent to or in the community. The City has grown to a population of 39,364 (2018). Duncanville is a diverse and inclusive community, with a rich history and tradition of community pride and civic engagement. 1.2 Solicitation Purpose The City of Duncanville, Texas requests competitive sealed proposals from qualified contractors, vendors or firms to provide Mowing, Abatement & Landscaping Services within the city limits, as described in the specifications listed in this request for proposal. Vendors shall submit an allinclusive proposal for the services described in this RFP. Each Vendor shall comply with all provisions and instructions contained within this RFP. Proposals may be rejected if they show any omissions, conditional offer, or any irregularities of any kind. Known as ‘The City of Champions’ and located in the Dallas-Fort Worth Metroplex, the City of Duncanville is a southern Dallas County suburb with a total area of 11.3 square miles. Duncanville is part of the Best Southwest region, which includes neighboring cities of Cedar Hill, DeSoto and Lancaster. The City provides necessary services while managing costs to deliver services through a rigorous budget and accounting process. Major services provided under general government and enterprise functions are public safety (police and fire protection), emergency medical services, parks, highways and streets, water and sanitary sewer utilities, health and social services, culture and recreation, library services, public improvements, planning and zoning, and general administrative services. The City of Duncanville operates a Recreation Center, Public Library, Senior Center, and the Duncanville Fieldhouse. SECTION 2 - NOTICES TO RESPONDENTS 2.1 Public Disclosure Proposal Information Offerors are cautioned that once a proposal is opened, all information contained therein will be available to the public unless the information is excepted from the requirements of Government Code Section 552.021 pertaining to Open Records. The exception that allows the City to protect information that, if released, would give advantage to a competitor or Respondent does not apply after the proposal is complete and the contract has been awarded. Trade secrets, commercial or financial background data and privileged or confidential information may be excepted from public inspection. If any information contained in your offer qualifies for an exception because it falls into one of the categories above, it should be clearly marked “CONFIDENTIAL” and the basis of your claim of confidentiality should be stated. Data so identified will be maintained as a protected record. Offerors who claim that information contained in a proposal should be protected from public disclosure after the award of the contract may be asked to support such claim if the City receives an Open Records request for the information and requests a determination by the Attorney General. 2.2 Proposal Net Notification NOTE: ANY CHANGES IN DUE DATE OR MATERIAL CHANGES FOR ANY RFP’S/SOLICITATIONS WILL BE POSTED ON THE PUBLICPURCHASE.COM WEBSITE. It is the Respondent’s responsibility to ensure that they have all pertinent information regarding this solicitation, including all amendments prior to submitting their offer. Please check the website, even after submitting a proposal, to ensure that you have all amendments as they may be posted at any time, up to and including the day of proposal opening. 2.3 Communications To ensure a transparent and competitive solicitation environment by preventing communication between City officials, employees, or representatives and parties involved in the proposing process that could create an unfair advantage to any party with respect to the award of a City contract, beginning on the day that solicitation is advertised and end on the date that the notice of the award has been posted by the City Secretary for placement on the City Council agenda, no person or registrant shall engage in any lobbying or discussion regarding this proposal with City officials and employees other than with the Chief Procurement Officer. 2.4 Request for Clarification To meet the City’s schedule, it is extremely important that requests for clarification or additional information be submitted by email to Elton.Brock@duncanvilletx.gov by the date indicated in Section 2.6 Schedule of Events of this RFP. Questions submitted after this date may not elicit a response. 2.5 Notice to Respondents Vendors are advised to become familiar with all conditions, instructions, and specifications of this RFP. By submitting a proposal, Vendor represents and warrants that it has thoroughly examined and become familiar with the scope required under this RFP. The Vendor has reviewed and inspected all materials submitted in response to this RFP. Once the award has been made, failure to read the conditions, instructions, and specifications herein shall not be a reason to alter the contract or for Vendor to request additional compensation. The City reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If necessary, the City will communicate adjustments to any event in the Schedule of Events in the form of an amendment. Amendment to this RFP will only be issued and posted on the PublicPurchase.com 2.7 Contract Term This is a one-time contract from the Effective Date of the Contract, e.g., the date on which the original Contract is executed by the City of Duncanville, TX. 2.8 Contracting Officer (CO) Acceptance of goods will be the responsibility of the Contracting Officer (CO). The Contracting Officer is responsible for final approval and acceptance of all goods and services received. 2.9 Notices of Instruction to Offerors A. Signature of Offer for Person Authorized to Sign All offers shall bear the original signature, in ink, of a responsible officer or agent of the company. Failure to sign the offer portion of the first page of the solicitation, cost proposal form, or to include a substitute signed document binding the offeror, will be the basis for declaring a proposal non-responsive. B. Effective Period of Proposals Proposals should expressly state that the offer will remain in effect until at least 120 consecutive days from the date set for the receipt of offers and may be accepted by the City of Duncanville at any time on or before such date. C. Copies Required Paper – One (1) complete, original copy (signed in blue ink where required) and Three (3) copies, both contained in a single sealed submission. All responses shall contain those pages on which prices, other information, or signatures are required. Electronic – One (1) electronic copy on a USB or jump drive. The format of the electronic copy must be either .doc (readable by Microsoft Word 2007 or 2010) or .pdf (readable by Adobe Reader 9). The content of the electronic file shall be an exact submission of the hard copies of the proposals (i.e., documents should bear signatures, where applicable, and be filled out entirely). In event of discrepancy/conflict between the hard copy and electronic copy, the hard copy will govern. Do not email your proposal. D. Offer Submission Instructions Proposals must be sealed when presented to the Procurement Office, Fiscal Services Department. Proposals will be received by the City of Duncanville, TX until 2:00 P.M., local time, as stated in Section 2, 2.6 Schedule of Events. E. Addressing Instructions The envelope containing the offer must be addressed as follows: City of Duncanville Procurement Office, Fiscal Services Department 203 E. Wheatland Road Duncanville, Texas 75116 Attn: Chief Procurement Officer Also, write the Request for Proposal Number, Request for Proposal Title, Proposal Title, and Proposal Opening clearly on a visible section of the envelope. F. Labeling of Proposals The Due Date and Solicitation Number must be written on the outside of the package containing the offer. The Chief Procurement Officer or designee may open any unlabeled submittal to identify it properly. Offerors are required to identify their package to protect the integrity of their proposals and to fully avail themselves of the evaluation and selection processes. G. Addenda and Explanations Proposal having any questions regarding the true meaning of the specifications or terms and conditions shall submit these questions to the procurement officer at elton.brock@duncanvilletx.gov. All addenda are issued through www.publicpurchase.com and acknowledgement must be returned with your proposal. H. Offeror Delivery Responsibility Proposals received after the specified date and time will not be accepted. The offeror accepts all responsibility for delivering its offer to the address stated above within the specified time or the offer will be considered non-responsive and will be mailed back unopened. If the envelope does not reflect a return address, it will be opened for the sole purpose of obtaining the return address. I. Descriptive Literature Descriptive literature, where applicable, containing complete scope of work or other information sufficient for the City to determine compliance with the specifications must accompany each proposal, in DUPLICATE. If an Offeror wishes to furnish additional information more sheets may be added. The City is not responsible for locating or securing any information that is not identified in the offer and reasonably available to the City, and the City will not be responsible for locating or securing information not included with the offer. In conducting its assessment, the City may use data provided by the Offeror and data obtained from other sources, but while the City may elect to consider data obtained from other sources the burden of providing thorough and complete information rests with the Offeror. J. Offer Documents, Supporting Literature and Related Data Related data, where applicable, will be made part of the proposal. All documents, literature and related data submitted as an offer become the property of the City of Duncanville, TX. K. Alternate Offers The City of Duncanville, TX is not accepting alternate proposals for review, evaluation and/or consideration. L. Acknowledgement of Solicitation Amendments All Amendments will be acknowledged on the Solicitation of Offers form (first page of this solicitation). Failure to do so may cause the proposal to be rejected. It is the Offeror's responsibility to ensure that all information regarding the RFP, including all amendments, is included in the offer. Amendments may be posted at any time up to and including the due date. M. Proposal Preparation Cost This solicitation does not commit the City of Duncanville, TX to pay any costs incurred in preparing and submitting the proposal or to contract for the services specified. This RFP is not to be construed as a contract or a commitment of any kind, nor does it commit the City of Duncanville, TX to pay for any costs incurred in the preparation of a formal presentation, or for any costs incurred prior to the execution of a formal contract. N. Additional Information For further procedural information concerning this Request for Proposal contact the point of contact for contract administration (refer to in the Communication Section for contact details). O. Contract Performance The Respondent shall be responsible for the completion of all work set out in the Contract and task orders. All work is subject to inspection, evaluation, and acceptance by the City of Duncanville, TX. The City of Duncanville, TX may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the Contract. P. Notification to Unsuccessful Offerors All awards are approved by the City Council of the City of Duncanville, TX. Q. Acceptance or Rejection of Proposals The City reserves the right to accept or reject any or all proposals, to waive all minor technicalities, and to accept the proposal or proposal determined to be the most advantageous to the City. Additionally, the City may accept a proposal subject to an exception if, in the sole judgment of the City, the proposal meets or exceeds the City’s specifications. The City reserves the right to reject any or all proposals and is not bound to accept the lowest proposal, if in the opinion of the City, such an award would not be in the best interest of the City. R. Debriefing Requests A written request for a debriefing should be directed to the Chief Procurement Officer identified under Request for Clarification in Part 2, Item 2.4 within five (5) days after the date of award. Debriefing requests will be scheduled with the Chief Procurement Officer. Only an Offeror who has submitted a proposal may appeal an award decision. S. Protest Failure to follow the requirements of the Protest procedures established by the City of Duncanville, Texas, shall constitute a waiver of all protest rights. Protest must be made after the Council agenda has been posted and by 5 p.m. the day before the Council meeting in which the award will be made. The Offeror must write a letter to the Chief Procurement Officer, using the subject “Proposal Protest” to the address listed above. Protest must be sent by certified or registered mail or delivered in-person to 203 E. Wheatland Road, Duncanville, TX 75116. The written protest should include (1) the Request for Proposal number and should clearly state, with particularity, the relevant facts believed to constitute an error in the award recommendation or desired remedy; (2) a specific identification of the statutory or regulatory provision that the Protesting Offeror alleges has been violated and the provisions entitling the Protesting Offeror to relief; 3) a specific factual description, with particularity, of each action by the City that the Protesting Offeror alleges to be a violation of the statutory or regulatory provision that the Protesting Offeror has identified pursuant to item (2) of this paragraph (mere disagreement with the decisions of City employees does not constitute grounds for protest). If there is no disputed issue of the material fact, the Protest must indicate this as well. Only the information provided within the protest period will be considered for a response. Bid Contact Diane Mitchell (972) 780-5006 diane.mitchell@duncanville.com PO Box 380280 Duncanville, TX 75138-0280