The vendor will complete a field leak detection survey and submit all associated reports by the deadlines outlined in this RFP schedule section. Granger-Hunter Improvement District (District) is implementing multi-year (one year with the option to renew an additional four years) leak detection survey in 2024. This Request for Proposal (RFP) is intended to inform the interested Vendors of the District's expectations and requirements. This RFP is part of a competitive procurement process that helps to serve the best interests of the District and its customers (Utah Code 63G-6a-Part 7). It also provides each respondent with a fair opportunity for their products and services to be considered. Proposals are due within the time frame listed under the Schedule portion of this RFP. Vendors may obtain additional information by contacting the District representative listed under the Contact portion at the end of this RFP. The District's Request for Proposal does not obligate the District to award any contract or to pay any costs incurred in the preparation of a proposal, interview, or associated materials. The vendor will complete a field leak detection survey and submit all associated reports by the deadlines outlined in this document's schedule section. The contract will be awarded as a whole; no individual services will be awarded separately. Assume, for the purposes of this program, that District personnel will not be available to assist with locating leaks, except for occasional help with locating valves and hydrants, and with some traffic control. District personnel will be available to field verify leaks by excavating and repairing them, and to locate and mark water utility lines prior to leak detection, if needed. Also note that the majority of this survey is intended to take place on non-metallic pipe segments. It is the intention of the District to extend the contract by up to 4 additional years with the selected Vendor. Funding is available for 2024, but no funds for 2025 or beyond have been appropriated yet. It is the District's intention to apply for funds from Jordan Valley Water Conservancy District every year to continue, but it is not guaranteed that funding will be available. Vendors shall prepare an estimate of escalation of fees for the possible 5-year contract term, to be included in the fee proposal. The District may choose to extend the original contract based on availability of funds, performance by the Vendor, District needs at time of renewal, and the Vendor's proposal (including fee and schedule) for the subsequent year. All questions regarding this Request for Proposal shall be directed to: Dustin Martindale Director of Water Systems Granger-Hunter Improvement District 2888 South 3600 West West Valley City, Utah 84119 Office: 801-955-2222 Cell: 801-946-4850 Email: d.martindale@ghid.gov. 1. Field Survey Completion December 15, 2024 2. Final Leak Report Due December 26, 2024 The District may award a contract resulting from this Request for Proposal to the responsible Vendor who is most advantageous to the District based on the evaluation criteria. The District may (1) reject any/all proposals, and/or (2) waive informalities and minor irregularities in the proposal received and/or (3) hold discussions with Vendors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers.
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