The City of Stephenville will be accepting bids for the annual ASPHALT, AGGREGATE, HOT MIX, PREMIX AND BASE MATERIALS contract. Any bid received after stated closing time will be returned unopened. If bids are sent by mail to the City, the bidder shall be responsible for actual delivery of the bid to the Purchasing Department before the advertised date and hour for opening of bids. If mail is delayed either in the postal service or in the internal mail system of the City of Stephenville beyond the date and hour set for the bid opening, bids thus delayed will not be considered and will be returned unopened. Until the final award by the City of Stephenville, said City reserves the right to reject any and/or all bids, to waive technicalities, to re-advertise, to proceed otherwise when the best interest of the City will be realized hereby. Bid award is not solely based on price alone. All bids must be submitted on original bid forms. Any changes to the form or failure to label packaging on the bid, may disqualify it. It is not the intent of the City of Stephenville to offer proprietary specifications, or to eliminate any vendor from bidding by the use of brand names. If brand names are used it is for example only and understood the "or equal" will be accepted. Bids shall be held firm for a period of 60 days unless otherwise stated in the bid specifications, instructions to bidders, or on the bid sheet. Quantities will be ordered on an as needed basis throughout the contract term. The service contract will begin October 1, 2024. The term of the contract will be for a period of one (1) year with a renewal option for the next two (2) years. After completion of the initial year contract term, the contract may be renewed for an additional period not to exceed one (1) year per renewal at the sole discretion of the City.
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