City wide spray paint and painting supplies Written Inquiries Due Date September 20, 2024, 2:00pm The City of Phoenix invites sealed offers for spray paint, turf paint, and painting supplies for a
five-year contract commencing on or about 11/1/2024, in accordance with the specifications and
provisions contained herein or the "Effective Date" which is upon award by City Council,
conditioned upon signature and recording by the City Clerk's department, as required by the
Phoenix City Code, whichever is later.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939
for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by
reaching the end of the term including any extensions exercised, or termination pursuant to the
provisions of this Agreement. The City of Phoenix uses spray paint, turf paint and painting supplies throughout the city for
various purposes. Including but not limited to parks, buildings, and outdoor structures on an as
needed basis.
3.2. General Requirements
A. The contractor must be a local stocking distributor capable of supplying materials on a
walk-in, over-the-counter basis to support daily operations to ensure timely availability of
required supplies. Contractor will be required to maintain sufficient local inventory to
provide daily support of the City's requirements.
B. Order Placement and Pickup/Delivery:
1. Orders can be placed by phone, email, or facsimile transmission.
2. Orders can be picked up via will-call or delivered by the contractor.
3. Delivery must be within 8:00 a.m. to 5:00 p.m. of order placement.
C. The Contractor shall have the ability to provide an itemized, priced, and extended totaled
invoice, packing slip, or delivery ticket at the time of receipt. The packing slip number must
be referenced on the final invoice.
D. Separate Accounts: The contractor shall maintain separate accounts for the various City
departments and their subdivisions to ensure accurate billing and tracking of expenditures.
E. Product Quality and Compliance:
1. All paint and painting supplies must meet the City's specified quality standards and
comply with any relevant environmental and safety regulations.
2. The contractor must provide Material Safety Data Sheets (MSDS) for all products
supplied.
a. The Specifications need to include the percentage of ingredients of the paint
formulation.
b. Product name, and product number.
F. All product containers provided should exhibit the Hazardous Material Identification
System (HMIS) and/or the National Fire Protection Association (NFPA) labels/ratings on
the containers.
G. Customer Support:
1. The contractor must provide dedicated customer support for the City, including a point
of contact for order inquiries and issue resolution.
2. Support should be available during normal business hours Monday through Friday.
H. Return and Exchange Policy:
1. The contractor must have a clear return and exchange policy for defective or incorrect
items, with a specified time frame for returns and exchanges.
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