Renovation of a mixed-use development in Carthage, Mississippi. Completed plans call for the renovation of a educational facility.

The District is seeking price, installation/configuration and timelines to cover the Equipment and Services requested in the proposed RFP. Pricing for Equipment and Services must remain in effect and must be honored until the service delivery complete. For inquiries or clarification regarding this RFP, please contact Cleo Brooks @ 601-267-8442 X9007 or cleobrooks@leakesd.org. In order to be eligible to bid, all prospective bidders must attend the mandatory vendor meeting. The vendor meeting will be held at the Career and Technical Center Building of the Leake County School District at 703 Northwest Street, Carthage, MS 39051. The purpose of this meeting is to allow potential bidders an opportunity to present questions and obtain clarification of the requirements of the bid documents. Because the Leake County School District considers the meeting to be critical to. understanding the bid requirements, attendance is mandatory in order to qualify as a bidder. No transcript or minutes from this meeting will be created or available. Proposals from vendors who do not attend the vendor meeting WILL BE DISQUALIFIED. Project Overview: Leake County School District is seeking proposals for the design, installation, and integration of an IP/PoE Intercom System with VoIP phones and software for a synchronous communication at Leake Central Junior High School, Leake Central Elementary School and Leake County Elementary School. The purpose of this upgrade/replacement is to enhance communication within classrooms, gymnasium, cafeteria, field house, band hall, and other ancillary spaces on each campus. {Site walkthrough mandatory! Device and Equipment quantities will be established via this process} Project Goals and Objectives: Implement a comprehensive IP/PoE Intercom System for seamless communication within classrooms, gymnasium, cafeteria, field house, band hall, and other relevant spaces. Install VoIP phones to facilitate efficient and clear voice communication in all specified areas. Integrate software for asynchronous communication, allowing effective communication outside of regular class hours or during non-standard situations. Ensure the system is user-friendly, reliable, and scalable for future expansion or modifications. Scope of Work: 1. Design and Installation of IP/PoE Intercom System: Provide a detailed design plan for the IP/PoE Intercom System covering all specified areas, ensuring full coverage and clarity of communication. Install IP/PoE speakers in each classroom, gymnasium, cafeteria, field house, band hall, and other ancillary spaces as designated. Ensure integration with the existing network infrastructure and adherence to industry standards. 2. VoIP Phones Installation: Supply and install VoIP phones in all classrooms, gymnasiums, cafeteria, field house, band hall, and other specified spaces. Ensure the phones are configured to function seamlessly with the IP/PoE Intercom System for efficient communication. 3. Asynchronous Communication Software Integration: Propose and integrate appropriate software to enable asynchronous communication, facilitating effective communication outside regular hours or during non-standard situations. Provide training for end-users to effectively utilize the asynchronous communication software. 4. Testing and Quality Assurance: Conduct thorough testing of the entire system to ensure proper functionality, sound quality, and integration of all components. Rectify any defects or issues found during testing to meet the specified requirements. 5. Training and Documentation: Provide comprehensive training to designated staff on using the IP/PoE Intercom System, VoIP phones, and asynchronous communication software. Supply detailed system documentation including user manuals, technical specifications, and maintenance guidelines. Proposal Submission: Bids may be hand delivered or mailed to the Career and Technical Center Building of the Leake County School District at 703 Northwest Street, Carthage, MS 39051. The Leake County School District Board of Trustees reserves the right to reject any and/or all bids and waive any informality. Right to Reject The Leake County School District reserves the right to accept or reject all proposals or sections thereof when the rejection is in the best interest of the District. The Leake County School District reserves the right to award without further discussion. Therefore, responses should be submitted initially with the most favorable terms the vendor proposes. The Leake County School District reserves the right to reject the proposal of a vendor who has previously failed to perform properly or completed on time contracts and to reject the proposal of any vendor who in the opinion of the Leake County School District, is not in a position to adequately perform the contract. The Leake County School District reserves the right to reject any and all proposals, any part or parts of a proposal, waive any technicalities/informalities, increase or reduce quantities, make modifications or specifications, and award any or the entire contract in a manner that is in the best interest of the Leake County School District.