Renovation of an educational facility in Anchorage, Alaska. Conceptual plans call for the renovation of a educational facility.

additional site visit note: If Base access assistance is required, please meet the ASD Project Manager at the JBER Fort Richardson Gate by 10:00 A.M. Please send e-mail verification to purchasing@asdk12.org with your name, company information and project title. Due to limited availability, (escort privileges, etc.) each company is limited to one attendee. The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualifying disability. If you require a reasonable accommodation in order to participate in this or any other district process, please contact the Anchorage School District's Compliance/Equal Employment Opportunity Office (907) 742-4132. Estimated amount of proposed contract: $3,000,000-$4,000,000 additional question deadline note: Mail: Anchorage School District Purchasing Department Attn: Shannon Powers, Sr. Purchasing Agent 4919 Van Buren Street Anchorage Alaska 99517-3137 Reference: RFP 2025-607 DESIGN SERVICES URSA MAJOR ELEMENTARY SCHOOL REPLACEMENT The Ursa Major Elementary School Replacement project located at 454 Dyea Avenue JBER, AK 99505 consists of the demolition of the existing buildings and replace with a new educational facility. The design team will be tasked with all design and regulatory requirements for the development of two Invitation to Bids (ITB's) for contractors. The first ITB will be the site assessment and demolition of the existing school and support building. The ASD wishes to complete this design, bidding and any permitting, for demolition during the summer of 2025. The second ITB which is expected to be designed concurrently with the first ITB is for site and building construction. The bid period for the second ITB is to occur so that construction can begin in the summer of 2026 and be ready for occupancy by August 2027. The A/E team must coordinate both ITB's into one schedule and are responsible for planning, design, bidding, construction administration, and consultation during the one-year warranty period of the overall project. The following list of topics must be addressed by the proposer: A. Provide supplemental education specifications. B. Complete a site inventory. Complete a list of what to keep and the rest will be incorporated into the ITB for demolition. C. The ASD wishes to investigate the use of a ground source heat pump. Provide a cost-benefit analysis. D. Geotechnical investigation. Provide before or during the season for demolition. Provide piezometers for monitoring the water table. E. Locate all onsite utilities. F. Hazardous materials investigation prior to demolition. G. Provide a facility that adheres to the principles of Arctic Engineering. This facility is to be LEED Silver, minimum. H. This is Department of Defense (DOD) funded project, the proposer must comply with DOD requirements including CFR-200. I. Comply with the Joint Base Elmendorf Richardson (JBER) Facility Installation Standard J. Comply with the JBER Urban Forest Management Plan. K. Comply with the JBER Hazardous Waste Management Plan. L. Comply with all Federal and State codes and regulations. M. Comply with Municipality of Anchorage, Authority Having Jurisdiction codes and amendments to codes. N. Comply with ASHRAE 90.1 and the Alaska Department of Education & Early Development (DEED) ASHRAE 90.1 Checklist. SCOPE OF CONSULTANT SERVICES For the purpose of this document, the phrase "Consultant(s)" refers to the person, partnership, corporation, joint venture, or other business entity with which the District contracts to provide the professional services required for this project. Anticipated Scope of Consultant Services: For this project, the Consultant shall provide all professional services necessary to support the successful completion of this project. The Consultant's services shall include, but are not limited, to the following: 1. Consultant Design Phases/Deliverable Requirements: The following design phases with corresponding design deliverables shall be required for this project. See "Deliverables Checklist" (Appendix B, FPSA) and referenced District Design Guidelines for additional information on submittal requirements. a. Schematic Design Phase Submittal (35%) b. Design Development Phase Submittal (65%) c. Construction Document Phase Submittal (95%) d. Bid Documents Submittal (100%) 2. Phase 1 Design Development a. Develop Project Scope and Design; Prepare Construction Drawings and Specifications with cost estimates i. ii. iii. Verification of the Planned Project Scope of Work: As part of the Schematic Design Phase work, the Consultant shall verify and update the Planned Project Scope of Work. Consider sequencing and phasing of the work around the school's schedule and provide recommendations. Cursory review of the District's hazmat documentation will be necessary to ensure the project is viable and will remain within budget. The Consultant shall consult with the District Project Manager for any deviation from the Planned Project Scope of Work prior to completing the Schematic Submittal. Schematic Submittal shall reflect the final approved project scope of work. Value engineering and innovative design solutions are encouraged. Verification of the Construction Budget: The Consultant shall verify the project scope of work at each submittal with respect to required cost estimates at the 35%, 65%, and 95% submittal. Prior to all milestone submittals, the Consultant shall verify to the District Project Manager that the cost estimate was reviewed and is reflective of the design document submittal. Should the project cost estimate reflect a design (scope of work) that is over the District's budget (CCAP), the Consultant shall, at the direction of the District Project Manager, make changes to arrive at the optimum design and bidding strategy by one of the follow or combination of methods. In general, it is expected the Consultant shall develop appropriate project scope at, or slightly exceeding, the available construction budget. a. Adjust the design (scope of work) and/or propose additive alternates in consultation with the District Project Manager at no additional cost to the District b. Revise the cost estimate at no additional cost to the District Project Design Review: ASD milestone Project Design Reviews are organized by the ASD PM and executed using Bluebeam Revu (Bluebeam) sessions at Planning/15%, 35%, 65%, and 95% design phases. The use of Bluebeam allows for a collaborative, digital review for the Project; involving ASD Reviewers and Consultants, including the Consultant's cost estimator. ASD will provide all comments, written and noted, in the Bluebeam session and the Consultant shall assist the District by reviewing and responding in writing to all comments in the Bluebeam session; identifying and making written recommendations to the ASD Project Manager regarding the most critical design issues. The most critical path design issues will be summarized and discussed in a Post-Review Debrief (to be held at each design phase). The Project Manager will organize/invite Reviewers to the Post-Review Debrief. The Consultant shall act as the Meeting Facilitator of the Post-Review Debrief. The Post-Review Debrief is not meant to be a 'page-turn' review of design documents and comments, but a one-hour summarization of the most critical path items in design development and the team's intent/approach to resolve. Once the Post-Review Debrief is held, the PM will give Consultant notice to proceed to next design phase, pending any requested changes prior to NTP. The Project Manager will then verify that each comment and response has a Bluebeam status set and finish the Bluebeam session for ASD archives. iv. Bidding and Permitting: The Consultant shall assist the District during the bidding and permit review of the project. During this phase of work, the Consultant's services shall include providing assistance during Municipality of Anchorage plan review and construction permit application process [utilizing MOA electronic plans review protocols], attendance at pre-bid conference and pre-bid site visits, answering bidder's questions, and assisting the District in preparing necessary bid addendum. Provide all signed and stamped bid documents electronically on writable CD-ROM (drawings should be submitted in most current version of AutoCAD used by the Anchorage School District or as determined by ASD Project Manager and PDF versions). Question Deadline 09/19/2024 Questions can be delivered as follows: Fax: Anchorage School District Purchasing Department @ 907-243-6293 Attn: Shannon Powers, Sr. Purchasing Agent Reference: RFP 2025-607 DESIGN SERVICES URSA MAJOR ELEMENTARY SCHOOL REPLACEMENT. E-mail: purchasing@asdk12.org PREFERRED METHOD Attn: Shannon Powers, Sr. Purchasing Agent Reference: RFP 2025-607 DESIGN SERVICES URSA MAJOR ELEMENTARY SCHOOL REPLACEMENT *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.