Renovation of a detention facility in Williamsburg, Virginia. Completed plans call for the renovation of a detention facility.

Question & Answer Deadline Submission Due Date: October 30, 2024 Time: 1:00pm, Est. Answer Response November 15, 2024 Buyer:Latisha Marshall lmarshall@vprj.org 757-820-3943 Purpose. The purpose of this Request for Proposal (RFP) and resulting contract is to solicit proposals for an approach to replace the current Security Control System at the Virginia Peninsula Regional Jail. Background. VPRJ is operated by the Virginia Peninsula Regional Jail Board Authority pursuant to the Code of Virginia section 53.1-95.2 and is operated pursuant to the Code of Virginia section 53.1-95.17 and all other applicable laws and statutes. VPRJ services the counties of James City and York and the cities of Williamsburg and Poquoson in the Commonwealth of Virginia. VPRJ was constructed in 1997, is approximately 166,000 square feet, and has a Department of Corrections (DOC) rated capacity of 290 inmates. The current average daily population is 375 and has held more than 500 in years past. All inmates are housed on the ground floor of the building, while visitation booths and additional offices are on the second floor. The facility has three (3) floors total, with the third floor being the communications room. VPRJ is both a direct and indirect supervision facility. The purpose and intent of this Request for Proposals (RFP) and resulting contract is to solicit proposals from qualified Offeror(s) to provide an approach to replace the current Security Control System at the Virginia Peninsula Regional Jail. The existing Security Control System consists of the following components: o Touch Screen Workstations (2) supported by Cimplicity software (v11.0) o Analog Touch Panels (16) and Interfaces to PLC control modules o GE FANCU 90/30 Series PLC Modules (Power, CPU, IO, Communications, etc.) o Network Switches, and associated cabling (Cat5-6, Fiber). o Camera Platform to include Analog\IP Cameras (100), Servers, NAS Storage o Tel Core intercom/Paging Hardware and associated control and integration components o Proximity card readers on 4 doors (RS2 Platform)THE FACILITY is requesting a Proposal for the purchase and installation of an IP based system that will reuse existing equipment determined to be compatible and include the addition of new platforms as warranted. The Replacement Security Control System must replicate and/or enhance the current level of integration between Cameras, Touchscreens, Intercom Systems and Public Address platforms. This Proposal must be provided by a qualified Security Control System Contractor with relevant experience with security systems in corrections. The Offeror(s) must be VA DCJS Licensed. The Offeror(s) proposal will be considered along with other factors for obtaining essential information, supporting the basis for award, and will be incorporated in the subsequent contract. Offeror(s) should conform to all instructions in the RFP to qualify for further evaluation. The facility may disqualify Offerors who fail to comply or who do not submit the required information. Virginia Peninsula Regional Jail encourages Offeror(s) to provide insight into available products and services. Virginia Peninsula Regional Jail will evaluate the proposals based on the Offeror's ability to convey an understanding of the scope of work and demonstrate the ability to complete the terms stated in the RFP. Elements of this project represent multiple critical infrastructure requirements. This project may be completed in approved phases; however, the areas of the project that are considered critical must be proposed and the offeror must be able to begin work on this project within 90 days after being awarded. BACKGROUND & SCOPE OF SERVICES 3.1.1 Background: The Virginia Peninsula Regional Jail consists of a single 166,196 square foot Adult Correctional Facility constructed in 1997. A brief description of the existing platform and Control Systems are listed below: o Cimplicity (v11.00) based Touch Screen Workstations (2) o 100 cameras (Analog and IP) o Pelco VxPro and DSSRV NVR recording platforms o Synology, HP, and Pelco Storage Servers o CISCO, Netgear and Unifi POE and Non-POE Switches o Mixture of Coaxial, Cat6 and Fiber cable connections o 75+ Door intercom locations o 16 Analog Operator Stations utilizing membrane touch switches. o 11 Closet locations with PLC Module Racks supporting Cell Door operations, Lighting and Audio-Visual Controls (Televisions, Lights, Intercoms). SCOPE OF SERVICES CRITICAL ITEMS: A. Replacement of all analog workstations used to open/close doors and manage auxiliary pod systems (Lights, AV, Phones, etc.). Replacement stations must utilize best practice's ability to be secured when operator is not present (Biometrics, Time-out, etc.) B. Replace all GE FANUC 90/30 Series PLC Modules (Power, CPU, I/O, Communications, etc.) and associated interfaces required to support User Interfaces (Touchscreens, etc.) noted in item 1. C. Add/Replacement/Upgrade network switches and associated cabling (Cat6, Fiber) for networks supporting Doors, Cameras, Intercom/PA platforms and Workstations. All Switches, Connectors, Cabling, etc. must provide a minimum throughput of 1 Gig with capability to provide up to 10 Gig of throughput for future projects. D. Replace all interior analog cameras. Upgrade IP cameras as needed. Update Camera backbone network to include Switches, Storage, Servers, and Video Management Systems. Upgrades will also include the addition of exterior cameras (Quantity to be determined). E. Replace/Upgrade Intercom/Paging hardware and associated controls, and door call panels as needed. The intercom platform must integrate with the proposed camera system to allow for visual identification at associated call boxes. F. Remove/Replace/Reconfigure pod officer workstations to support touch screen display and additional desk/counter space. G. Install Secondary Control location with ability to function as an alternate command center if required (Doors, Video, Intercom, PA, etc.). The following items are part of the full scope of services required for the RFP response: A. The Virginia Peninsula Regional Jail will purchase and have equipment installed to replace its current Security Control System equipment. The Security Control System is defined and characterized by the bullet items listed in Section 3.0 (Background) of this document. B. It is the expectation that interested offeror(s) have extensive experience working in detention or high security environments managing retrofit and renovation projects in occupied and operational facilities with multiple team members to accomplish all required trades while always maintaining safety and security. C. Existing cameras, housings, wiring, computers, servers, and network components as deemed feasible shall remain and be incorporated into the redesigned Security Control System. Rework shall be conducted as necessary to adapt to the new system. D. Existing CCTV and Touch Screen Workstations currently installed must be maintained throughout the project to support 7 x 24 operations. These systems are critical to the security of the facility. Transitions to the new equipment must be planned and scheduled in advance with limited disruption to security and the daily operations of the facility. E. Replace existing DVR/Encoder systems with expandable Network Storage capable of recording audio and video from all attached IP devices. Systems must have fully featured RAID disk array storage with a redundant recording system. It should be able to retain at least 60 days (about 2 months) of recorded video based on 24 x 7 full motion, 30 Frames per second and 1920 x 1080 minimum camera resolution. F. Replace existing Touch Control Workstations and Analog Door Control panels located in Master Control and 16 Pod and Support locations used to control doors, lights, Audio Visual and PA Systems. The Offeror(s) must determine feasibility of reusing existing wiring used to connect updated PLC environment to current locksets, lighting, and device/appliance controls. G. All Hardware will be of the latest generation available and eligible for extended support. H. All software will be the latest versions available and eligible for extended support. All client software must support the latest Microsoft Windows Desktop and Server 64-bit Operating Systems. I. System redundancy where applicable o Hot Swappable Drives in Server Hardware o SAN Hardware in a Raid Configuration that includes a "hot spare" or equivalent. J. Offeror(s) shall provide a dedicated project manager and maintain dedicated engineering on staff. K. Offeror(s) will maintain sufficiently trained and certified staff to support all hardware and software within a minimum 4 hr. call-to-service window. L. Offeror(s) shall provide camera viewing stations connected to multiple large format monitors in locations as agreed to by the owner. Monitors must support multiple views shown from the video management system as designated by the owner. The Video Management platform will have the capability to display video from multiple camera inputs. M. The selected Video Management System must be able to record and store audio and video data. N. Client Viewing Stations locations will be provided to the participating vendors at the beginning of the mandatory site visit meeting. All viewing stations must be configured to save recordings (Video and Audio) to networked or external storage devices. O. Relocation of existing IP cameras should be included to support improved coverage in vital areas within the facility unless said coverage is provided by new technology in proposed camera equipment. P. The offeror must either provide or subcontract wiring, cabling services and perform project management. Such personnel should include fully Licensed Electrical Contractors and contractors with Low Voltage Certifications. Offeror or subcontractors should possess VA-DCJS Security and Locksmith licensure. Q. Any existing transport cabling in the facility (Fiber, Copper, etc.) shall be fully tested, and verified before use. Should existing transport be found deficient, the offeror will install new transport runs. R. Virginia Peninsula Regional Jail Administration and Maintenance Department will be actively involved with the Vendor during the design, configuration, installation, and testing process. The system will be configured with their full input and to their specifications. S. Training will be completed on-site with end user groups identified by the Superintendent. T. Removal and Disposal of existing Analog Consoles, Equipment, Cabinets, and support structures are to be completed by Offeror. Project areas will be cleaned and cleared of debris by Offeror. The final approval shall come from the facility Superintendent. U. The Offeror will provide specifications and capabilities of proposed systems and equipment, detail aspects of system support/maintenance warranties, and be held responsible for installation and verification of initial equipment operation. V. The Offeror will provide the Virginia Peninsula Regional Jail with estimates for annual maintenance cost for newly installed systems (Hardware, Software).