This is a service / maintenance or supply contract in Kissimmee, Florida. Contact the soliciting agency for additional information.

THE INTENT of this bid is to procure services for HVAC Controls Contractor Service projects less than $300,000.00. It is also the intent to utilize the awarded firms from this Invitation To Bid as follows: o Projects less than $5,000.00, School Board's Project Manager may choose any one of the awarded firms to perform the Work. o Projects greater than $5,000.00 and less than $300,000.00, School Board's Project Manager will send a Work Request Form to all of the awarded firms, the firms will submit a Work Request Quote to the School Board's Project Manager and the School Board's Project Manager will award the project to the firm with the lowest responsive, responsible written quote. Work Request Quote submitted without the required detail may be cause for the School Board's Project Manager to award the Project to the next responsive and responsible vendor. Question End Date 10/4/2024 12:00 PM Any questions concerning conditions and specifications shall be directed to the designated contact person, Primary Contact Melanie Lachmiller, Secondary Contact Cheryl Hood. Anticipated Award Date 11/19/2024 The School District may require the Contractor to provide a performance/payment bond on larger projects. This bond shall require one hundred (100) percent of the total project costs. The bonding requirement shall be included in the Scope of Work provided to the Contractor. The Contractor's quote shall include as a separate line item all acquisition costs associated with the bonding. The School District shall pay for reasonable costs incurred by the Contractor for obtaining a performance/payment bond. PERFORMANCE BOND and PAYMENT BOND If required for the project. The awarded Bidder shall furnish within ten (10) days of notification of award a Performance Bond and a Payment Bond in the amount of 100% of the contracted price, payable to the School Board, as security for the faithful performance of the Contract. The Performance Bond may be in the form of a bond, cashier's check or Irrevocable Letter of Credit (ILOC). The bond shall be issued by an agency authorized to do business in the State of Florida with a rating of "A" or higher, as listed in the A.M. Best & Company latest published rating. An attorney in fact who signs a Performance Bond must file with the bond a certified copy of his/her power of attorney to assign said bond. It is the Bidder's responsibility to have the Performance & Payment Bond recorded with the Osceola County Clerk of Courts and a copy returned to the Purchasing Representative with a receipt showing the bond has been recorded. The awarded Bidder, upon failure or refusal to furnish within ten (10) days of notification the required Performance Bond, shall pay to the School Board, as liquidated damages for such failure or refusal, an amount in cash equal to the Bid Bond. Should the awarded Bidder not enter into a Contract or upon cancellation of the Contract, the School Board reserves the right to obtain services on the open market as required without competition and for such time until a new Bid can be advertised, received, evaluated, and a Contract awarded. 9. The Contractor acknowledges that the Work shall be performed only after receipt of a Purchase Order and Notice to Proceed. The Contractor further agrees to furnish and perform Additional Services only if and when such Additional Services are specifically requested and authorized in writing by the School Board's Project Manager. Additional Services may only be performed after the Contractor has received a Purchase Order and Notice to Proceed for such Additional Services. Liquidated Damages- Time is of the essence in the performance of the Work under the Contract Documents. The Owner and Contractor agree that the losses suffered by Owner, if Substantial Completion of the Work is not achieved, are not reasonably ascertainable at this time. Contractor acknowledges and agrees that, since time is of the essence, the Owner will suffer financial and other losses if Substantial Completion of the Work is not achieved within the Contract Time, as said Contract Time may be adjusted pursuant to the terms of the Contract Documents. Should the Contractor fail to achieve Certificate of Substantial Completion of the Work within the Contract Time, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, an amount of $200.00 for each calendar day thereafter until Substantial Completion is achieved. Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above-noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the Owner's actual damages at the time of contracting if Contractor fails to achieve Substantial Completion of the Work within the Contract Time. Further, the parties acknowledge that it would be extremely difficult, if not impossible, to ascertain Owner's actual damages with any degree of certainty in the event Contractor fails to achieve Substantial Completion of the Work within the Contract Time. The School Board's goal is to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful bidder(s) shall be awarded a contract for an initial three (3) year term beginning January 1, 2025, with one (1) subsequent two (2) year renewal period, subject to approval by the School Board The award term recommendation will be that which is determined to be in the best interest of the School Board. All renewals will be contingent upon mutual written agreement and, when applicable, approval of School Board.