Renovation of a fire / police facility in Danville, Virginia. Completed plans call for the renovation of a fire / police facility.

Questions may be submitted in writing via email to: purchasing@danvilleva.gov until 5:00 PM on October 16, 2024. Direct Inquiries to: Carol Henley, Director of Purchasing (434) 799-6528 purchasing@danvilleva.gov City Project Representative: Jon Yeaman, 434-251-9251, yeamajn@danvilleva.gov Intent: Secure Virginia-licensed contractor for the Danville/Pittsylvania County Training Center as described in the contract documents. The project location is 658 Stinson Drive, Danville, VA 24540. Bonds: Not required for this project Time of Completion: Will be discussed at Pre-bid Conference. Liquidated Damages: $250 dollars per calendar day. Owner's Representative: Jon Yeaman Phone: (434) 251-9251 Email: yeamajn@danvilleva.gov Retainage: 5% retainage will be withheld from each invoice if progress payments are requested. SCOPE OF WORK 2.1 The contractor shall provide all labor, materials, equipment, supervision, and incidentals necessary to perform work as detailed in the drawings as prepared by Drafting By Design (attached). SUPPLEMENTAL GENERAL CONDITIONS 3.1 Compliance: The Contractor shall comply with the provisions of the following: The City of Danville's "Standard Requirements & Instructions for Bidding", Version 2.0, dated April 5, 2015. Copies may be obtained from the Purchasing Office or by downloading from the City's website "Finance Department, Purchasing Division. 3.2 Award: A. The award will be made to the lowest responsible and responsive bidder, with consideration given to completion time as well as qualifications. The City may elect to award without conducting formal interviews. B. The City reserves the right to reject any or all offers and to waive informalities and minor irregularities in offers received. C. The award will be made to the proposal conforming to the IFB and will be most advantageous to the City. 3.3 Authority: A. The Director of Purchasing as the designee of the City Manager has the sole responsibility and authority for negotiating, placing, and when necessary modifying each and every invitation to bid, purchase order or other award issued by the City of Danville. In the discharge of these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other City officer or employee is authorized to order supplies or services, enter into purchase negotiations, or in any way obligate the government of the City of Danville for any indebtedness. Any purchases contrary to these provisions and authorities shall be void and the City shall not be bound thereby. B. This procurement process, including withdrawal of bids and appeal or protests, is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the Procurement Code may be obtained by writing the City of Danville Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City's website, Finance Department, Purchasing Division. The City of Danville does not discriminate against faith-based organizations. Bid Preparation: A. Bid proposals must be written in ink or typewritten and shall be no more than five (5) one sided pages (not including the bid proposal sheets). Four (4) hard copies shall be submitted on company letterhead. Unsigned bids will not be accepted. No bid may be considered if received after the time shown on Title Page. Contractors are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the Contractor's risk. Erasures or other changes must be initialed by the person signing the bid. B. Proposals shall include the following: 1. A brief history of the company 2. A detailed description of no more than five (5) similar projects successfully completed by the company in the past five (5) years. Include the name and contact information for each client. 3. A detailed description of how the company proposes to approach the project. 4. Project schedule outline 5. Lump sum bid for project as indicated in the contract documents, including all trades. 6. Letter stating willingness to be interviewed on site at the City of Danville and provide all documentation to interested parties. C. Envelopes containing bids must be sealed and marked in the lower left-hand corner IFB 24-25-033 "Danville/Pittsylvania County Training Center Renovation Project". D. SCC Number Contractors organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law. A Contactor organized or authorized to transact business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.