Renovation of a stadium in Marble Falls, Texas. Completed plans call for the renovation of a stadium.

Winter Ice Rink at Lakeside Park Infrastructure Estimate: 100,000 The selected operator must provide the following services and equipment: 60 x 60 High-Flow Portable Cooling Grid: Installation, and operation of a high-flow, portable cooling grid to maintain the ice surface. Portable Air-Cooled Chiller Package: Provision of a portable air-cooled chiller package along with necessary pumps and hoses for efficient cooling. Glycol Secondary Coolant Charge: Application of glycol secondary coolant charge to support optimal ice formation and maintenance. Extruded Foam Installation and Vapor Barriers: Installation of extruded foam and vapor barriers under the ice surface as needed to ensure proper insulation. Modular Handrail System: Setup of a modular handrail system to ensure safety for skaters. Brilliant White Painted Ice Surface: Creation of a brilliant white, painted ice surface suitable for skating activities. Sponsor Logos Application: Ability to apply sponsor logos on the ice surface before the formation is complete, as per sponsor agreements. Ice Rink Maintenance Equipment: Provision of all necessary equipment for ice rink maintenance and upkeep throughout the operational period. Rental Skates: Supply of 300 rental skates in good condition, stored in racks for easy access by visitors. Skate Changing Deck Area: Establishment of a skate changing deck area with rubber or synthetic turf covering, spanning up to 1000 square feet. Engineer for Set and Strike: Deployment of an engineer for set-up and dismantling of equipment before and after the event. Refrigeration Technicians: Availability of refrigeration technicians on call 24 hours during the event to address any technical issues promptly. Transportation and Freight: Arrangement for transportation and freight services to transport equipment to and from the ice rink site. Equipment Readiness: Ensure that all equipment and amenities are installed and ready for testing forty-eight (48) hours in advance of the opening date. The operator shall ensure that all equipment and services provided meet the highest standards of quality and safety, contributing to the overall success and enjoyment of the temporary Winter Ice Skating Rink at Lakeside Park. ADDITIVE ALTERNATE If the vendor's proposal includes management services, as well, the following standards must be adhered to: Professional On-Site Management and Staffing: Provide professional, experienced on-site management and staffing, including qualified ticket sales representatives, skate rental attendants, safety monitors, and maintenance personnel present throughout the entire permit period. Assign an on-site manager responsible for daily ice rink operations. Point of Sale Equipment: Supply and maintain cash registers and credit card equipment for seamless transactions. Financial Records Management: Maintain accurate and timely records of all cash handling, ticket sales, and skate rentals. Customize daily and monthly reports to meet the specific needs of the City of Marble Falls. Financial Transactions: Handle cash deposits into the vendor's account and reconcile financial records on a bi-monthly basis as per the agreement terms, providing reports and supporting documentation. Group Sales and Special Events Coordination: Coordinate group sales and special events as required by the City of Marble Falls. Relationship Management: Foster a timely and positive working relationship with all City of Marble Falls staff and volunteers involved in the Winter Ice Skating Rink and the Walkway of Lights. Human Resource Functions: Manage all human resource functions related to the ice rink, including personnel management, payroll administration, taxation compliance, workman's compensation, and conducting fingerprint and background checks on staff, among others. Project Meetings Attendance: Attending a minimum of one project kick-off meeting and any necessary meetings during the duration of the contract to ensure effective communication and collaboration. These management service standards are essential to ensure smooth operations, financial accountability, and a positive experience for visitors during the Winter Ice Skating Rink event at Lakeside Park. Vendors may submit separate pricing for the base bid and the additive alternate. The City reserves the right to select one or both components based on its discretion and budgetary considerations. The City of Marble Falls reserves the right to waive any informality, reject any or all bids, or accept the bid that, in the judgment of the Council, is in the best interest of the City of Marble Falls. No bidder may withdraw their bid within sixty (60) days after the actual date of the bid opening. Deadline for Questions October 1, 2024 - 1:30 pm Every request for such interpretation shall be submitted in writing, addressed to the Parks and Recreation Director, and in order to receive consideration, shall be received at least three days prior to the date fixed for the opening of bids.