This is a service / maintenance or supply contract in Juneau, Alaska. Contact the soliciting agency for additional information.

Download PDF Quote Schedule and Bidders Signature Page, Complete fields indicated, sign and upload at Public Purchase or email to Purchasing@juneau.gov . Use only the documents provided. Complete online acknowledgement of the Terms & Conditions* (ATTACHMENT A) and Required Insurance (ATTACHMENT B), *Suppliers must acknowledge, or acknowledge with exceptions. Note: Exceptions may not qualify for award. CONTACT, QUESTIONS & ADDENDA: CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this procurement. No oral interpretations will be made. Submit any interpretation requests in writing, noting issuing Buyer and quote number. Request must be received a minimum of three (3) business days prior to the quote deadline via email to purchasing@juneau.gov Any changes to CBJ issued documents will be in the form of an addendum to the quote. Addenda are issued as promptly as is practical to all plan holders. All such addenda shall become part of the quote. INTENT: This quote will result in the immediate purchase and delivery of Two (2) Different Customized Pedestal Chopper Pumps as specified for the City & Borough of Juneau (CBJ), Juneau/Douglas Wastewater Treatment Plant (JDWTP). See the quote Technical Specifications for more details. PRICE & F.O.B. POINT: Total Quote Price must include all related costs, such as design, shipping, or freight, handling and anything else required to allow for the delivery of the pumps to the final destination or FOB Point. NOTE: ALL SHIPPING COSTS MUST BE IMBEDDED INTO THE UNIT PRICE FOR EACH PUMP. The F.O.B. destination is: CBJ Juneau/Douglas Treatment Facility, 1540 Thane Road, Juneau, AK, 99801, ATTN: Collin Sielbach, Senior Wastewater Treatment Plant Mechanic. DELIVERY DATE & QUANTITIES: CBJ understands that this is a customized item and that delivery times are dependent on final design approval. Once the design is approved delivery at the final destination is requested within (45) forty-five calendar days after receipt of order (ARO) confirmation. Date of delivery is a specification for award. The pumps are needed for immediate use delivery deadlines over ninety (90) days may be a reason to deem a quote non-responsive. Indicate on the Bidder's Signature Page, the number of calendar days required for delivery. The City anticipates issuing a purchase order for the quantities listed. Additional quantities may be needed during the contract or renewal periods. The City does not guarantee any minimum or maximum orders. NEW EQUIPMENT, ACCEPTANCE & RETURNS: Bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Supplier's risk and expense. CONFORMS/VARIES: Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page and submit the page with their bid. Bidders will indicate the item and state what effect their variance will have. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. CITY APPROVED EQUIVALENT: When a specific brand/model and the words "or Approved Equivalent" are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the Same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. REFERENCES: If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder's ability to provide a quality product for the City. INSTRUCTION PLATES, PARTS AVAILABILITY & MANUALS: Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. The manufacturer must guarantee parts availability for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. One (1) shop repair manual and OEM Parts Manual in electronic format will be furnished at time of delivery. MANUFACTURING & FABRICATION: Materials used in the fabrication of this equipment must be free of damaging kinks and sharp bends. Forming of materials is to be accomplished by methods that will not cause injury to the material. Shearing, chipping, and cutting is to be neat and accurate. All major bends and corners must be made proficiently, insuring uniformity of size and shape. Bolt holes are to be accurately punched or drilled and must have burrs removed. Washers and lock washers are to be used in accordance with appropriate commercial practice. All nuts, bolts, screws, and other hardware are to be tightened to within manufacturer's specifications and good practice. Rivet holes must be accurately punched or drilled, with burrs removed. Rivets are to be driven with the appropriate tools and will completely fill the holes. Heads, when not countersunk or flattened, must be of approved shape and uniform size for the diameter of the rivet. The procedures and standards used must conform to nationally recognized codes and standards. The surfaces to be welded are to be free of rust scale, paint, grease, or other foreign matter. All castings to be sound and free from patching, warping or any defect which might reduce reliability or performance. Where appropriate, a means to provide lubrication will be provided. Pivot points and pins are to be sealed wherever practical and appropriate. REVIEW OF GENERAL TERMS & CONDITIONS: Attached to this solicitation are documents required for this project (ATTACHMENTS A). Suppliers should carefully review all attachments. Awarded Supplier is expected to comply with these requirements. PRE-AWARD: Prior to final award the Supplier must provide CBJ with a detailed design drawing for the pumps to be built. The CBJ User Dept. will review the designs and specifications and provide acceptance for the pumps to be built. Design of the pumps must be included in the quote price provided. AWARD: Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. Note: Date of delivery is a specification for award. The pumps are needed for immediate use so extremely long delivery dates may be a reason to deem a quote non-responsive. In the event the primary Supplier cannot meet their obligation, the City will contract with the next available Supplier and will hold the original Supplier responsible for any incidental and consequential damages incurred. TECHNICAL SPECIFICATIONS: The CBJ Public Works/Engineering Department, Wastewater Division is seeking competitive quotes to supply two (2) separate and different, customized pedestal chopper pumps to be used at the Juneau/Douglas Treatment Facility. To allow for competition and to achieve the best pricing, the CBJ is allowing other Brands and or Models to be supplied as approved equivalents but they must meet or exceed all specifications listed below for the brand and model supplied as the preferred equipment. Suppliers who are providing an equivalent must supply a cut-sheet and product literature, etc. that fully and completely identifies how their equipment meets or exceeds the required technical specifications. NOTE: The CBJ has the sole and exclusive right to judge and determine the operational feasibility of any proposed equivalent equipment. The Project Manager has indicated the following Vaugh Pumps (detailed below) will meet the operational demands to successfully achieve the functioning requirements for the wastewater treatment plant. ******************************************************************* PUMP ONE (1): VAUGHAN PE4K6CS-070 Vertical Pedestal Chopper Pump 3'O or CBJ Approved Equivalent Vertical Pedestal Chopper Pump. Brand: Vaughn - May submit other brands Description: Vertical Pedestal Chopper Pump - Must be a vertical chopper pump Model: PE4K6CS-070 (With 3 O'clock Discharge Orientation) -May submit other model/brands, but any submitted 'equal' Must have 3 O'clock Discharge Orientation Casing/Backplate: Cast Ductile Iron w/ 4" ANSI Class 125 Discharge Flange- Must be Same or Better; explain if better. Impeller, Cutter Bar, Cutter Nut, Upper Cutter: CAST STEEL, RC60 - any submitted 'equal' Must be Same or Better; explain if better. Shaft: Heat Treated Steel - Must be Same or Better; explain if better. Bearings: Oil Bath Lubricated 100,000 L-10 - Must be Same or Better; explain if better. Bearing Housing: Cast Ductile Iron: Must be Same or Better; explain if better. Flushless Mechanical Seal: SIC/SIC, SS Sleeve, SS Housing, Cartridge Type: Must be Same or Better; explain if better. Elastomers: Buna N: Must be Same or Better; explain if better. Custom Pedestal Base w/Inlet Flange: 6", 90 Steel Elbow w/Cleanout,Drain & ANSI Class 150 Inlet Flange Pedestal Mounted on Fabricated Steel Base Plate: Must be Same or Better; explain if better. Coupling: Elastomeric Type by TB Woods: Must be Same or Better; explain if better. Motor Mount: Fabricated Steel, Piloted For Self-Aligning Mounting of C-Face Flange Mounted Motor: Must be Same or Better; explain if better. Premium Pump Finish: 30 MDFT TNEMEC Per-ma-Sheild PL Series 431 Epoxy: Must be Same or Better; explain if better. 3 O'clock Discharge:Must be Same or Better; explain if better. Pump Performance: 275 GPM @ 10' TDH: Must be Same or Better; explain if better. Drive: 5HP 1170RPM 230-460/3/60 1.15SF C-Face Motor: Must be Same or Better; explain if better. ******************************************************************* PUMP TWO (2): VAUGHAN PE4K6CS-070 Vertical Pedestal Chopper Pump 9'O or CBJ Approved Equivalent Vertical Pedestal Chopper Pump. Brand: Vaughn - May submit other brands Description: Vertical Pedestal Chopper Pump - Must be a vertical chopper pump Model: PE4K6CS-070 (With 9 O'clock Discharge Orientation) -May submit other model/brands, but any submitted 'equal' Must have 9 O'clock Discharge Orientation Casing/Backplate: Cast Ductile Iron w/ 4" ANSI Class 125 Discharge Flange- Must be Same or Better; explain if better. Impeller, Cutter Bar, Cutter Nut, Upper Cutter: CAST STEEL, RC60 - any submitted 'equal' Must be Same or Better; explain if better. Shaft: Heat Treated Steel - Must be Same or Better; explain if better. Bearings: Oil Bath Lubricated 100,000 L-10 - Must be Same or Better; explain if better. Bearing Housing: Cast Ductile Iron: Must be Same or Better; explain if better. Flushless Mechanical Seal: SIC/SIC, SS Sleeve, SS Housing, Cartridge Type: Must be Same or Better; explain if better. Elastomers: Buna N: Must be Same or Better; explain if better. Custom Pedestal Base w/Inlet Flange: 6", 90 Steel Elbow w/Cleanout,Drain & ANSI Class 150 Inlet Flange Pedestal Mounted on Fabricated Steel Base Plate: Must be Same or Better; explain if better. Coupling: Elastomeric Type by TB Woods: Must be Same or Better; explain if better. Motor Mount: Fabricated Steel, Piloted For Self-Aligning Mounting of C-Face Flange Mounted Motor: Must be Same or Better; explain if better. Premium Pump Finish: 30 MDFT TNEMEC Perma-Sheild PL Series 431 Epoxy: Must be Same or Better; explain if better. 9 O'clock Discharge: Must be Same or Better; explain if better. Pump Performance: 275 GPM @ 10' TDH: Must be Same or Better; explain if better. Drive: 5HP 1170RPM 230-460/3/60 1.15SF C-Face Motor: Must be Same or Better; explain if better. Schematics/Drawings: Attached to this quote document is Exhibit A which contains schematics and drawings that Suppliers will find useful when preparing their quotes.