Renovation of a municipal facility in Sumner, Washington. Completed plans call for the renovation of a municipal facility.

Description of Work This contract provides for the installation of a turn-key photovoltaics (PV) Solar Panel Project on the City of Sumner's City Hall Building. This project involves the installation of a 70-kW DC solar panel system. The contractor will be responsible for developing detailed design and engineering plans, specifying solar panels, inverters, mounting structures, and necessary electrical components, adhering to state and local building codes and regulations. The current roof of City Hall is a composition shingle roof that was installed June 2023. The building will be occupied at all times during construction. The work is further described in Exhibit A with this Request for Bids. Interested contractors must provide three (3) examples of similar solar power systems designed for and installed on structures similar to Sumner City Hall, that they have completed in the last five (5) years. Please provide reference information and a brief description for the three projects. With these examples, please demonstrate your understanding of installing similar materials listed in the bid packet proposal. All work, equipment and materials shall conform to the 2024 Washington State Standard Specifications, 2018 IBC Chapter 15, and the City of Sumner Development Specifications and Standards. The City Hall Solar Panel Project is supported with funding from Washington's Climate Commitment Act. The CCA supports Washington's climate action efforts by putting cap-and- invest dollars to work reducing climate pollution, creating jobs, and improving public health. Prevailing Wages This project is subject to all provisions of RCW 39.12. A copy of the applicable prevailing wage schedule will be furnished upon request or can be obtained at Labor and Industries website at http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates . No payment shall be issued until the City receives a "Statement of Intent to Pay Prevailing Wages" form, approved by the State Department of Labor and Industries from the Contractor and every Subcontractor performing work on the site. No release of retainage will be made until 45 days after the City receives an "Affidavit of Wages Paid" from all contractors performing work on the site; receipt of releases from the Department of Revenue, Department of Labor & Industries, and the Employment Security Department; and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. Industrial Insurance (Workers Comp) All Contractors and Subcontractors are required to pay industrial insurance for all employees involved in the performance of the work described herein. Failure to pay will be a breach and justify a demand on the contract bond. This obligation survives final acceptance. Industrial Insurance rates may be found on the web at http://www.lni.wa.gov/ClaimsIns/Insurance/RatesRisk/default.asp. Insurance Contractor shall procure and keep in force during the term of this contract Commercial General Liability insurance on an occurrence basis in an amount not less than $2,000,000 per occurrence and at least $2,000,000 in the annual aggregate, including but not limited to premises/operations (including off-site operations), blanket contractual liability and broad form property damage. Prior to the Contractor performing any work under this contract, Contractor shall provide the City with a Certificate of Insurance evidencing the insurance required and, by endorsement to Contractor's liability policy(ies), naming the City of Sumner, its officers, employees and agents as Additional Insureds. The Contractor agrees to repair and replace all property of the City and all property of others damaged by itself, its employees, and subcontractors, and agents during the course of the construction. It is understood that the whole of the work under this contract is to be done at the Contractor's risk and that the Contractor has familiarized itself with the conditions of building type and material, including height, excavation, backfill, materials, climatic conditions, and other contingencies likely to affect the work and has made its bid accordingly and that Contractor is to assume the responsibility and risk of all loss or damage to materials or work which may arise from any cause whatsoever prior to completion. City of Sumner Business License A current City of Sumner Business License is required from the Contractor and all Subcontractors prior to performing work in the City of Sumner. You may obtain an application by visiting our website at: http://sumnerwa.gov/living/business/license/ Bid Award The contract for this project will be awarded to the lowest responsible bidder based on the quoted price; the bidder's ability, capacity and skill to perform the required work within the specified time; the quality of the bidder's performance of previous contracts or services; and the bidder's compliance with laws relating to the contracts or services. The City of Sumner shall issue a contract to the successful bidder. Work may proceed when the following conditions have been met: The contract has been fully executed by both parties A Certificate of Insurance together with a CG2010 endorsement of equivalent has been found acceptable by the City Attorney A Contract Bond has been executed A Statement of Intent to Pay Prevailing Wages, approved by the State Department of Labor and Industries has been received from the Contractor and each Subcontractor actively working on the project. A City of Sumner Business License has been submitted by the contractor and each subcontractor conducting work within the City limits. The City of Sumner reserves the right to reject any or all bids, waive technicalities or irregularities and to accept any bid if such action is believed to be in the best interest of the City. Retainage Pursuant to RCW 60.28, a sum of five percent (5%) of the monies earned by the Contractor will be retained. No release of retainage will be made until 45 days after the City receives an "Affidavit of Wages Paid" from all contractors performing work on the site; receipt of releases from the Department of Revenue, Department of Labor & Industries, and the Employment Security Department; and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. Performance & Payment Bond Pursuant to RCW 39.08.010, Payment and Performance Bond shall be required for this project. If the project is under $150,000, the contractor may submit a letter on the contractor's letterhead stating the contractor is electing to have 10% withheld in lieu of a Payment and Performance Bond (See the attached Contract Sample under XV BOND). Payment Schedule Payment shall be made according to the payment schedule contained in Exhibit A-Bid Item Description. Time of Completion Work shall start ten (10) calendar days after execution of the contract and the issuance of a Notice to Proceed. The work shall be substantially completed within sixty (60) working days from the effective start date provided in the Notice to Proceed. Contact Person Drew McCarty, Engineering Specialist at drewm@sumnerwa.gov Engineer's Estimate The engineer's estimate range is $190,000 to $230,000 *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.