This is a service / maintenance or supply contract in Davie, Florida. Contact the soliciting agency for additional information.

The Town is seeking monthly lake fountain maintenance services for five (5) fountains at three (3) lakes. The informal quoting process is used when the Town estimates the total bid amount not to exceed F.S. 287.017(2), as amended. Background The Town of Davie is home to nearly 107,000 residents who live across a lush 35 square miles within central Broward. The Town's rural atmosphere, western-themed district, and sprawling educational complex foster an environment that separates Davie from all other municipalities in Broward County. Our green open spaces, numerous parks, over 165 miles of trail system, and the opportunity to live an equestrian lifestyle are amenities you can't find in today's growing South Florida. Additional pre bid meeting note: The sign in sheet will be available up until the commencement of the pre-proposal conference. Proposers are required to sign in PRIOR to the start of the conference. No one will be permitted to sign in after the meeting starts. Failure to do so will deem the proposer absent to the pre-proposal conference and ineligible to respond to this solicitation. Questions regarding this solicitation shall be submitted in the project Q&A section no later than 5:00 pm on Thursday, October 10, 2024. The Town is seeking monthly lake fountain maintenance services for five (5) fountains at three (3) lakes. One (1) fountain is located at Veteran's Park: 5750 SW 39th Street Davie, FL 33314. Aqua Control Fountain - 7.5HP 230V 1-Phase Motor (Installed in 2014) Six (6) - 30-watt non-programmable LED lights Two (2) white, two (2) red, and two (2) blue Three (3) fountains are located at Sunny Lake Park: 5300 Griffin Road Davie, FL 33314. Aqua Master Fountains - 5HP 240V 3-Phase Motors (Installed in 2015) Twelve (12) - 40-watt RGBW programmable LED lights One (1) fountain is located at Fire Station 104: 4491 Oakes Rd, Davie, FL 33314. Aqua Master Fountain - 3HP 240V 3-Phase Motor (Installed in 2022) The informal quoting process is used when the Town estimates the total bid amount not to exceed F.S. 287.017(2), as amended. 5.3. CONTRACTOR'S RESPONSIBILITIES The contractor shall have the ability to perform the work. Specifically, the contractor shall know how to properly clean filters, repair LED lighting, and adjust, repair, and install the fountain controls when needed. It is incumbent upon the contractor to visit the site location and assume all risks as to the character and nature of the work and the labor and material required to complete the work. Contractor is responsible for observing the location, to have a comprehensive understanding of site location conditions, prior to bidding. The locations are in an open area and median that is accessible to the public. 5.4. PAYMENT AND MATERIAL MARK UP The contractor shall complete the Quote Form for monthly filter cleaning item #1 and LED light inspections item #2. The contractor shall provide unit pricing to supply and replace LED lights as needed item #3. The contractor shall provide additional service pricing based on hourly rate per employee/person for as needed repairs item #4, (example of repairs includes but are not limited to lenses and controller repairs. Payment for work shall be authorized upon completion of all work specified in "Scope of Services" of this specification. Employees' hourly rates will not increase during the scope of the contract for any lenses and controller repairs. No overtime rates will be paid. Packing slips, ship tickets, and quotations do not serve as materials invoices/receipts. Invoices will be subject to verification and approval by the Public Works Department. Authorized invoices, at a minimum, shall include the following information: Materials Invoices/Receipts for all purchased materials from supplier Number of employees that worked Number of hours worked by each employee Title(s) of the employee(s) Hourly rate times the number of hours worked Invoice Number Date of Service Contract Number Purchase Order Number The Town will provide payment pursuant to the Florida Prompt Payment Act. The contractor shall submit all invoices to PWInvoice@davie-fl.gov and cc the project manager for payment processing.