Renovation of a mixed-use development in Annapolis, Maryland. Completed plans call for the renovation of a educational facility.

NOTE: If the Central Office Building (address above) is closed due to inclement weather, bids shall be due on the next business day that the building is open. The bid opening time remains the same regardless of the opening day. Call 410- 222-5000 to determine if the building is closed. ALSO NOTE: The closing of schools does not always constitute the closing of the Central Office Building. Minority and Small Business Enterprises and Veteran-Owned Businesses are encouraged to respond to this RFB. This bid must be signed by a bidder authorized to make a binding commitment for the firm submitting the bid. By submitting a bid in response to this RFB, the bidder selected for award agrees that it shall comply with all federal, State, and local laws, and AACPS policies and regulations applicable to its activities under the resulting contract. Any bidder selected for an award, including businesses outside of the State, must comply with registration/verification requirements of the Maryland Department of Assessments and Taxation. Your signature on this page provides AACPS with your acknowledgment and acceptance of the terms and conditions contained in the Request for Bids. When this page is executed by an authorized officer of Anne Arundel County Public Schools, these specifications, terms and general conditions, and price bid shall become a legally binding contract between the successful bidder and AACPS. Questions to AACPS Buyer No later than Wednesday, October 16, 2024, at 2:00 pm Eastern Time Questions received after this date will be answered only if time permits. Bidders are responsible for reviewing and understanding this solicitation. To that end, prospective bidders may submit questions to the AACPS Buyer named above. Questions must be in writing and submitted via hard copy or email. See Attachment B. The Buyer will distribute a written summary of responses to timely-received questions to all prospective bidders known to have received a copy of this RFB. A Bidder who has received this document should immediately visit the AACPS website (http://bids.aacps.org/) and register as a plan holder for this Bid. This will ensure that the bidder is notified of any addenda, additional materials, or other communications related to this RFB. Oral communications are not binding. AACPS INFORMATION Anne Arundel County Public Schools is the 4th largest school district in Maryland. AACPS serves approximately 85,000 students and comprises 129 schools covering more than 400 square miles. There are 81 elementary schools, 19 middle schools, 14 high schools, and several specialty education centers across the district, in addition to several office locations. Additional information on AACPS can be found on our website/ BID SUBMISSION INSTRUCTIONS Bids may be submitted electronically. Electronic bid submissions must be done through the AACPS website. When submitting an electronic bid, go to website then click Vendors & Contractors/Bid Information/Current Bid Information/Bid Submissions (in red). The Technical Offer submission and Price Bid submission must be labeled correctly and submitted separately. The time of receipt is the time the electronic submittal is RECEIVED by Anne Arundel County Public Schools - NOT the time you begin the upload. Please allow additional time for your submission to be fully uploaded. AACPS is not responsible for technical failures that result in a late submission. The bid must be combined into one PDF file. Do not upload each document separately. Bidders who wish to mail in or drop off their bid shall submit one (1) original and four (4) paper copies, including all attachments, plus one electronic copy on a flash drive of the Technical Offer on or before the bid due date and time specified on the title page. Bidders shall also submit one paper copy and one electronic copy on a flash drive of the Price Bid. The Technical Offer submission and Price Bid submission must be labeled correctly and submitted separately. Bids sent for next-day delivery via USPS are delivered to the nearest post office - not the AACPS Central Office. AACPS then retrieves deliveries from the Post Office the next day. Bidders using this USPS shipment method should allow at least one extra business day for delivery to the Central Office. Bidders are responsible for properly labeling their bid envelope with the company name, address, bid number, due date, and Technical Offer or Price Bid. AACPS is not responsible for a bid that may be inadvertently opened before the bid due date unless it is submitted with proper labeling. E-mailed bids will not be accepted. Bidders may not submit an electronic bid AND a paper bid for the same solicitation. Similarly, bidders may not submit an electronic bid twice on the AACPS online system for the same solicitation. If that happens, a bidder may request to withdraw one of the bids in writing ONLY IF THE TIME FOR BID SUBMISSION HAS NOT LAPSED. If the time for bid submission has lapsed and the bidder has not made a written request to withdraw one of the bids, AACPS will reject the second bid submitted, regardless of how it is submitted. Any bids received after the date and time specified are considered late and will be rejected on that basis. It is the sole responsibility of the bidder to ensure that their bid is submitted on or before the bid due date and time specified in the solicitation. Late bids will be refused, returned unopened, or destroyed at the bidder's request. MULTI-STEP COMPETITIVE SEALED BID PROCESS Bidders shall submit all requirements as set forth in the RFB. For Step One, bidders shall submit the Technical Offer as stated in Item 4 above. The Director of Purchasing or designee shall initially review each submission for responsiveness. Submissions of offerors determined to be not responsive, or offerors determined to be not responsible shall be rejected on that basis. A selection committee (Committee) appointed by the Director of Planning, Design and Construction and approved by the Purchasing Office shall evaluate all Technical Offers that have been determined to be responsive from a responsible bidder, in accordance with the evaluation criteria specifically set forth in this RFB. Technical Offers shall be evaluated and determined by the Committee to be "acceptable" or "unacceptable." For Step Two, all offerors whose Technical Offer has been determined by the Committee as "acceptable" shall have its sealed Price Bid opened and evaluated for award. All other Price Bids shall remain unopened or destroyed at the bidder's request. Recommendation for award will be made to the technically-acceptable offeror submitting the lowest price bid and representing the best value to Anne Arundel County Public Schools in accordance with Sect. 5-112 of the Education Article, Maryland Annotated Code. All unsuccessful bidders in Steps One and Two of the process will be timely notified. SITE INSPECTION Contractors shall be responsible for examining all locations and surroundings in which the service is to be performed, thoroughly acquainting themselves with the details of the work and all conditions and obstacles, if any, which may be encountered in the performance and completion of the work. If any provision of these specifications is found by the bidder to be inconsistent with or contrary to any existing rule, regulation, law or ordinance, the bidder shall report such to the Director of Purchasing. Failure to visit each site shall not relieve any bidder from properly determining the size and scope of work. No consideration will be given to awarded contractors for failing to visit each site. Inspections may be arranged by calling each school, Monday through Friday between 8 AM and 3 PM, except AACPS recognized holidays, to make an appointment and identify the employee(s) that will be visiting the site. When Contractor's employee(s) arrive on site, they will be required to produce a copy of the bid advertisement or bidding documents along with their photo identification. Where scanning equipment is located, their identification will be scanned to ensure compliance with the Sex Offender Notification section of this RFB. If the Contractor's representative cannot produce this required documentation, or the scan identifies the employee(s) as a registered offender, the school will not allow Contractor's employee(s) on site for any reason. This will not justify an extension of the bid due date. REJECTION/CANCELLATION OF RFB This solicitation is subject to cancellation when determined by the Director of Purchasing to be in the best interest of AACPS. AACPS may reject any or all bids when determined by the Director of Purchasing to be in the best interest of AACPS. Additionally, to ensure fair competition and to permit a determination of the lowest responsive bid from a responsible bidder, AACPS may reject bids that include omissions, alterations of form, or that are conditional or irregular in any respect, or reject non-responsible bidders that show a risk of default. PRICE GUARANTEE In order to give AACPS time to award the contract, the bidder warrants that the bid price shall be effective for a period of not less than 120 days from the date bids are due. NOTE: For the successful bidder, prices shall remain firm over the duration of the contract. EXCEPTIONS If a bidder takes any exceptions to the terms and conditions of the RFB, a bidder shall notify AACPS in writing not later than ten calendar days (Saturdays and Sundays included) before bids are due. Failure to take exceptions within the timelines indicated shall be construed by AACPS as full acceptance of the stated terms and conditions. REQUIRED DOCUMENTS The required documents for this solicitation shall include the signed, original, unaltered solicitation documents including any addenda issued by AACPS, financial statement, completed Qualifications Affidavit, completed Bid Work Sheet (submitted separately from the technical bid), and any other additional documents requested. Failure to do so may result in the rejection of the bid. FINANCIAL DOCUMENTS Acceptable documents for compliance with the Financial Statement requirement above include bidder's: A. Latest Balance Sheet and Income Statement prepared by an independent accounting firm; B. Annual Report; C. Dun & Bradstreet complete Business Report; or D. Other financial documents determined to be acceptable by the Director of Purchasing. BID WITHDRAWAL No bid can be withdrawn after it is submitted to AACPS unless the bidder makes a written request to the buyer, before the bid due date, or if the bidder provides clear and convincing evidence that a mistake in the bid calculation has been made and only then with the approval of the AACPS Director of Purchasing. COST OF BIDDING AACPS does not accept responsibility for any expenses incurred in the bid preparation and presentation requirements, if any. Such expenses are the sole responsibility of the bidder.