This is a service / maintenance or supply contract in Bonner Springs, Kansas. Contact the soliciting agency for additional information.

The City of Bonner Springs, Kansas is seeking a qualified firm that will provide a level of excellence in the performance of all residential solid waste and recycling services that meets the values and requirements specified herein. The City of Bonner Springs is located on the western edge of Wyandotte County. The current population of Bonner Springs is approximately 8,000 with about 2,400 residential units currently serviced by the solid waste contract. The City is currently part of the Unified Government of Wyandotte County contract and is charged a fee based on a charge-per-household formula. The City then charges residents for the service every month. Solid waste rates charged to residents are set by ordinance adopted annually by the Bonner Springs City Council. Scope of Work The City of Bonner Springs desires to enter into an exclusive contract with a qualified firm to provide solid waste collection and disposal, single stream curbside recycling, landscape waste collection, and bulky item pick-up to all residential housing units. Weekly solid waste collection shall serve as the base level of service provided to all housing units with other services provided in RFP responses as add alternate items. The current service includes unlimited weekly trash recovery as well as unlimited weekly, single-stream recycling recovery. Current service also includes weekly curbside bulky items and yard waste, as well as, up to ten tires per year, per residence. Bonner Springs residents are also afforded free yard waste drop-off Wyandotte County Recycling & Yard Waste Center. Solid waste must be placed in plastic bags or containers weighing less the 50 pounds. and recycling materials must be placed in containers marked "Recycling". Single-stream curbside recycling service current accepts the following items: o Plastic bottles and containers o Food and beverages cans o Paper (including magazines, catalogs, telephone directories, junk mail, office paper, and newspapers) o Flattened cardboard and paperboard Special services for people with disabilities are provided by request from households and with the necessary documentation requested by the contractor. New and/or Modified Services The City will continue all current solid waste services and will consider modifications to the recycling, large/bulky item, and yard waste services. The contractor must provide single stream recycling service, though frequency and container options may be altered from the current service. Regular communication and prompt response are expected. Failure to recover the contracted materials shall be reported by the City to a designated point of contact and shall be corrected prior to the next regular collection day. New households shall be furnished with the necessary containers within five (5) business days. Incidents involving litter due to unsealed transport shall be corrected within five (5) business days of notification by the City. All records maintained by the contractor related to Bonner Springs households (including but not limited containers reported as "not out", customer interactions, missed and recovered pick-ups, etc.) shall be available to the City by request. Documentation of the following items shall be maintained and delivered to the City at least quarterly or upon request in order to support the Wyandotte County Solid Waste Plan: o Amounts of solid waste, brush, and bulky materials (by tons) delivered to the disposal facility o Complaints and or requests made by the City and/or solid waste customers Licenses, Personnel, and Equipment The selected contractor shall obtain and maintain an active Bonner Springs business license throughout the duration of the contract period. All personnel shall be appropriately licensed with valid permits to operate vehicles throughout their employment with the vendor. They are expected to be courteous when dealing with residents. They shall be appropriately trained and equipped and shall operate their vehicles in a safe and responsible manner in compliance with the laws and ordinances of the City of Bonner Springs. Drivers are expected to stay within the street and within curb lines. Any incident of a vehicle driving over a curb, damaging property, and/or causing damage to city streets or rights-of-way will result in charges for damage repair being assessed to the vendor. This may include short-payments to the regular bills paid by the city. The contractor will supply a point of contact within their company for direct assistance related to customer complaints, special requests, route questions, etc. This liaison will serve as the primary point of contact for designated City personnel. A contact will also be provided for complaints or emergency notices that occur after normal business hours. All refuse and waste shall be collected and transported in a watertight vehicle or container and shall be fully enclosed or securely covered per statutory requirements. All vehicles must be maintained in a safe, clean, and sanitary condition and shall be so constructed and maintained and operated as to prevent spillage of solid waste. The vehicles and other equipment shall be clearly identified with the name of the company. If automated wheeled carts for solid waste and/or recycling service are required, maintenance and/or replacement of carts will be the responsibility of the contractor. Should a cart be damaged or otherwise need repair, the contractor shall make the needed corrections no later than the time of the next regular pick-up. At the conclusion of the contract period, the contractor will be required to remove all carts and containers from the premises of all serviced addresses at no charge to the City or customers. Base Service Level: Weekly Curbside Solid Waste The contractor will provide recovery of residential solid waste to all serviced addresses once per week. Each address will receive this service the same day each week. Solid waste (and any other additional agreed upon service) collection shall not begin before 7:00 a.m. nor extend beyond 7:00 p.m. unless specifically authorized by the city. Should a regular collection day fall on a recognized holiday, the recovery cycle will be delayed one day for all routes. When inclement weather (including but not limited to snow/ice events, extreme heat, etc.) prevent recovery on the designated day, the contractor shall notify the city and collect on the following day or as soon thereafter as is practical. Residents and households are required to place containers at the curb prior to 7:00 a.m. the morning of their regular recovery date. Should parked vehicles, or other conditions, interfere with regular service, the driver shall log this interference. All containers must be replaced neatly to the location where they were picked up. Residents may also request that the driver retrieve solid waste containers from a different location near the household due to disability that prevents the resident from moving the trash to the curb on their own. This request shall be made in advance to the contractor. If automated wheeled carts for solid waste and/or recycling service are required, the contractor shall provide overage stickers/markers/ties that can be purchased by residents at City Hall. The overage marker will include the name of the service provider and be designed in such a way that can be easily identified by the driver. Solid waste must be removed and disposed of at an appropriately licensed disposal site. All vehicles will be weighed and the aggregated results reported quarterly to the City, or as requested within the timeframes noted previously. Within 30-days prior to service start, the contractor shall prepare and deliver to all customers within the solid waste collection service area a hard-copy brochure/door hanger/mailer containing the following information: o The name of the service provider o Toll-free telephone number for customer service concerns and requests o Web page address and customer service e-mail o Collection days and hours o Holidays observed by the service provider and alternative collection days o Inclement weather policy and alternative collection days o Information on any other additional services agreed upon by the City and contractor Route Development and House Counts Within 60-days prior to the start date of the contract, the contractor must submit to the City all route designations, days of collection, and other pertinent plans. Every effort should be made to keep collection schedule as they currently exist. Current regular pickups occur every Tuesday unless it falls on a previously designated holiday. All such routes and plans must be expressly approved by the City. Requests for route changes, including days of collection, may be made to the City one time per year. Approval of such requests are at the sole discretion of the City. Within 60-days prior to the start date of the contract, the contractor must provide a house count for which to base monthly City charges. Similarly, the City will provide its own house count during this period. Both parties shall verify the house count prior to the initial billing under this agreement. Either party may propose a prospective adjustment to the house count at any time during the term of this agreement upon reasonable notice to the other party, which adjustment shall be investigated jointly by the parties to establish a new house count to apply thereafter. Should the number of residential units serviced under this agreement substantially increase as a result of residential growth during any single calendar year, the contractor and the City will agree to revisit the residential rates in order to determine if the increase in residents merits an adjustment to the residential rates due to operational and routing efficiencies attributable to the increase in City population. Any resulting adjustment to the rates must be agreed upon by both parties as a written addendum to the contracted agreement. Contract Award, Term, and Extension The successful contractor must agree to sign the Bonner Springs Solid Waste and Recycling Service Agreement after it has been reviewed by the City's legal counsel. The agreement will include terms standard in City contracts including but not limited to, cash basis and budget law, indemnity, insurance, equal employment opportunity, and the requirement that the successful bidder provide an annual performance bond in the amount of the annual fee specified under the agreement. The term of the initial contract shall be five (5) years, with a City option to extend for up to 1-year at the end of the initial term or any renewal term of this agreement for the purpose of implementing a new agreement for the provision of solid waste services. No cost increases will be allowed during the first year of the contract. Each year thereafter, 90- days prior to the contract anniversary date, the contractor may request an annual adjustment in the collection unit prices as set forth in the bid response. Annual increases will be considered at a not-to-exceed percentage increase which the contractor will submit as part of this bid response. Requests for increases may include factors affecting cost such as fuel or other essential components of the cost of direct service delivery. The City is not liable for any cost incurred in response to this solicitation. Selection Criteria The Bonner Springs City Council will make the award from this solicitation. The award resulting from this solicitation will be made to the contractor that submits a complete response that, in the opinion of the City Council with the recommendation of the City's professional staff, best serves the overall interests of the City. Awards will not be based on cost alone. Submissions shall include a complete set of bid documents as outlined in this section.