This is a service / maintenance or supply contract in Running Springs, California. Contact the soliciting agency for additional information.

The Department of California Highway Patrol (CHP) is soliciting bids from firms that are able to provide Snow and Ice Removal Services. Contractor agrees to provide to the Department of California Highway Patrol (CHP) Alturas Area office, the services described herein: furnish supplies, materials, tools, equipment, shoveling, snow hauling, de-icing and ice control and sidewalk clearing, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to provide Snow and Ice Removal services in accordance with the terms set forth in this Agreement. A. License Requirement: Local city or county business license as well as a valid Class B California Driver's License. The services shall be performed at: CHP Arrowhead Area Office 31230 Highway 18 Running Springs, CA 92382 The services shall be provided during: A. Service shall be furnished seven (7) days a week during snowy/icy weather. Most plowing and hauling will be performed during early a.m. hours. B. Sidewalks and typical path of travel must be kept free of snow and ice during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state holidays. C. Contractor shall be available to the CHP on-site contact person twenty-four (24) hours a day, seven (7) days a week, in the event of an emergency. D. Contractor shall check in with the CHP on-site contact and sign in on the vendor log which will be provided by the CHP on-site contact. Contractor shall sign out prior to leaving the site. Failure to do so may be cause for disputing invoices for services. Agreement Term The term of the resulting agreement is anticipated to be effective from February 1, 2025 through January 31, 2028. The agreement term may change if CHP makes an award earlier than expected or if CHP cannot execute the agreement in a timely manner due to unforeseen delays. CHP reserves the right to extend the term of the resulting agreement as necessary to complete or continue the services. Agreement extensions are subject to satisfactory performance, funding availability, and possibly approval by Department of General Services (DGS). The resulting agreement will be of no force or effect until it is signed by both parties and approved by DGS, if required. Bidder is hereby advised not to commence performance until all approvals have been obtained. If performance commences before all approvals are obtained, said services may be considered to have been volunteered. Question Deadline 12/04/2024 at 10:00 AM PT Bidders shall immediately notify CHP if clarification is needed regarding the services sought or questions arise about the IFB and/or its accompanying materials, instructions, or requirements. Bidders shall submit questions via email to Mr. Joshua Wickland at joshua.wickland@chp.ca.gov. Following the question submission deadline, the CHP will post a summary response of the questions and answers to be viewed electronically. Bidders may email Joshua Wickland, Contract Analyst at joshua.wickland@chp.ca.gov to request bid results. CHP rights In addition to the rights discussed elsewhere in this IFB, CHP reserves the following rights. a. IFB corrections 1) CHP reserves the right to do any of the following up to the bid submission deadline: a) Modify any date or deadline appearing in this IFB or the IFB Time Schedule. b) Issue clarification notices, addenda, alternate IFB instructions, forms, etc. c) Waive any IFB requirement or instruction for all bidders if CHP deems said requirement or instruction unnecessary, erroneous or unreasonable. d) Allow bidders to submit questions about any IFB change, correction or addenda. If CHP allows such questions, specific instructions will appear in the cover letter accompanying the document. 2) If applicable, CHP will mail, email, or fax written clarification notices or addenda to all persons/firms receiving this IFB. Exceptions may occur, when CHP decides, just before or on the bid due date, to extend the submission deadline. If this occurs, CHP may notify potential bidders of the extension by fax, email, or by telephone. CHP will follow-up any verbal notice in writing by fax or mail. b. Collecting information from bidders 1) If deemed necessary by CHP, CHP may request a bidder to submit additional documentation following the bid opening and/or evaluation. CHP will advise the bidders orally, via email, or in writing of the documentation that is required and the timeline for submitting the documentation. CHP will follow-up oral instructions in writing by fax, email, or mail. Failure to submit the required documentation by the date and time indicated may cause CHP to deem a bid non-responsive. 2) At its sole discretion, CHP reserves the right to collect, by mail, email, fax or other method, the following omitted and/or additional information. a) Signed copies of any form submitted without a signature. b) Data or documentation omitted from any submitted IFB attachment/form. c) Information/material needed to clarify or confirm certifications or claims made by a bidder. c. Immaterial bid defects 1) CHP may waive any immaterial defect in any bid package and allow the bidder to remedy those defects. CHP reserves the right to use its best judgment to determine what constitutes an immaterial deviation or defect. 2) CHP's waiver of an immaterial defect in a bid package shall in no way modify this IFB or excuse a bidder from full compliance with all bid requirements. d. Correction of clerical or mathematical errors 1) At its sole discretion, CHP reserves the right to overlook, correct or require a bidder to remedy any obvious clerical or mathematical errors on a bid form. 2) If the correction of an error results in an increase or decrease in the total price, CHP shall give the bidder the option to accept the corrected price or withdraw their bid. 3) Bidders may be required to initial corrections to costs and figures on the Bid Form if the correction results in an alteration of the cost(s) offered. 4) If a mathematical error occurs in a total or extended price and a unit price is present, CHP will use the unit price to settle the discrepancy. e. Right to remedy errors CHP reserves the right to remedy errors caused by: 1) CHP office equipment malfunctions or negligence by agency staff. 2) Natural disasters (i.e., floods, fires, earthquakes, etc.). f. No agreement award or IFB cancellation The issuance of this IFB does not constitute a commitment by CHP to award an agreement. CHP reserves the right to reject all bids and to cancel this IFB if it is in the best interest of CHP to do so. g. Agreement amendments after award As provided in the Public Contract Code governing contracts (agreements) awarded by competitive bid, CHP reserves the right to amend the agreement after CHP makes an agreement award.