This is a service / maintenance or supply contract in Coos Bay, Oregon. Contact the soliciting agency for additional information.

The Port is soliciting quotes from qualified contractors to perform work on three (3) different segments of the Coos Bay Rail Line for On-Call Track Repairs. The three different segments of the Rail Line for which quotes are requested are: MP 652 to MP 687; MP 687 to MP 725; and MP 725 to MP 770. The Port maintains 120 miles within the scope of this RFQ. The railway is an American standard 4'8" width steel rail and wooden tie construction. Access to the rail line will be controlled by the Port and will be made available to all successful quoters. Questions concerning this request for quote should be emailed to Rick Adamek at radamek@portofcoosbay.com in the form of a Request for Information (RFI). Questions pertaining to the request for quote will not be taken after 5:00 pm Pacific Time on Thursday, November 14, 2024. The Port maintains 120 miles within the scope of this RFQ. The railway is an American standard 4'8" width steel rail and wooden tie construction. Access to the rail line will be controlled by the Port and will be made available to all successful quoters. The Port intends to award three different Contracts for On-Call Track Repair work as work is needed on any specific segment of rail line. The Port is soliciting quotes from contractors on a Unit Pricing basis, as specified herein. Specific work to be performed pursuant to any contract shall be assigned to the successful contractor on a Task Order basis. Each contract shall not exceed a maximum value of $150,000.00 dollars. The Port may order work to be performed under one or more of the contracts awarded to the successful Contractor(s) on a Task Order basis and the work period for each Task Order shall not exceed 364 days. The Port may award a contract for On-Call Track Repair work to one, two or three separate contractors or may award any combination of contracts, from one to all three contracts, to a single contractor. The responding Contractor who submits the lowest price technically acceptable quote for each individual contract shall be awarded that contract. (A sum total for all three projects by any vendor will not be considered or evaluated.) All firms wishing to participate in the planned On-Call Track Repair project are encouraged to review the Solicitations Page of the Port of Coos Bay website on a regular basis for updates and addenda. Quotes received after the quote due time will not be considered. The Port reserves the right to extend this contract/contract's for up to two (2) additional years with a mutually agreed upon annual price adjustment. Each Task Order given to a successful contractor will be defined on a case-by-case basis, based upon the recommendations of the Port's Railroad Bridge Engineer, and priced according to the Contractor supplied unit pricing as requested in this RFQ. All work will be inspected for adherence to AREMA standards by the Port's Railroad Bridge Engineer or his designee. The Contractor shall provide an onsite construction superintendent to ensure the work meets all specifications. Unit pricing assumes the use of new components that meet or exceed all AREMA standards. All wood/timbers shall be #1 Douglas Fir treated with ACZA .6 pounds per cubic foot. All field cut or drilled surfaces on ACZA treated members must be treated prior to installation according to AWPA Standard M4. An installed price for each of the following components shall be provided on the quote form. Installed prices are fully burdened and all-inclusive as required to perform the task. Any deviations from the specified components shall be negotiated with the Port on a case-by-case basis. o Ballast - Per ton placed. o Rail Replacement - Per 39' long section of 115-pound rail installed including new OTM and joint/comp. bars o Tamping to Class 1 Standards - Per 100 lineal feet. o Surfacing - Per 1,000 lineal feet. o Standard Ties - 7' x 9" x 102" long, per groups of fifty, installed, including OTM. o Switch Assembly (Ties, #36E switch, OTM, etc.) o Cedar/Resin Tie Plugs - Per 200 plate groups. (R&R of spikes ang gaging) o Tree Removal/Disposal - Per tree cleared of the Right of Way (Single trunk) o Boulder Removal/Disposal - Per ton disposed o Car Re-railment - Each (Assume an upright loaded car in a readily accessible location o Welding of rail joints, including weld inspections. o Submittals - The Contractor shall submit the following documents for review and acceptance: o Pressure treating documentation. o Track Work Safety Plan that meets or exceeds FRA guidelines. This Plan will need to be approved by the Port and Coos Bay Rail Line prior to starting work. o Schedule: o This contract shall not exceed 364 days in duration from Notice to Proceed. o Available work windows are: o Monday through Friday (Working around the train schedule with CBRL's approval), and Friday 7am thru Sunday 7pm weekly. o Available work windows are subject to change and may be impacted by railroad operation issues as they occur. The Contractor shall coordinate all work with the Coos Bay Rail Line daily. o Variations in the work windows and special requests must be coordinated and approved by the Coos Bay Rail Line General Manager Rich Lopez, prior to any deviations from the above stated work windows. o On Track Safety: Work is expected to be conducted under "Inaccessible Track" conditions. Contractor is to provide all required equipment to render track inaccessible, and to remove all such equipment prior to returning track to service at the end of each work period. Return to service condition must be reported to Coos Bay Rail Line at the end of each work period. All work will be performed to the current AREMA standards as of the time the work is to be conducted. Contractor shall provide a Performance and Labor and Material Payment Bond or Bonds in the amount(s) of one hundred percent (100%) of the price for each Task Order issued by the Port under each Contract, with surety thereon, to ensure the faithful performance by Contractor of all the covenants and agreements on the part of Contractor contained in the final Contract for each Task Order. Said bond(s) and surety shall be subject to the approval of Port and Contractor shall pay the premium of said bond(s). Said bond(s) shall remain in force and effect for the full amount or in a lesser or increased amount as may at any time be specified by Port during the period of performance under each Task Order issued, and any extensions thereof and during any period of warranty or guaranty as to workmanship, material and/or equipment elsewhere provided in this Contract issued for each Task Order. All bonds required to be purchased and maintained by Contractor shall be obtained from a surety licensed or authorized in the State of Oregon to issue such bonds for the limits and coverages required herein. Contractor shall name the Oregon International Port of Coos Bay and the Coos Bay Rail Line, Inc. as additional obligees on said bond(s). This project is a Public Improvement Project under Oregon law, and no person shall be employed for the work as described herein in violation of any wage and hour laws and no person may be employed in violation of any provision of ORS 279C.520 and ORS 279C.540, Oregon's Prevailing Wage Laws.