This is a service / maintenance or supply contract in Surry, Virginia. Contact the soliciting agency for additional information.

Buyer: Precious Walters Precious.Walters@vdot.virginia.gov 804-786-0524 Issued By: Virginia Department of Transportation Issuing Agency: Commonwealth of Virginia Virginia Department of Transportation (VDOT) Contract Officer: Precious Walters Email: precious.walters@vdot.virginia.gov Phone: (804) 786-0541 QUESTIONS REGARDING THIS INVITATION FOR BID: Any questions regarding this invitation for bid shall be addressed to Precious Walters at precious.walters@VDOT.virginia.gov. The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised. Provide questions no later than 2:00 PM EST on December 5, 2024. PURPOSE: The Virginia Department of Transportation (herein referred to as "VDOT") is soliciting bids from qualified firms to provide, a Flammable Chemical Storage Locker at the guard shack area for safe chemical storage and provide two (2) Fuel Caddies for safe gasoline storage and transport for the Jamestown-Scotland Ferry. The DBE goal for this procurement is 0%. PERIOD OF PERFORMANCE: One (1) year from date of award. (non-renewable) GENERAL DEFINITIONS: For the purpose of clarification, each firm submitting a Bid is referred to as a "Bidder" and the Bidder awarded the contract to supply the services is referred to as a "Contractor". Virginia Department of Transportation is referred to as "Department" or as "VDOT", and "Representative" refers to the VDOT Contract Administrator who will be administering the contract. This Invitation for Bids states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor. SPECIFICATIONS / CONTRACT REQUIREMENTS: A. TECHNICAL SPECIFICATIONS: 1. The Contractor shall provide one (1) Flammable Chemical Storage Locker (see Attachment C) which shall have the following specifications: a. Oil and chemical flammable storage locker with loading ramp to be located at the guard shack area. b. Flammable storage locker shall have interior shelving for small chemical storage. c. Drum capacity for flammable storage locker must be a minimum of (16) 55-gallon drums with room for additional shelving. d. Hurricane Rated Construction e. Explosion Proof LED interior lighting f. Lockable swing away or single roll up door to provide forklift loading. g. Sump capacity of approximately 293gal. h. Must meet OSHA, EPA, NFPA30, FM, SMaRT and NFPA 1 regulations. i. UV and Chemical Resistant Paint j. 2 Hour Fire Rated k. Natural Draft Ventilation for dispersal of fumes l. Anchor plates for permanent mounting m. Metal DOT Hazmat placard with aluminum holder n. Manufactured in accordance with ASTM, AISI and AWS materials and fabrication standards. o. Flammable Storage Locker must be colored white. 2. The Contractor shall provide two (2) Fuel Caddies (see Attachment E) with the following key features: a. 30-Gallon capacity steel tank b. UL-Listed, complies with OSHA guidelines c. Fill Level gauge d. Internal filter system e. 4-way directional valve f. 2-way manual pump with carbon vanes and Viton seals g. Heavy-duty locking rear wheel and locking front caster h. Ground wire and clamp i. 8' PVC suction/discharge hose with internal grounding wire j. Decals set for contents identification k. Red in color l. Front locking swivel casters m. Rear 10" or large Heavy-Duty Tires B. SPECIAL INSTRUCTIONS: The products delivered in response to this Invitation for Bids shall be new, unused, current production model. No prototype, demonstrator, or rebuilt products will be accepted. Contractor shall be responsible for the removal of all debris and trash upon completion of delivery and mounting. C. DELIVERY: Delivery target time for the flammable chemical storage locker (see Attachment C), should be 180 days After Receipt of Order (ARO). The flammable chemical storage locker shall be fully assembled and ready for use before being accepted by the Department. The Contractor shall deliver the flammable chemical storage locker to Jamestown Ferry Facility, 16289 Rolfe Highway, Surry VA 23883, with the capability of it being mounted at the foot of the bridge and on the mounting site requested (see Attachment D). Due to current market conditions, it is understood that Bidder's lead times may be longer. Unit price shall include delivery. Delivery target time for two (2) Fuel Caddies (see Attachment E), should be 30 days After Receipt of Order (ARO). The fuel caddies shall be delivered to Jamestown Ferry Facility, 16289 Rolfe Highway, Surry VA 23883. Due to the current market conditions, it is understood that Bidder's lead times may be longer. Unit price shall include delivery. VDOT will inspect items with the Contractor's delivery personnel and note any obvious damage or defects that may have occurred during delivery. Damages will be reported to the Contractor within fourteen (14) calendar days after delivery. VDOT personnel will not be obligated to assist in unloading any products being delivered. D. DELIVERY HOURS: Delivery will be accepted between the hours of 7:00AM and 3:00PM EST, Monday through Friday, except on Commonwealth of Virginia holidays. Any delivery date or time other than the specified time frame shall be coordinated and approved in advance by the VDOT District authorized Contact Person or his designee. A twentyfour (24) hour advance notice is required for all deliveries. E. SAFETY The requested product furnished shall conform to all current state and federal regulations as applicable. F. MANUFACTURING EXPERIENCE Manufactures of the items specified in this Invitation for Bid must have been in the business of producing the requested items comparable to the specifications herein for at least the previous five (5) years. If proof of manufacturing experience is requested, documentation of proof shall be provided to VDOT within 48 hours of request. OPTIONAL PRE-BID CONFERENCE: The conference will begin promptly at the time indicated. At the start of the conference the Contract Officer will conduct an attendance roll call to identify the individuals participating. Participants will be requested to provide their individual name, company name and contact information during the roll call. This Microsoft Teams Virtual Meeting conference can be accessed with the below information: Join the virtual meeting on your computer, mobile app or room device. Click here to join the meeting Enter Meeting ID: 211 890 407 102 Enter Passcode: 3jurDF Download Teams | Join on the web Or call in (audio only) +1 434-230-0065 Enter Phone Conference ID: 482 998 226# Have a copy of the solicitation with you. Any changes resulting from this conference will be issued in a written addendum to the solicitation. METHOD FOR PAYMENT: Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work. Invoices shall be submitted to the address listed below for all items completed within the designated billing period. Payment will be made via check, ACH, or EDI. Payment may also be made via P-Card for invoices within the P-Card limit if the Contractor accepts the State's Small Purchase Charge Card. For questions about eVA please contact eVA Customer Care center at eVACustomerCare@DGS.Virginia.gov. For questions about electronic payments please contact DOA at (804) 692- 0473 or via email at: edi@doa.virginia.gov PUBLIC BID OPENING: Bids will be opened at the time stated on the electronic posting and the reminders page of this solicitation, and their contents per the Virginia Public Procurement Act and Commonwealth of Virginia Vendors Manual, will be made public for the information of bidders and others interested. The bid opening will begin promptly at the time indicated. At the start of the conference the VDOT Representative will conduct a roll call to identify the individuals participating on the call. Participants will be requested to provide their individual name, company name and contact information during the roll call. If you are unable to access the teleconference at the scheduled time please contact the Contract Officer via email and a bid reading will be provided. The provisions of 2.2-4342 of the Code of Virginia, as amended, shall be applicable to the inspection of bids received.