Renovation of a mixed-use development in Marshall, Michigan. Completed plans call for the renovation of a educational facility.

BID ACCEPTANCE Calhoun ISD, hereby known as "District", will accept sealed responses ("Bids") to this Request for Proposals (RFP) for Network Electronics projects which comply with the Invitation to Bid, Bidder Instructions, General Conditions, Universal Service Fund (USF) Conditions, Scope of Work, Timeline Requirements, Awarded Contract Requirements, and Products and Services Specifications set forth below and submitted to the District at the following address: Calhoun ISD Network Electronics - FY2025 USF Bid Gifford/Schultz Educational Service Center - Attention: Steve Horn 17111 G Drive North Marshall, MI 49068 INTENT TO BID FORM All Bidders must complete and submit the Intent to Bid Form, Appendix A, no later than November 18, 2024. The Bidder shall be responsible for the timely delivery of the Intent to Bid Form. The Bidder shall make no additional stipulations on the Intent to Bid Form or qualify their Bid in any other manner. FACILITIES/BUILDING WALKTHROUGH There is no walkthrough associated with this RFP. ADDENDUM QUESTIONS All Bidders must complete and submit all major addendum questions by November 18, 2024. BID OPENING All Bid responses to this RFP must be in duplicate in a sealed opaque envelope labeled as follows: Network Electronics - FY2025 USF Bid and "December 20, 2024". The bidder must also upload a complete electronic copy of their bid on the Triple R bidder portal no later than deadline. The bidder must contact Jeremy Flores at jeremy@triple-r.us to request access into the bidder portal for bid submission. No oral, telephonic, telegraphic, e-mail or facsimile Bids will be considered. No Bids will be considered after deadline. The Bidder shall be responsible for the timely delivery of the Bid; the District shall not be liable to any Bidder for any delivery or postal delays and postmarking to the bid opening date will not substitute for receipt of the Bid. If the District is closed due to unforeseen circumstances on the bid opening date, Bids will be due on the next day that the District is open. BID BONDS The Bidder shall submit a five percent (5 %) Bid Bond, of the total base Bid price, made payable to Calhoun ISD, with the sealed Bid. Any Bids received without a Bid Bond will be rejected by the District. CLARIFICATIONS AND CORRECTIONS Direct any and all questions regarding this RFP by email to: Steve Horn at: horns@calhounisd.org. The resulting answers, along with the questions shall be posted on USAC website. GENERAL REQUIREMENTS The District or its representatives shall not be held responsible for expenses incurred in the preparation or subsequent presentation of the Bid response. This RFP for Network Electronics is not an offer to enter into a contract, but rather a solicitation for Bids. The Bidder shall supply, upon request, samples and/or brochures of the proposed materials and equipment with the Bid. There are no drawings associated with this RFP. The District reserves the right to reject Bids submitted without a five percent (5%) Bid Bond, signed Bid Signature Page, Bill of Materials, Familial Disclosure Affidavit, Iran Linked Business Affidavit, and a list of four (4) references. BID IDENTIFICATION REQUIREMENTS The Bid shall include the full legal name of the Bidder, its business address, telephone number, and a statement identifying the Bidder as a sole proprietorship, partnership, corporation, or other legal entity. A proprietorship shall state the full name of the proprietor, a partnership shall state the full names of the general partners, and a corporation shall identify the state in which it is incorporated. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. Question Deadline 11/18/2024 ADDENDUM QUESTIONS All Bidders must complete and submit all major addendum questions by above date. The Bidder shall complete and submit, along with the Bid, a Bid Signature Page, Appendix B, in long hand, in ink, by an authorized representative. The Bidder shall complete and submit, along with the Bid, a Bill of Materials, Appendix C, summarizing the details of the Bid. The submitted Bid shall include a Familial Disclosure Affidavit form, Appendix D, which is properly completed, signed by an authorized representative of the Bidder and notarized with an affixed, raised notary seal. The submitted Bid shall include an Iran Linked Business Affidavit form, Appendix E, which is properly completed, signed by an authorized representative of the Bidder and notarized with an affixed, raised notary seal. The submitted Bid shall include a list of at least four (4) references, one (1) of which must be a school or school district, for similar work performed within the past three (3) years. DEFINITIONS The foregoing definitions are made available for the purpose of this Request for Proposals (RFP) only. 2.6.1 District - Calhoun ISD 2.6.2 Bidder(s) - Business Entities and/or Person(s) submitting the Bid. 2.6.3 Bid(s) - A complete and properly executed proposal to perform the Scope of Work, or designated portion thereof, for the sums stated within the Bid. 2.6.4 Base Bid - The sum stated in the Bid for which the Bidder offers to perform the Scope of Work wherein work may be added or subtracted for sums stated in the Alternate Bid, if any. 2.6.5 Alternate Bid - An amount stated in the Bid to be added or subtracted from the amount of the Base Bid, if said change in the Scope of Work, method of construction and/or materials is accepted by the District. 2.6.6 Selected Vendor/Contractor - The Bidder(s) receiving formal notice of acceptance of his/her Bid(s) and has been duly served by an officer or agent of the District duly authorized to give such notice. 3.0.0 GENERAL CONDITIONS 3.1.0 RIGHTS OF ACCEPTANCE OR REJECTION The District's Board of Education reserves the right to reject any and all Bids in whole, or in part, and accept any Bid or portion of the Bid that, in their opinion, best serves the interests of the District. 3.2.0 QUALIFICATION OF BIDDERS For the purpose of assuring the District of the quality of workmanship, materials, products and/or services, the Board of Education will retain the right and has complete discretion to qualify or disqualify any Bidders on the basis of available information concerning the Bidder's ability to perform as needed and the suitability of the products and/or services included in the Bid as described in sections 3.4.0 and 3.5.0. Each Bidder, by submitting a Bid, represents that: 3.2.1 The Bidder has read and understands all the Bid requirements, conditions and specifications contained herein. 3.2.2 The Bidder has the option to visit the District work site and familiarize themselves with the local conditions under which the work is to be performed. 3.2.3 The Bid is based upon the materials, systems and equipment described, without exception, in all Bid documents supplied by the District. 3.3.0 VARIANCE AND PRICE Any variance from the specifications in section 8.0.0 of this RFP must be fully explained in writing by the Bidder. All prices quoted in the Bid must be on a unit price basis and include the total price. The price of an item or unit of a given product as promised in a Bid cannot be changed by the service provider regardless of whether the District changes the quantity of the item or unit needed. 3.4.0 MANUFACTURER(S) BRANDS/MODEL NUMBERS The naming of a manufacturer(s), brand or model number will not be considered as excluding other brands or model numbers for purposes of later providing the products as promised in the Bid. Specifically, similar products with comparable construction, material and workmanship will be considered as equal. Notwithstanding, the Board of Education of the District has complete discretion to evaluate the merits of all Bids submitted and can take into consideration the brand and/or model numbers set forth in the Bids. 3.5.0 MANUFACTURER(S) SUBSTITUTIONS Any substitution from the specified products and/or services by the manufacturer(s) is acceptable if at no additional cost to the District and approved by an authorized district representative prior to placing the order for said products and/or services. The District reserves the right to refuse any and all manufacturer(s) substituted products and/or services. 3.6.0 MANUFACTURER(S) DISCOUNTS The District reserves the right to receive any and all manufacturer(s) price reductions, discounts or rebates that are received by the selected vendor/contractor for the specified products and/or services. The selected vendor/contractor agrees to pass any and all cost savings from the manufacturer(s) for the specified products and/or services to the District by way of a setoff of monies owed or refund of monies paid by the District. 3.7.0 CLEAN-UP The selected vendor/contractor must, at all times, keep the premises free from accumulations of waste materials, caused by the work; and upon completing the work, must remove all work-related rubbish from and about the building(s) and must leave the work area broom clean, or its equivalent. In the case of a dispute, the District may remove the rubbish and charge the cost to the selected vendor/contractor. 3.8.0 ROYALTIES AND PATENTS The selected vendor/contractor must pay for all royalties, copyright, trademark, and patents and must defend all suits for claims or infringements on copyrights, trademarks and/or patent rights and shall indemnify and hold the District harmless from any and all claims and/or loss related to claims and/or infringements on copyrights, trademarks and/or patent rights, including reasonable attorney fees and costs incurred by the District. 3.9.0 ADDENDA Any clarifications or modifications to the specifications for the RFP will be issued by the District in the form of an addendum. Any addendum issued during the bidding time will become part of the specifications and a copy will be sent to all Bidders as set forth in section 2.3.0. 3.9.1 No verbal statements by the District will be considered as binding or enforceable against the District. 3.9.2 No requests for clarifications or modifications will be processed after the date listed in Section 1.4.0. 3.10.0 FEDERAL, STATE AND LOCAL TAXES All products and/or services furnished by the selected vendor/contractor must comply with all applicable federal, state, and local codes, and regulations. All Bids must include, and the selected vendor/contractor must pay, all taxes levied by the Federal, State, and Local Governments, on both labor and materials. The District reserves the right to require evidence of such tax payments prior to final payment of the contract. The District is exempt from Federal Excise and State Sales Taxes. To comply with these regulations, sales tax is not to be included in the Bid. 3.11.0 PROJECT IMPLEMENTATION The selected vendor/contractor shall have sufficient resources in order to complete the project within the allotted timeframe and shall, upon request, demonstrate that they have the resources necessary to fulfill the Timeline Requirements, section 6.0.0. 3.12.0 NO DISCRIMINATION The selected vendor/contractor and their subcontractors are required not to discriminate against any employee or applicant for employment, to be employed in the performance of the Bid, with respect to hire, tenure, terms, conditions, or privileges of employment, because of race, color, religion, national origin, or ancestry or also because of age or sex, except based on a legitimate occupational qualification. Violation of this requirement may be regarded as a material breach of the Michigan Fair Employment Practices Act and may be subject to prosecution. 3.13.0 NO SMOKING POLICY The District adheres to a mandatory no smoking policy on school premises and/or at school functions. All Bidders shall comply with this no smoking policy. 3.14.0 PRODUCTS AND SERVICES SPECIFICATIONS It is the intent of the specifications in section 8.0.0 of this RFP to define the minimum acceptable quality of products and/or services. The product line must be of known quality from a nationally recognized manufacturer(s) who regularly advertises, promotes, and distributes products and services to the school market. 3.15.0 VARIATIONS FROM SPECIFICATIONS All variations from the specified products and/or services, section 8.0.0, must be fully explained and included with the Bid. Manufacturer(s) Brands must be used in all cases. 3.15.1 The District reserves the right to increase or decrease quantities or modify the specifications. 3.15.2 The selected vendor/contractor shall agree to a written modification of the terms of its original Bid within five (5) business days of receiving written notification of the increase or decrease in quantities, or modification of the specifications. 3.16.0 PARTIAL BIDS Partial Bids will be considered, where appropriate. Bidders may separately submit Bids for the requested network products only or labor services only or both network products and labor. 3.17.0 CANCELLATIONS The District reserves the right of cancellation for non-performance of the terms specified in the awarded contract. 3.18.0 WITHDRAWAL OF BIDS Upon presentation of proper identification, any Bidder may withdraw his/her Bid at any time prior to the scheduled Bid Opening date and time, section 2.1.0. No Bid shall be withdrawn for a period of ninety (90) days after the Bid Opening date and time. 3.19.0 BID EVALUATIONS Considerations for awarding contracts will include price, product quality, service, delivery, and maintenance of products and/or services, adherence to specifications, past performance to the District, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of the District. 3.19.1 It is the intent of the District to award the contract to the Bidder submitting the "best" cost effective Bid for the project; provided the Bid has been properly submitted and delivered, including all required documentation herewith, and considered reasonable in price. 3.19.2 Price being the primary factor, consideration, other than price alone, shall be used in determining the most successful Bid; technical experience, local service and support, and experience in educational environments are used to perform the District's Bid evaluations. 3.19.3 The Board of Education of the District will evaluate the merits of all Bids submitted and reserves the right to accept or reject any or all Bids. 3.20.0 NOTICE OF AWARD The Bidder will be deemed as having been awarded when the formal notice of acceptance of his/her Bid has been duly served upon the intended awardees by an officer, or agent, of the District duly authorized to give such notice.