This is a service / maintenance or supply contract in Mason, Michigan. Contact the soliciting agency for additional information.

1.0 PURPOSE Ingham County (County) solicits proposals from Michigan Department of Transportation (MDOT) prequalified and experienced guardrail contractors for the purpose of entering into a two-year contract to provide as-needed guardrail construction services for the Ingham County Road Department, with a possible 2-year contract extension for 2027-2028. 2.0 OWNER County of Ingham 121 Maple St. Mason, Michigan 48854 3.0 SEPARATE ATTACHMENT 1. Guardrail Bid Sheet 4.0 INGHAM COUNTY GOVERNMENT BACKGROUND Ingham County is the seventh largest county in Michigan and the county seat is in Mason. In 2024, Ingham County government had an annual operating budget of approximately $317 million (+1.56%) from 2023 and 1,641 employees. The organization is comprised of more than 30 departments providing a broad range of services to its citizens from public safety to parks and recreation. Ingham County covers 556 square miles of suburban, urban, and rural areas and has a population of approximately 284,900 residents (2020 U.S. Census). Ingham County is home to State of Michigan government, Michigan State University, General Motors, University of Michigan Health -Sparrow, and Jackson National Life. 5.0 BACKGROUND The 2025-2026 as-needed guardrail construction services contract will include maintenance and construction related work required for the Ingham County Road Department. All work is located within the public road rights-of-way in Ingham County, Michigan. The successful Contractor(s) shall be responsible for providing all necessary machinery, tools, labor, apparatus and other means of construction, do all work and furnish all the materials for the unit prices named in the itemized unit price bid. The Contractor is to complete the work herein described in strict accordance with the proposal and in strict conformity with the requirements of the 2020 edition of the Michigan Department of Transportation (MDOT) Standard Specifications for Construction, the current edition of applicable MDOT Standard Plans, the Michigan Manual on Uniform Traffic Control Devices (MMUTCD), and the other general or special provisions, supplemental specifications and instructions in this request for proposal. 6.0 SUBMISSION REQUIREMENTS 6.1 Registering as a Vendor with Ingham County Bidders who have not registered their company with Ingham County or have not updated their registration in the past three (3) years are requested to do so by visiting website or by e-mailing Vendor Registration at vendreg@ingham.org for assistance. Vendors registering to provide goods and services to Ingham County under contract shall certify to their knowledge of the County's Equal Opportunity Employment / Nondiscrimination Policy, and of their agreement to comply, and shall disclose any conclusive findings of violations of Federal, State, or local equal opportunity statutes, ordinances, rules/regulations, or policies within the past three (3) years. 6.2 Pre-opening Inquires and Response Any explanation desired by a Proposer regarding the meaning or interpretation of this RFP and attachments must be requested only to the Ingham County Purchasing Department, at questions@ingham.org. o The deadline for submitting final questions is no later than 3:00 PM on November 25, 2024. If an addendum is required, it will be issued after this date. o In the subject line of the e-mail, reference the Packet Number and Description: "Packet #244-24; 2025-2026 As-Needed Guardrail Construction Services". o Submit only questions that are pertinent to the content of the RFP and, if possible, reference the page number and section. o Questions must be sent in an e-mail or a Word document. o Do not call the Purchasing Office or other departments to ask questions. o Do not send questions in any other format, for example: PDF. o Questions are gathered until the deadline and answered in an addendum. o Addendums are issued after all questions are received and answered. 6.3 Due Date, Time & Location It is the responsibility of the bidder/proposer to ensure that their proposal is submitted by the DUE DATE, TIME AND LOCATION as described below. o Due Date & Time Keep in mind that bids received at 11:01 a.m. are late and cannot be accepted. This includes uploads. o You will receive confirmation that your bid was received within approximately 15 minutes of your submission; if not, contact the Purchasing Department at 517-676-7322 or 517-676-7322 to confirm receipt of your e-mail. If we are unavailable please leave a message and include, your name, phone number, email and "Packet #244-24; As-Needed Guardrail Construction Services". Location: o In the subject line of your e-mail include: "Packet #244-24" / "your firm's name" / "2025-2026 As-Needed Guardrail Construction Services" / "- Bid/Proposal". o The Purchasing Department cannot accept bids in Zip files and/or any format that requires a download or clicking on a hyperlink. o ENCRYPTED SUBMISSIONS - The County's servers may result in failed delivery - request a link to upload. o The County's servers may reject emails that have been compromised in the past year. Ask for a link to upload your proposal. o If you have a problem e-mailing the electronic version of your bid you may upload your bid by emailing packetresponse@ingham.org of the due date and time to ensure the bid submission is not late. o In your request, please reference the Packet Number and Project Name. o Once you've made the decision to submit a bid, you can ask for a link, but you must do it no later than two days before the deadline, unless there are technical issues. Bid Opening: Bid openings are posted to the public by year and packet number located online "Bid Archives", in a reasonable amount of time. Results are typically posted within 2-3 workdays 6.4 Submission of Proposals Proposers shall complete and include with their submittals the following enclosed items: o Local Purchasing Preference Form o Addenda Form o Legal Status of Bidder Form o Non-Collusion Form o Certificate of Compliance with Public Act 517 Of 2012 Form o Standards of Conduct for Ingham County Vendors Form (2 pages) o Compliance with Ingham County Purchasing Policy (2 pages) o Signature Form o The Statistical Questionnaire is strictly optional 6.5 Timely Submittals Time is of the essence and any proposal or addenda pertaining thereto received after the announced time and date for submittal will be rejected. It is the sole responsibility of the proposers for ensuring that their proposal(s) are received by the Purchasing Department. Proposals and/or any addenda pertaining thereto received after the announced time and date of receipt will be rejected and deleted and the proposer will be notified by e-mail of such. However, nothing in this RFP precludes the County from requesting additional information at any time during the procurement process. 6.6 Preparation of Proposal All proposals must be made on the required forms prepared and executed fully and properly. Proposed prices shall be based on the selected proposer furnishing all labor, supervision, administration, design, incidentals, bonds, insurance, and any other services required to complete the work in strict accordance with this RFP. All fees and costs must be disclosed in the proposal. 6.7 Proposal Process Proposals, which do not completely address all the solicitation requirements, will be considered non-responsive and may be excluded from consideration. Any exceptions shall be duly noted in the submittal. Proposers shall use a computer, type, or write clearly in ink the proposal amount. When applicable, each proposer shall acknowledge receipt of all Addenda issued for the proposal by signing the form submitted with each Addendum and submitting it with his proposal. Failure of a proposer to acknowledge receipt of any and all Addenda may result in the rejection of the proposal. 6.8 Authority to Bind Firm in Contract Proposer shall provide the full legal firm name and address. Any proposal that has not been manually signed (digital signature is acceptable) will be deemed non-responsive and excluded from consideration. Firm name and authorized signature must appear in the space provided on the enclosed Signature Sheet. 6.9 No Submittal If you desire not to respond to this RFP, please forward your acknowledgment of "NO PROPOSAL SUBMITTED" via an e-mail to packetresponse@ingham.org. Please also state the reason for not submitting a proposal. Failure to comply may be cause for removal of your company's name from the vendor notices. In the subject line of the e-mail reference the packet number and title of this RFP. 6.10 Special Accommodations If you are an individual with a disability and require a reasonable accommodation, please notify the Purchasing Department at (517) 676-7222 or 517-676-7322, three (3) working days prior to need.