This is a service / maintenance or supply contract in Wichita Falls, Texas. Contact the soliciting agency for additional information.

Questions Deadline: 12/18/2024 12:00 PM (CT), All communication with the Applicant regarding this solicitation must be submitted online. Proposals must include all costs associated with providing the requested products/services to the applicant including but not limited to shipping fees, licenses, and any component needed for the proposed equipment to function properly. Proposal pricing must be included in the "2025 Wichita Falls Pricing Attachment C2" and be submitted in xls or xlsx format. Proposed service fees for each piece of equipment should: o be shown as unit pricing with separate line item charges for each SKU, o identify the percentage of each SKU that is eligible for E-rate support as agreed upon by USAC and the manufacturer; and o be categorized as Internal Connections (IC), Basic Maintenance of Internal Connections (BMIC), and/or Managed Internal Broadband Services (MIBS). Proposals must be in response to the specific requirements of this solicitation. Offers including a generic listing of services beyond the scope of this solicitation and/or encyclopedic price lists will be disqualified. SPAM and/or robotic responses will not be considered valid responses and will be disqualified from consideration. Equipment/Service Request The applicant requests proposals for new E-rate eligible Category Two equipment and related services. Proposals featuring equipment that is used, open box, refurbished, or categorized in any way other than new will be disqualified. For this solicitation, vendor installation services are NOT requested. Proposals are requested for the makes/models specified in the Pricing Attachment (or equivalent). Offers containing alternative makes/models are required to submit product specifications and documentation to establish that the equipment is equivalent to the requested solution. The applicant will be the arbiter of whether the proposed solution is functionally and technically equivalent to the requested solution. The quantities requested are the applicant's best estimate and may be adjusted based on the Offeror's recommendations. The applicant reserves the right to increase or reduce quantities and buy some, all, or none of the listed equipment. Partial bids will be considered. Contract Term and Modifications The applicant prefers a multi-year agreement (term dates April 1, 2025 - September 30, 2027) - OR - An initial award term of April 1, 2025 - September 30, 2026, with one optional renewal to align with an extended E-rate service delivery deadline, if needed, is also acceptable. The quoted pricing must not assume the applicant will purchase the full quantities listed in the proposal. The applicant reserves the right to place orders as needed and is not obligated to order all products or services. Substitutions for alternative equipment must be agreed upon in writing by both parties before finalization of any changes/deviations from the original agreed-upon equipment list. Evaluation Criteria The criterium listed herein are to be utilized in the evaluation of offers to be considered. Individual criteria have been assigned a weight to reflect relative importance. Vendors are encouraged to provide details in their proposals that address the criteria outlined. Bid Evaluation Factors Bidders should be aware that the evaluation of their proposals may be adversely affected by the following factors: Proposal does not fully meet Requirements. Proposal does not provide definitive costs for the services. Proposal does not guarantee service by the requested date. Applicant may, at its sole discretion, extend the due date for the submission of proposals when it is in its best interest to do so. Such extensions shall be done via addendum posted in EPC. 2/11/2025 12:00:00 PM (CT) Board of Trustees Review of Recommendation 1104 Broad Street, Board Room Wichita Falls, TX 76301 Livestreamed: https://meetings.boardbook.org/Public/Organization/676 2/17/2025 06:00:00 PM (CT) Board of Trustees Vote on Award of RFP 1104 Broad Street, Board Room Wichita Falls, TX 76301 https://meetings.boardbook.org/Public/Organization/676 2/28/2025 05:00:00 PM (CT) Vendor Notification of Award or Non-Award Vendor Notifications will be sent no later than the date and time specified.