This is a service / maintenance or supply contract in Leesburg, Virginia. Contact the soliciting agency for additional information.

The Town of Leesburg is soliciting sealed proposals from qualified firms to provide on-call, preventative maintenance and emergency services as needed for HVAC Mechanical Services. QUESTION DEADLINE: Tuesday, January 27, 2025; 3:00 P.M. Questions concerning this RFP must be made in writing to the Procurement Contact listed on the cover page of the RFP. PURPOSE The Town of Leesburg (the "Town") is soliciting sealed proposals from qualified firms to provide on-call, preventative maintenance and emergency services as needed for HVAC Mechanical Services as described herein. Most services will be completed within the Town of Leesburg's Utilities Department. Contract Award The Town intends to award a contract to a qualified offeror authorized to transact business in the Commonwealth of Virginia with demonstrated experience similar in nature to that being requested herein. The award of a contract shall be at the sole discretion of the Town. Award will be made to the offeror whose proposal is determined to be most advantageous to the Town, taking into consideration the above criteria. The contents of the proposal submitted by the successful offeror will become a part of any contract awarded as a result of this RFP. The successful offeror shall be expected to sign a contract with the Town. Additional terms and provisions may be included in the contract, a sample copy of which is enclosed. Contract Term: The term of this Contract shall commence on a date that is mutually agreed upon both parties and shall continue in force for one (1) year. Upon mutual agreement of both parties, this Contract may be renewed for four (4) additional one-year terms. Renewal pricing may be negotiated and adjusted, but at no time will a single year price increase exceed the percentage increase of the Services less Energy Services (CPIU) of the United States Bureau of Labor Statistics for the latest twelve (12) month period for which statistics are available. The Town reserves the right to accept or to reject any or all proposals in whole or in part, to make multiple awards, and to waive informalities in the process of awarding this contract. The Town further reserves the right to make an award of a contract without further discussion of the proposals received provided it is determined in writing that only one offeror is fully qualified, or that one offeror is clearly more highly qualified and suitable than the others under consideration. Therefore, proposals should be submitted initially on the most favorable terms that the offeror could propose with respect to both price and technical capability.