Renovation of a mixed-use development in Grand Rapids, Michigan. Completed plans call for the renovation of a educational facility.

**As of March 13, 2025, the project was awarded to DAT, with an awarded amount of $111,708.75.**but unable to locate the contractor both crm and google. Buyer Name Amanda Thompson Buyer Email amthompson@fhps.net Buyer Phone 616-493-8809 Deadline for submittals of questions related to this RFP January 28, EOD Anticipated award date March 2025 Implementation schedule May 2025 - Aug. 2027 INTENT It is the intent of Forest Hills Public Schools (hereafter referred to as the "District") to solicit proposals from qualified vendors for a structured cabling solution. This solution will consist of the following components: A. Structured cabling B. System will include: o Warranty services o Installation services o Integration services The District reserves the right to proceed with the provider(s) deemed most suitable. PROJECT DESCRIPTION This project will consist of replacing the existing structured cabling in Central High School. This RFP outlines the performance, operational, and administrative requirements the District is seeking. Detailed specifications for this project are included in Section 2 of the RFP. PROPOSAL SUBMISSION Each prospective vendor is responsible for the submission of its proposal. Proposals or proposal revisions received after the Due Date and time will not be accepted or considered. The District is not liable for any delivery or postal delays. All proposals received after the Due Date and time will remain unopened and made available to the respective vendor for pickup, at its sole cost and expense, for a period of two weeks. Proposals shall be submitted as follows by the deadline indicated in Section 1.3, Schedule of events: o One printed bound signed original o One printed bound signed copy o One thumb drive consisting of only two files: a. One single scanned PDF file of the submitted printed signed complete proposal b. Appendix A in Excel format All proposals must be in a sealed package and contain the wording "Forest Hills Public Schools Structured Cabling RFP" on the package. The wording "ORIGINAL" is to appear on the outside of the binder containing the original signed proposal. If a bid bond or cashier's check is used, an original copy of the bid bond must be submitted in the binder marked Original. Proposals may not be delivered via facsimile or email. All proposals MUST include the Vendor Response Forms provided in Appendix A. Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the vendor or any employee of the vendor and any member of the Board of Education or superintendent. The District shall not accept a proposal that does not include this sworn and notarized disclosure statement. The Non-Familial Form must accompany your bid proposal (see Appendix A). In accordance with the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012, all vendors must execute the Iran Linked Business Affidavit and include it in their proposals (see Appendix A). Said forms are included in the Vendor Response Forms. The District will not accept a proposal that does not include this sworn and notarized disclosure statement. INTENT TO PROPOSE Each vendor that intends to submit a proposal in response to this RFP should communicate its intent via email to Drew.Youngstrom@plantemoran.com with the subject line "Vendor name-FHPS Structured Cabling RFP - Intent to Propose." Please refer to Section 1.7, RFP clarifications and addenda, for the contact information to address specific questions related to this RFP. The response shall include the name of the vendor, the name of the contact person, and that person's email address. VENDORS' CONFERENCE A non-mandatory pre-proposal vendors' conference will be held for this project. Refer to Section 1.3 for details of this conference. RFP CLARIFICATIONS AND ADDENDA Please note that any addenda will be posted by the District to the bid site that housed the original RFP. Vendors are responsible for checking the site regularly to make themselves aware of any new addenda. When making requests for clarification, please identify the relevant section number (e.g., Section 2.3.1). Requests for clarification shall be submitted by email only to: Drew Youngstrom, Plante Moran PLLC Drew.Youngstrom@plantemoran.com PROPOSAL FORMAT To facilitate the comparison of vendor proposals, it is required that each proposal be organized into the following sections: 1.8.1 Executive summary The executive summary should, at a minimum, include the following: o Executive letter highlighting how the proposed solution achieves the objectives of the District. This letter is to be signed by an officer of the organization submitting the proposal. o Organizational overview: A brief overview of the organization. o Experience: Describe your company's experience with similar projects. o Address the following as it relates to your proposed solution: o How the solution aligns with the requested functional requirements o How the solution aligns with the requested technical requirements o Any functional or technical requirements that the proposed solution cannot achieve o Any assumptions and/or District resources required to complete the solution 1.8.2 Vendor Response Forms Vendor Response Forms are supplied in this RFP (see Appendix A). In addition to requesting information on your company and the proposed solution, along with other required forms, you must clearly indicate whether you either comply or take exception to any of the sections in this RFP. All vendors MUST submit the Comply/Exception Form from Appendix A. Where applicable, an explanation to the exception must be provided. 1.8.3 Diagram of design For each section or design presented, the vendor shall submit a diagram of its design, providing a pictorial representation of the proposed solution(s). 1.8.4 Project plan The vendor will include an overview of its project plan in its response. 1.8.5 Project team Indicate the level of qualification of the staff who will be assigned to this project. Qualification will be based on certifications and years of experience with the materials proposal in similar configurations. Also, describe the implementation team and their roles in ensuring a successful cutover. Names of staff need not be provided; however, the response in this section will indicate the minimum level of experience that will be provided. If necessary, please include additional categories to address additional levels of staff or staff with different certifications and years of experience. 1.8.6 Product information The vendor must include copies of the technical specifications and/or data sheets for each product being proposed. 1.8.7 Electronic copy An electronic format of the forms in Appendix A in a Microsoft Excel format MUST be included with your response. A PDF version of all other materials must also be included. 1.8.8 Equipment listing (BOM) A bill of material must be included with the bid response identifying equipment models and quantities. 1.8.9 Unit pricing: Time and materials labor rate The vendor will provide a time and materials labor rate that may be used by the District for any work not covered directly by the agreement in the corresponding section of Appendix A. 1.8.10 Additional information Additional information may be provided at the vendor's discretion. 1.8.11 Mandatory and nonmandatory requirements Unless specifically stated otherwise, using terms such as "optional," "desired," or "nonmandatory," the requirements in this RFP are to be considered mandatory requirements. 1.8.12 Additional components for completeness of solution If the proposed solution requires any additional components from the District to meet the functional requirements of the solution not included in the proposal, the vendor must: o Identify optimal requirements and their purpose o Identify the estimated cost to the District for these components o Specify exceptions to any of the requirements using the form in Appendix A: Comply/Exception Form 1.8.13 Comply/Exception Form Failure to disclose additional components and estimated costs that are required to deliver the described functionality but not included as a part of your proposal will be grounds for disqualification of your proposal, or the vendor will be responsible for providing the missing components at no additional cost to the District. BID BONDS Every bid shall be accompanied by either a cashier's check on a solvent bank or by a bond executed by a surety company authorized to do business in the state of Michigan. A 5% bid bond or cashier's check shall be required. Such check or bond shall name the District as the recipient. The amount of such bid bond or cashier's check shall be forfeited as liquidated damages, costs, and expenses incurred by the District if the vendor, after given an award as a successful vendor, shall fail within 30 days after the notice of such award to enter into an appropriate contract with the District. PERFORMANCE AND PAYMENT BONDS The District WILL require the selected vendor(s) to provide a performance bond upon award of the contract. The associated cost of the performance bond is to be shown as a separate line item -- do NOT include this cost in your base bid. This bond shall be equal in amount to the total price to the District of purchased hardware, software, cabling, and services. The surety of the bond shall remain in effect for one year after all acceptance of the entire project has been executed by the District. In the event that the vendor(s) fails to perform its obligations under any agreement between the vendor(s) and the District, the bond shall be paid to the District. The vendor(s) further agrees to save and hold harmless the District and agents from all liability and damages of every description in connection with any subsequent agreements. Payment bonds shall be required under the following conditions: project award exceeds $50,000 and project involves construction, alteration, or repair to the buildings. Vendors must include a letter from their bonding company within the proposal that states that they are bondable.