This is a service / maintenance or supply contract in Cambridge, Massachusetts. Contact the soliciting agency for additional information.

The City of Cambridge would like to invite you to submit a bid for Landscape Maintenance Program for CWD. Question Submission Deadline:February 6, 2025, 11:00am The deadline to submit questions shall be Thursday 2/13 at 11:00am. Bidders shall submit all inquiries regarding this bid via electronically. The undersigned certifies that this bid is made without collusion with any other person, firm or corporation making any other bid or who otherwise would make a bid. The undersigned agrees to furnish the services in strict accordance with the bid documents, which consist of this Invitation for Bid and all attachments hereto. "The submitted bid must be without conditions, exceptions or modifications to the bid document". This bid process and the award of the contract are made in conformity with M.G.L. c. 30B, unless otherwise stated. See the below General Terms and Conditions that shall become part of any Contract awarded through this Invitation for Bid. The City reserves the right to reject, in whole or in part, any and all bids if it is in best interest of the City to do so. AWARD OF CONTRACT: Contract(s) will be awarded within forty-five days of the bid opening unless award date is extended by consent of all parties concerned. The continuation of any contract into the next fiscal year shall be subject to the appropriation and availability of funds. INDEMNITY: Unless otherwise provided by law, the Vendor will indemnify and hold harmless the City against any and all liability, loss, damages, costs or expenses for personal injury or damage to real or tangible personal property which the City may sustain, incur or be required to pay, arising out of or in connection with the performance of the Contract by reason of any negligent action/inaction or willful misconduct by the Contractor, its agents, servants or employees TERMINATION OF CONTRACT: Except as otherwise provided in the Articles of Agreement, the City may terminate the contract upon seven days' notice. ASSIGNABILITY: The Vendor shall not assign, sell, subcontract or otherwise transfer any interest in this contract without the prior written consent of the City. MATERIAL SAFETY DATA SHEETS: Pursuant to M.G.L. c. 111F, ss. 8, 9, and 10, any vendor who receives a contract resulting from this invitation agrees to submit a Material Safety Data Sheet for each toxic or hazardous substance or mixture containing such substance when deliveries are made. The vendor agrees to comply with all requirements set forth in the pertinent laws above. The undersigned hereby proposes to provide all labor, materials, equipment necessary to provide the Landscaping for the City of Cambridge all in accordance with the attached specifications and following proposal schedule. One award will be made to the lowest responsive and responsible bidder providing the lowest price as a result of this Invitation for Bid. A contract will be awarded within forty-five days of the bid opening, unless the award date is extended by consent of all parties concerned. Prior to the Bid opening, a bidder may correct, modify or withdraw its Bid by unsubmitting their response in the portal. All corrections and modifications must indicate that it contains a modification or correction of the original Bid submitted for the particular commodity and indicating the date and time of the Bid opening. A sample contract can be found in the attachments. The bidder must be willing to sign the City's contract. The City will not accept a bidder's terms & conditions. The City reserves the right, in its discretion, to extend the life of the contract at any time. Living Wage Requirements The City of Cambridge has a Living Wage Requirement that establishes minimum hourly rates for all Personnel that work on any City contract. The City of Cambridge's Living Wage as of March 1, 2024 is $19.09 per hour. The Living Wage Requirements can be found in the attachments section. Wage Theft Prevention Certification In Executive Order 2016-1, the City of Cambridge established requirements for City contracts in an effort to prevent wage theft. Prospective vendors must provide certifications or disclosures with their bids/proposals. Failure to provide the certifications or disclosures shall result in rejection of the bid/proposal. Please see the Wage Theft Prevention Certification form in the attachments section. Scope of Services The Landscape Maintenance Contract will be under the direction of the Watershed Manager through the Reservoir System Manager or other representative. The Reservoir System Manager will make any changes or instruct the Contractor if he/she sees any improprieties or deviations during the landscape maintenance contract period. All landscape maintenance will be done with care, safety and professionalism. The turf, trees, shrubs and perennials are living species and will not withstand improper handling. The Contract shall commence upon March 31, 2025 or soon after as determined by the City. Spring cleanup and preparations shall commence as soon as weather permits and be completed by the last week of April. Weekly mowing and maintenance tasks shall commence as soon as weather permits and be completed last week of November for a period of thirty-one (31) weeks. Fall clean up shall commence November 1 and be completed December 31. All maintenance-particularly weekly mowing-shall be completed so as not to interfere with scheduled events. The Reservoir System Manager shall notify the contractor in advance of all such scheduled events. Weekly mowing will occur on a day set by Reservoir System Manager. The Reservoir System Manager may adjust this timetable with written notification as weather dictates or other circumstances warrant with supplemental Unit Pricing governing any additions or deletions. All Time and materials, and subcontracted work, must be scheduled within five workdays from the time of request. All Snow removal equipment and personnel must be made available and be on site within 12 hours of request no matter what time of day. No work will be performed when the ground is saturated to field capacity, frosted or frozen.