This is a service / maintenance or supply contract in Grand Rapids, Michigan. Contact the soliciting agency for additional information.

Buyer Name Marc Bennett Buyer Email bennettm@grps.org Buyer Phone 616-819-3024 A. Purpose- Procure Commissioning Services for GRPS 2023 Bond Program Grand Rapids Public Schools (GRPS) seeks professional Commissioning Agent (Cx) expertise to give design input and execute its construction projects. To obtain the highest quality project within the time and budget allocations, GRPS seeks PSCs for the above noted school buildings through this Qualification-Based Selection (QBS) process. This selection process articulates the district goals, reflects our guiding principles and provides openness and consistency so that all qualified firms receive fair consideration. The remainder of this Request For Qualifications (RFQ) identifies specifics regarding each of the above noted school building renovation projects. GRPS invites you to submit a lump sum price proposal package ("Proposal") for the Services required in this RFP in accordance with this letter and the following documents that are attached hereto, made a part hereof, and form the Contract Documents that may result from this RFP. The Owner is committed to commissioning its facilities to ensure that all systems are well-designed, complete and functioning properly, and that the Owner's staff has adequate system documentation and training. B. RFP Schedule: The district seeks to promote potential efficiencies of awarding multiple projects to a single Commissioning Agent (Cx). In addition to typical pre-construction and commissioning services, the scope of work for all PSCs includes, but is not limited to, meeting with design partners, attending construction progress meetings, and issuing site visits progress and, at completion, full commissioning reports. The CA firm will be required to work closely with the AE and CM to estimate and balance scope, budget, and construction phasing options. Selection & Design Timeline Interviews: Week of March 3, 2025 Selection/Recommendation: March 7, 2025 Finance Approval: March 17, 2025 Board Approval: March 24, 2025 Design Phase Begins: Underway Bid : Varies by Project Construction: Varies by Project Occupancy: Varies by Project C. Issuing Office This RFP is issued by the GRPS Department of Facilities Management & Planning, hereinafter referred to as the issuing office. The Director of this department and point of contact for this Request for Qualifications and Fee Proposal is: Dale Cammenga Director of Design, Construction and Renovation Grand Rapids Public Schools Service Building 900 Union NE Grand Rapids, Michigan 49503 D. Contract Award Contract award will be undertaken by GRPS with the Professional(s) whose qualifications and proposal(s) the issuing office determines to be in the District's best interest. [C103-2015 Consultant Contract] will be the basis of this agreement with [C203-2017 Scope of Cx Services]. Respondents must confirm their compliance with the terms of this agreement in their proposal. Any specific exceptions or requested modifications must also be noted in your response. Exceptions and/or modifications will be considered as part of the evaluation and GRPS will evaluate such modifications relative to its best interest and consistency with the project goals. E. Submittal Requirements - Firm, Team and Approach Submit Four (4) hard copies to address and person named above, and one electronic PDF copy via email to Dale Cammenga at CammengaD@grps.org Executive Summary - One [1] page maximum Summarize your strong points and describe how your experience will benefit the GRPS efforts to budget, schedule, and manage the listed projects. Business Organization - One [1] page maximum State the full name and address of the organization and, if applicable, the branch office, consultants, or other subordinate elements that will provide or assist in providing the service. Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. State the names of the principals of your firm. Firm Experience - Five [5] pages maximum Provide examples of up to five similar projects completed by the firm for educational clients within the past ten (10) years. Statement of the Problem and Summary of Approach - Three [3] pages maximum State in succinct terms your understanding of the major issues of this project. Identify specifically how your firm will meet the project goals and GRPS expectations. Briefly describe how you intend to address the main issues of the project. Work Plan / Schedule - Three [3] pages maximum (per project proposed) Include a time-related chart, show events, tasks, and decision points in your work plan, from selection through overall completion of the program. Discuss how your work will be coordinated and how you intend to interface with Grand Rapids Public School District, the Construction Manager and the rest of the project team. Provide a review schedule between the A/E, CM, and Owner. Manpower and Team - No page limit (per project proposed) The firm must staff a project team with the qualifications and expertise necessary to undertake a project of this scope, ready to begin work immediately upon notice to proceed. Include the number of executive and professional personnel by skill and qualification that will be employed in the work. Describe their role in the project. Identify key participants, including major consultants, with name, resumes, qualifications and relevant experience. You must indicate a percentage of time which each key participant will allocate to this project and coordinate this information with your fee proposal. Include a listing of their current project responsibilities and the dates that they will be available to begin work on this project. Resumes with qualifications for key individuals must be provided. Include a brief description of three [3] major projects in which each individual has been instrumental (may be projects completed for other firms but be certain to identify the firm). Up to one page per individual. Diversity and Inclusion Practice / Program - No page limit Describe your firm's efforts to promote participation of MBE/WBE/disadvantaged contractors as members of your project team. Share your firm's Diversity and Inclusion plan and indicate your methods to seek disadvantaged firm's participation in the construction of our projects. Indicate the average percent participation of such firms in the 5 example projects presented in your proposal. F. Submittal Requirements - Fee (separate sealed envelope - 3 hard copies) You are requested to submit a Staffing and Fee excel document on the format provided for the scope of work described above for each individual project or group of projects proposed. Your fee proposal must also reflect and include detail for all expected reimbursable charges and the billable hourly rates for your team members assigned to our project. Be sure in include your fee percentage for Overhead & Profit on the first page where indicated. All other information will auto-populate from the following workbook tabs for staff and reimbursables. Input staff name, hourly rates, and projected hours per month where indicated on staffing tab. Input rates and units for reimbursables on construction support tab. Be sure to include rates / costs for insurance and bonding. Any costs you expect to invoice to GRPS beyond your Fee (staff, GCs, support expenses, etc.) must be identified in cost workbook. Firms are permitted to propose on any one or combination of any of the above projects. Please clearly indicate if a discount is available should your firm be selected for more than one project. Your firm will be working closely with the design firma Construction Manager retained by GRPS. Close collaboration between your firm and the CM is expected on a weekly basis during Pre-construction your efforts will include weekly updated opinions of cost, project development schedule, constructability advice, and forecasting any supply chain or unusual lead time issues. Your submittal should be prepared simply and economically, providing a straightforward comprehensive description of the professional's ability to meet the requirements of the request. Submittals must be signed by an official authorized to bind the professional to its provisions. Your submittal will be considered a contract document. Submittals must remain valid for a minimum of sixty [60] days.