Site work, paving and outdoor lighting for a transportation facility in Indianapolis, Indiana. Conceptual plans call for site work for a transportation facility; for outdoor lighting for a transportation facility; and for paving for a transportation facility.

1 GENERAL INFORMATION 1.1 PROJECT DETAILS The Indianapolis Airport Authority (IAA/OWNER) is seeking the professional services of a qualified firm, or team of firms, (RESPONDENT) to provide professional engineering and design services associated with the Project (s) listed below. The RESPONDENT is invited to submit a Statement of Qualifications (SOQ) relative to the Project (s) listed below per the requirements in Section 2. Project(s): DESIGN for - RUNWAY LED LIGHTING, ELECTRICAL VAULT, & NAVAIDS at Eagle Creek Airpark (Project No. E-25-038) - RUNWAY SAFETY AREA IMPROVEMENTS at Eagle Creek Airpark (Project No. E-25-057) 1.2 CONTRACT TERM The contract term for professional services will be dictated by the scope of services as shown in Exhibit A. 1.3 INQUIRIES ABOUT THE RFQ All inquiries and requests for information regarding this RFQ must be submitted via PlanetBids under the Q&A tab. Questions are due February 21, 2025 at 3:00 p.m. ET. The solicitation management system will not allow late submissions. Inquiries are not to be directed to any consultant or staff member of the OWNER. Such action may disqualify RESPONDENT from further consideration. The OWNER reserves the right to judge whether any questions should be answered. If responses are provided, the responses will be posted on the IAA's solicitation management system. If you are a registered vendor, you will receive automatic e-mail notifications. 1.4 TIMELINE The following key dates illustrate the anticipated timeline for the Request for Qualifications(RFQ). ACTIVITY DATE (all times are ET) Pre-SOQ submittal meeting February 19, 2025, 11:00am Questions due February 21, 2025, 3:00pm Written responses to questions released February 26, 2025 SOQs due March 4, 2025, 3:00 p.m. Contract award anticipated May, 2025 1.5 MODIFICATION OR WITHDRAWAL OF OFFERS RESPONDENT may modify or withdraw their SOQ prior to the exact hour and date specified for receipt of the SOQs by contacting the OWNER via e-mail at PDAdmins@ind.com. The RESPONDENT'S authorized representative may also withdraw the SOQ by notifying the Owner at PDAdmins@ind.com. SOQs may not be withdrawn after the SOQ due date and time has passed. Modification to or withdrawal of a SOQ received by the OWNER after the exact hour and date specified for receipt of SOQs will render the SOQ void. If it becomes necessary to revise any part of this RFQ or if additional data is necessary for an exact interpretation of provisions of this RFQ prior to the due date for SOQs, an addendum will be issued by the OWNER. If such addendum(a) issuance is necessary, the OWNER reserves the right to extend the due date and time of the SOQs to accommodate such interpretations or additional data requirements. 1.6 RFQ COMPLIANCE It is the responsibility of each RESPONDENT to thoroughly examine this RFQ to ensure their SOQ clearly and directly responds to the requirements listed in Section 2. 1.7 CONTRACT OBLIGATIONS AND RELATIONSHIPS BETWEEN RESPONDENTS The OWNER expects to receive the highest level of professional services available, and thus encourages RESPONDENTS to jointly reply via the SOQ so as to avail the OWNER of the requisite professional services; however, the SOQ must clearly identify to the OWNER the "prime" (lead firm) and its relationship to all other team members, as well as the specific role(s) each team member is to perform. Supplier Diversity participation should be considered during the formation of the RESPONDENT's team. The OWNER also assumes careful consideration will be paid to not only which firm will be the "prime," but whom from the "prime" firm will be identified as the Project Manager. Any subcontracts entered into by the RESPONDENT must be in compliance with all applicable State of Indiana statutes and be subject to the provisions thereof. For each portion of the proposed products and services to be provided by a subconsultant, the technical proposal must include the identification of the functions to be provided by the subconsultant and the subconsultant's related qualifications and experience. All subcontracts held by the RESPONDENT must be made available for inspection and examination by appropriate IAA officials and such relationships must meet with the approval of the OWNER. 1.8 CONFIDENTIAL INFORMATION RESPONDENTS are advised materials contained in the SOQs are subject to the Indiana Public Records Act, IC 5-14-3 et seq., and, after the contract award, may be viewed and copied by any member of the public, including news media and competitors. RESPONDENTS claiming a statutory exception to the Indiana Public Records Act shall identify confidential documents. Confidential documents shall not be shared with other persons or entities. The OWNER reserves the right to make determinations of confidentiality. If the OWNER does not agree that the information designated is confidential under one of the disclosure exceptions to the Indiana Public Records Act, it may either reject the SOQ or discuss its interpretation of the allowable exceptions with the RESPONDENT. If agreement can be reached, the SOQ will be considered. If agreement cannot be reached, the OWNER will remove the SOQ from consideration for award and return the SOQ to the RESPONDENT. 1.9 CONTRACT DOCUMENTS Any or all portions of this RFQ and normally any or all portions of the RESPONDENT'S response may be incorporated by reference as part of the final Contract. Proprietary or confidential material submitted properly (see Section 1.8) will not be disclosed. 1.10 SOQ LIFE All SOQs made in response to this RFQ must remain open and in effect for a period of not less than one hundred eighty (180) days after the due date for the SOQs. Any SOQ accepted by the OWNER for the purpose of contract negotiations shall remain valid until superseded by a contract or until rejected by the OWNER. 1.11 SUPPLIER DIVERSITY PROGRAM While goals have been established for the Project, the OWNER encourages RESPONDENTS to consider partnership, mentoring, and other meaningful opportunities as part of their business diversity participation. Supplier Diversity participation will be a consideration in the overall selection of the RESPONDENT as indicated in Section 2.2. The RESPONDENT shall identify in their SOQ Supplier Diversity utilization efforts the OWNER should expect to see as part of this Project. This information should include the name(s) of the anticipated subconsultant(s), subconsultants' area(s) of expertise and role(s) on this Project, and subconsultants' percentage of participation on this Project. The OWNER reserves the right to verify all of the SOQ's Supplier Diversity information. RESPONDENTS seeking assistance in achieving the goals identified in Exhibit A of this RFQ should start by visiting IAA's website. Only those certified entities as identified on the State of Indiana: Indiana Department of Transportation (INDOT) and/or Indiana Department of Administration (IDOA), City of Indianapolis, or Mid-States Minority Supplier Development Council certification lists will be eligible for calculation of contract participation percentages. For questions, please contact the IAA Supplier Diversity Department via e-mail at supplierdiversity@ind.com. The Authority in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations1 , hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. 1.12 CONE OF SILENCE The IAA has established a cone of silence to be applied to all competitive procurement processes, including this RFQ. The cone of silence prohibits any communications regarding this RFQ between a potential RESPONDENT and their team member representatives (which includes vendors, service providers, bidders, proposers, lobbyists, and consultants) with the IAA's Selection Committee. Unless specifically provided otherwise, the cone of silence does not apply to oral communications at the Pre-SOQ submittal meeting. Any violation of the cone of silence will render the SOQ response void and, if awarded, the Contract. 1.13 DISCUSSION FORMAT The OWNER reserves the right to conduct discussions, either oral or written, with RESPONDENTS the OWNER has determined to be reasonably viable of being selected for award. The OWNER reserves the right to reject any or all SOQs received, or to award, without discussions or clarifications, a contract based on the initial SOQs received. The OWNER also reserves the right to conduct clarifications to resolve minor issues. 1.14 CONTRACT NEGOTIATIONS After the recommendation of a selected RESPONDENT by the selection committee, contract negotiations may commence. As part of the contract negotiations, the selected RESPONDENT will be provided a copy of the OWNER'S standard Professional Services Contract and an IAA specific man-hour justification spreadsheet for use in fee preparations. If, at any time, contract negotiations are judged ineffective by the OWNER, all activities with that RESPONDENT will cease and contract negotiations with the next highest qualified RESPONDENT will commence. This process may continue until either both the RESPONDENT and the OWNER execute a contract or the OWNER determines no acceptable alternative SOQ exists. Contact Information Contact Info Kristi Farley 317-487-5354 kfarley@ind.com Bids to Indianapolis Airport Authority Owner's Agent Jarod Klaas, Senior Director of Planning and Development 18% DBE, 15% MBE, 10% WBE, and 3% VBE).