Renovation of a mixed-use development in Grand Rapids, Michigan. Completed plans call for the renovation of a educational facility.

Buyer Name Amanda Thompson Buyer Email amthompson@fhps.net Buyer Phone 616-493-8809 Vendor interview times and dates Note: Vendors must reserve this time for interviews and will be notified by 3/21 date if they will be participating in interviews. o Monday, 3/24 @ 11am to 12pm o Tuesday, 3/25 @ 10am to 11am o Thursday, 3/27 @ 2pm to 3pm Anticipated award date April 2025 Implementation schedule May - June 2025 Deadline for submittals of questions related to this RFP Mar. 7, 2025 INTENT It is the intent of Forest Hills Public Schools (hereinafter referred to as the "District") to solicit proposals from qualified vendors to provide, install, configure, and warrant a replacement backup system. This solution will consist of the following components: o Backup System Replacement o Installation/integration services o Warranty services It is desired that vendors propose on all of the services being requested in this Request for Proposals (RFP). Vendors may partner with another provider to supply a complete and turnkey solution. If your response contains proposed services or equipment from multiple providers, all responding parties must be clearly identified, and a synopsis of the partner relationship as well as the party that will serve as the prime vendor/contact for the District must be detailed. The District reserves the right to proceed with the provider deemed most suitable. PROPOSAL SUBMISSION Late proposals will not be accepted. Proposals shall be submitted as follows by the deadline indicated in Section 1.3, Schedule of events: o (1) Printed signed original o (2) Printed copies o One thumb drive consisting of only two files: o One single PDF file of the submitted printed signed complete proposal o Appendix A in Excel format Mark with company name and deliver to: Forest Hills Public Schools Attn: Susan Case 620 Forest Hill Ave. SE Grand Rapids, MI 49546 All proposals must be in a sealed package and contain the wording "Forest Hills Public Schools Backup System Replacement" on the package. The wording "ORIGINAL" is to appear on the outside of the binder containing the original signed proposal. If a bid bond or cashier's check is used, an original copy of the bid bond must be submitted in the binder marked Original. Proposals may not be delivered via facsimile or email. All proposals MUST include the Vendor Response Forms provided in Appendix A. Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the vendor or any employee of the vendor and any member of the Board of Education or superintendent. The District shall not accept a proposal that does not include this sworn and notarized disclosure statement. The Non-Familial Form must accompany your bid proposal (see Appendix A). In accordance with the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012, all vendors must execute the "Iran Linked Business Affidavit" and include it in their proposals (see Appendix A). Said forms are included in the Vendor Response Forms. The District will not accept a proposal that does not include this sworn and notarized disclosure statement. The form must accompany your bid proposal (see Appendix A). INTENT TO PROPOSE Each vendor that intends to submit a proposal in response to this RFP should communicate its intent via email to gina.mancinelli@plantemoran.com with the subject line "[Insert your vendor name] - Forest Hills Public Schools Network Electronics Replacement - Intent to Propose." Please refer to Section 1.7, RFP clarifications and addenda, for the contact information to address specific questions related to this RFP. The response shall include the name of the vendor, the name of the contact person, and that person's email address. RFP CLARIFICATIONS AND ADDENDA Please note that any addenda will be posted by the District to the bid site that housed the original RFP. Vendors are responsible for checking the site regularly to make themselves aware of any new addenda. When making requests for clarification, please identify the relevant section number (e.g., Section 2.3.1). Requests for clarification shall be submitted by email only to: Dan Queck Dan.Queck@plantemoran.com BID BONDS Every bid shall be accompanied by either a cashier's check on a solvent bank or by a bond executed by a surety company authorized to do business in the state of Michigan. A 5% bid bond or cashier's check shall be required. Such check or bond shall name the District as the recipient. The amount of such bid bond or cashier's check shall be forfeited as liquidated damages, costs, and expenses incurred by the District if the Vendor, after given an award as a successful vendor, shall fail within 30 days after the notice of such award to enter into an appropriate contract with the District. PERFORMANCE AND PAYMENT BONDS The District MAY require the selected vendor(s) to provide a performance bond upon award of the contract. The associated cost of the performance bond is to be shown as a separate line item -- do NOT include this cost in your base bid. This bond shall be equal in amount to the total price to the District of purchased equipment and services. The surety of the bond shall remain in effect for one year after all acceptance of the entire project has been executed by the District. In the event that the vendor(s) fails to perform its obligations under any agreement between the vendor(s) and the District, the bond shall be paid to the District. The vendor(s) further agrees to save and hold harmless the District and agents from all liability and damages of every description in connection with any subsequent agreements. Payment bonds shall be required under the following conditions: project award exceeds $50,000 and project involves construction, alteration, or repair to the buildings.