This is a service / maintenance or supply contract in Magnolia, Arkansas. Contact the soliciting agency for additional information.

Deadline for Prospective Contractor Questions via email 3/28/2025 All questions regarding this RFP must be submitted to NAME: Kyle Newton, Director for Facilities COMPANY: Southern Arkansas University ADDRESS: 100 East University MSC 9413, or 100 Military Drive Magnolia, AR 71753-5000 PHONE: (870) 235-4065 Email: kcnewton@saumag.edu Responses to Questions Posted to SAU Purchasing Website 4/3/2025 Southern Arkansas University reserves the right to reject late proposals, any and all proposals, or waive any irregularities or informalities during the Request for Proposal process. No proposal may be withdrawn for a period of thirty (30) days after the closing date for submission. The intent of this document is to provide a sole source packet of information that provides all guidelines, specifications, coordinating instructions and administrative formatting necessary for selected contractors to submit custodial services proposals to Southern Arkansas University, Magnolia (hereafter referred to as SAU). Additionally, it is intended that this document provides a framework and selection process by which all contractors can be compared objectively and fairly within the bounds of local, state and federal law as applicable. Note: The RFP will serve as the base contract document with the selected contractor. 10.7 Bid Warranty. Each Proposal shall be accompanied by a Bid Warranty, in the form of a cashier's check, certified check, or bond payable to Southern Arkansas University in the amount of five percent (5%) of base cost as defined in the price sheet submittal (see example at Exhibit A and requirement at Section 40.2 and 40.2i). Bid Warranty is to be forfeited to SAU if the successful Contractor fails to execute the approved contract within fourteen (14) days after notification of Award of Contract. Bid Warranty shall be returned to the successful Contractor and to unsuccessful Contractors upon execution of a legal contract and submittal of performance bond. 10.8 Rejection of Proposals. SAU reserves the right to reject any and/or all Proposals received as a result of the Request for Proposals. Failure to furnish all information and in the required format may disqualify a respondent. If the respondent takes exceptions to the request for Proposals, which are not acceptable to SAU, the Proposal may be rejected. 10.9 Contracting Condition. The successful bidder (hereafter referred to as Contractor) and any entity or person directly or indirectly controlled by, under common control with, or controlling the Contractor will not acquire any interest, direct or indirect, which would conflict in any manner or disagree with the performance of its services hereunder. The Contractor further covenants that in the performance of the contract no person having any such known interest shall be employed. No official or employee of SAU and no other public official of the State of Arkansas or the Federal Government who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the project shall, prior to the completion of the project, voluntarily acquire any personal interest, direct or indirect, in this contract or proposed contract. See requirement at Section 40.2(a)(1). Performance Bond. The Contractor will furnish and maintain throughout the terms of the contract a performance bond in the amount of ten percent (10%) of base cost (as defined within the sealed cost price sheet) to the Southern Arkansas University Contract Administrator within fourteen (14) calendar days after the letter of intent to award the contract is mailed. In extenuating circumstances, an extension may be granted to secure the bond. The form of bond required to secure the performance of contract shall be the standard form of performance bond such as is usually and customarily written and issued by surety companies licensed and authorized to do business in the state of Arkansas. The SAU Office of Purchasing shall make the award upon acceptance of the performance bond. If a Contractor fails to deliver the required performance bond, his bid shall be rejected, and the bid security shall be enforced. In the event of a breach of contract, either through performance problems, quality problems, late delivery, substitutions, or other areas within the control of the vendor, the Office of State Purchasing may assess reasonable charges against the vendor's performance bond. Frequent complaints about failure to properly clean buildings may result in cancellation of the contract. If the vendor fails to perform this contract without reasonable excuse for such failure, or services required are not of the quality or standards required by the contract, the Contract Administrator shall notify the vendor of the default. If, after notification of default, the vendor is unable to remedy SAU's damages, procedures for collection against the vendor's bond will be instituted for the amount of damage incurred. In order to achieve the greatest economy for SAU, the Office of Purchasing may choose the next low bid, re-advertise for bids, negotiate a purchase or complete any other action consistent with the purchasing laws. Contract Term. The term of the resultant agreement shall be for a period beginning on July 1, 2025, until June 30, 2026. With an option to extend the agreement six (6) additional one-year periods, with the same terms and conditions except for increases in base price to be negotiated on an annual basis and increases/decreases in maintained buildings.