This is a service / maintenance or supply contract in Frisco, Texas. Contact the soliciting agency for additional information.

Frisco Independent School District (FISD) is requesting proposals from qualified vendors for the servicing and maintenance of grease traps, liquid waste disposal, catch basin systems, storm sewer systems, and similar waste disposal services. FISD's Risk Management Department will use these services on an "as needed" basis and vendors should expect the frequency of service to vary between FISD facilities. The grease traps covered on this RFP exclude the grease traps located in the school cafeteria kitchens as these are maintained by the Child Nutrition Program. The grease and liquid trap services requested in this RFP shall be for concession stands, support facilities, Career & Technical Education kitchens, and other needs aside from school cafeteria kitchens which are maintained by the Child Nutrition Program. All vendors responding to this qualification shall be established vendors whose primary business is liquid waste disposal. This solicitation shall assist FISD in determining qualified and responsible vendors whose products and/or services shall equal or exceed a minimum quality level of industry standards as outlined within this document. Products and/or services offered shall comply with all applicable federal, state, and local technical, environmental, and performance standards and specifications. The District reserves the right to have a designated District employee or supervisor present to oversee any and all services performed. See RFP 879-2025-06-30 (Child Nutrition Maintenance & Service Vendors) to submit a bid for grease trap services for FISD kitchens (maintained by the Child Nutrition Program). NO BID NOTIFICATION REQUEST Frisco Independent School District is interested in receiving competitive pricing on all items it bids. We value our quality vendors and desire to keep your firm as a supplier. Therefore, please let us know why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reasoning in the box provided and then enter your response. BACKGROUND Frisco Independent School District (FISD) is located approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. Frisco ISD has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 67,000 students. FISD employs over 8,850 staff in North Texas that support the District's mission: to know every student by name and need. This RFP is issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to purchase goods and/or services by Frisco ISD using federal dollars. FISD may purchase goods and/or services from vendors qualified through this RFP with local, state, federal, and grant funds. This RFP is a competitive solicitation (TEC 44.031). All procurement activities shall be conducted in a manner that provides maximum full and open competition per federal and state laws and local policies and procedures. By submitting a response to this bid, you agree to provide services on an as needed basis to Frisco ISD. Frisco ISD does not guarantee the volume, quantity or dollar value, to be purchased annually. The actual dollar amount to be purchased from this RFP depends on District needs. (TAC 109.41) BUDGET AND TERM Frisco ISD's estimated budget for grease trap and liquid disposal services covered on this RFP this fiscal year is $50,000.00. Frisco ISD does not guarantee the volume (quantity or dollar value) to be purchased annually. The actual dollar amount to be purchased from this RFP depends on the actual needs of the District. (TAC 109.41). It may be necessary for Frisco ISD to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range are unacceptable and will not receive further award consideration. SCOPE OF WORK FISD may schedule grease trap cleaning a minimum of 2 times per year and campuses may request additional cleanings as needed. Unit pricing will be used for all cleanings throughout the qualification period. Vendors agree to offer the same unit pricing to any and all new FISD campus or location that may need servicing throughout the duration of this qualification. FISD personnel will provide an on-site acceptance inspection for compliance with the specifications contained herein, these inspections will be independent of any inspection required by federal, state, or local authority. FISD will provide access to the work site. All preventative maintenance services will be conducted by a qualified vendor during normal working hours (7:30 AM up to 5:30 PM) unless it is an emergency with special scheduling agreed upon by FISD and the vendor. Grease trap service requirements must include: Complete removal of all waste material in the trap. No water will be returned from the truck to either side of the trap under any circumstances. Scrape, clean and wash the walls of the trap. The vendor shall have adequate equipment for large loads and an on-board pressure washer to remove solidified grease from sidewalls and bottoms. Clean any spillage and leave traps in a clean and sanitary condition. All trap lids are to be secured as found. Any trap lid safety concerns must be immediately reported to FISD personnel. Vendor will provide a check-off list for the manager's review prior to leaving the premises where the waste has been removed and the proper procedures including cleanup will be approved by Risk Management Staff. The vendor will notify the District of any detected leaks while servicing grease interceptors. The vendor will inspect each interceptor at each cleaning and recommend any deficiencies or repairs that may be required. The vendor will notify the District in writing of any non-compliance issues found. Vendors may be required to take measurements and provide capacities and specifications to support their invoice pricing. Any volume discretions discovered will be subject to site verification with the vendors representative and Risk Management Staff. FISD may require other liquid waste removal services, in addition to grease trap services. These services may be scheduled as needed and could include: Sand/Oil Separator Tank Maintenance Sewage Lift Stations Maintenance Storm Drain cleaning/Catch Basin Services Sewer Jetting Services High Pressure Cleaning Trap Enzyme Treatments Chemical Portable Toilet Services Responding vendors should be qualified in their field of business and will obtain all permits and perform all tests required or that may be required by the federal, state, and local authorities. The vendor shall be in full compliance with all EPA, federal, state, and local laws, rules, regulations and codes pertaining to the handling, removal, and transportation of raw liquid waste. Any permits required via the City of Frisco, City of Plano, City of McKinney, or City of Little Elm will be the responsibility of the vendor. All applicable State licenses (e.g. Texas Commission on Environmental Quality - TCEQ), permits, and certifications shall be submitted with your proposal in the response attachments tab of your submission. Responding vendors must provide a sample statement regarding specific disposal procedures including final destinations of waste, a sample "trip ticket" and waste manifest with your proposal in the response attachments tab of your submission. FISD requires properly completed "trip tickets," including school location by name, to be provided with invoices to show proper disposal of waste material. Invoices will not be paid until these trip tickets are received. Qualified vendors shall add a percentage of sludge in the manifest for backup documentation as requested by FISD staff. EVALUATION PROCEDURE & CRITERIA A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area, will review responses & qualifications, and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: (1) The purchase price; market price, hourly rate, emergency rates; (25 points) (2) The reputation of the vendor and of the vendor's goods or services; services and references of like sized school district; (9 points) (3) The quality of the vendor's goods or services; (25 points) (4) The extent to which the goods or services meet the district's needs; (20 points) (5) The vendors' past relationship with the district; (5 points) (6) The total long-term cost to the district to acquire the vendor's goods or services; (11 points) (7) For a contract for goods and services, materials, whether the vendor or the vendor's ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (8) Any other relevant factor specifically listed in the request for bids or proposals; (5 points) *** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or "specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must: 1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through online during the question period. Answers will be published to all bidders, all at once through this system on or before 5/1/2025. Phone or email requests for information will not be acknowledged. FISD reserves the right to: A. Cancel this RFP in whole or in part. B. Accept, reject, or negotiate modifications in any terms of Proposal or any part thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD's best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. G. In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON-RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations. 12. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and FISD representatives will maintain limited contact with potential Vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor's representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD's Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor's representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor's representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor's representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. E. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. F. Frisco ISD Standard Ethics Statement is on our website and vendors are encouraged to review them.