This is a service / maintenance or supply contract in Pensacola, Florida. Contact the soliciting agency for additional information.

This solicitation is to provide asphalt materials to be picked up by County trucks for asphalt patching, overlays, and other various asphalt projects as needed throughout Escambia County. Question Submission Deadline:May 6, 2025, 2:00pm All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through Attention: Buzz RoggenbuckSr. Procurement Coordinatorabroggenbuck@myescambia.com. Escambia County obtains an average of 1300 tons of asphalt materials per year Pickup is required at least once daily Monday through Friday for pothole patching. Typical pickup is between 1-2 tons per day. A bid form is included in these specifications. The bidder shall submit bids in accordance with the bid documents. The individual who signs the bid form must be listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature. All blanks in the bid documents shall be completed by printing in ink or by computer with the amounts extended, totaled and the bid signed. Any blanks in the bid form will be interpreted as a "No Bid" or "No Cost" item. No changes shall be made to the phraseology of the form or in the items mentioned therein. Any bid which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of the solicitation may be rejected. The bid shall include evidence of bidder's authority and qualification to do business in the State of Florida. As applicable, a state contractor license # for the State of Florida shall also be included on the bid form. Bidder shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes. The bid shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. Bids must include lump sum pricing. All proposed fees and costs must be broken down and disclosed in the bid. Pricing may be renegotiated at the end of each year. This solicitation is primarily for the Public Works department and can be utilized by any department within Escambia County. Withdrawal of Bids A bidder may withdraw its bid, either personally or by written request, at any time prior to the scheduled time for Bid Opening. Requests to alter or withdraw a bid must be submitted in writing to the Purchasing Director. Bids may not be altered or unilaterally withdrawn by the contractor after the scheduled time for bid opening. All bids not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days. Bids to Remain Subject to Acceptance All bids will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after the day of the bid opening. The County may, in its sole discretion, release any bid and return the bid security prior to the end of this period. Conditional or Incomplete Bids Escambia County specifically reserves the right to reject any conditional or incomplete bid. Addition/Deletion of Item(s) The County reserves the right to add or delete any item(s) from this bid or resulting contract when deemed to be in the County's best interest. Contract Term A. The contract resulting from this solicitation shall commence effective upon execution by both parties and extend for a period of Thirty Six Months (36) . The contract may be renewed for two (2) additional twelve (12) month periods, up to a maximum Sixty (60) months total upon mutual agreement of both parties. If any such renewal results in changes in the terms or conditions, such changes shall be reduced to writing as an amendment to the contract and such addendum shall be executed by both parties and approved by the Board of County Commissioners. B. Renewal of the contract shall be subject to appropriation of funds by the Board of County Commissioners. C. The initiating County department(s) shall issue release (purchase) orders against the term contract on an "as needed" basis. D. The contract may be canceled by the awarded firm, for good cause, upon ninety (90) days prior written notice. E. The County retains the right to terminate the contract, with or without good cause, upon (30) days prior written notice. F. In the event of termination by either party as provided herein, the awarded firm shall be paid for services performed through the date of termination. A bid shall be submitted no later than the date and time prescribed in the Invitation to Bid and shall be accompanied by the bid security and other required documents. Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.