Renovation of an educational facility in Berlin, Connecticut. Completed plans call for the renovation of a educational facility.

The Town of Berlin Public Building Commission (PBC) is seeking proposals for the replacement of the unit ventilators and ventilation system improvements at Mary E. Griswold (Griswold) Elementary Schools located at 133 Heather Lane, Kensington. The construction schedule is estimated at 18 months. Project funding includes a State Grant from the CT Department of Administrative Services. The Griswold School project will also entail site work, exterior chiller installation, and partial ceiling tile replacement along with other associated work related to the ventilation improvements. The scope of the prime contractor's work is shown on the construction documents. The Town will not accept submissions by e-mail or fax. The Town will reject proposals received after the date and time noted in the timeline. The Town reserves the right to amend or terminate this Request for Proposals, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award the proposal to the proposer that, in the Town's judgment, will be in the Town's best interest The following scope of services is provided as a general overview which may be expanded and further defined through negotiation: Provide industry standard or higher quality services while maintaining a focus on providing a cost-effective service to the Town. Provide the highest quality customer service to the Town, not limited to, but particularly in the areas of reliability and billing. The selected firm shall work with and cooperate with the Finance Department in rendering services pursuant to this RFP. 2.5. Agreement Period The Town anticipates entering into a Approx 18 month contract with the selected Consultant commencing on or about Summer 2025 - TBD. The Town will contractually reserve the right to cancel the contract at any time. The agreement period for any contract or purchase order resulting from this RFP shall ultimately be as negotiated to the mutual agreement of the parties. 2.6. Additional Conditions All those submitting proposals must be willing to adhere to the following additional conditions and must positively state this in the proposal. The proposer must certify that the personnel identified in its response to this RFP will be the persons actually assigned to the project. At its discretion, the Town may require the removal and replacement of any of the proposer's personnel who do not perform adequately, regardless of whether they were previously approved by the Town. All subcontractors hired by the proposer awarded a contract or purchase order as a result of this RFP must have prior approval of the Town prior to and during the agreement period. Any contract or purchase order resulting from this RFP process will represent the entire agreement between the proposer and the Town and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The Town shall assume no liability for payment of services under the terms of the contract or purchase order until the successful proposer is notified that the contract or purchase order has been accepted and approved by the Town. Any contract resulting from this RFP may be amended only by means of a written instrument signed by the proposer and signed by the Town Manager. Question Submission Deadline: May 22, 2025, 4:30pm Questions concerning the process and procedures applicable to this BID are to be submitted in writing Online Procurement platform. Est.value- $3 million Final completion to November 12, 2026 Additional site visit will be held tomorrow (5/21) 1 p.m. @ Griswold 2 p.m. @ Hubbard 1 p.m. site visit can be held at Griswold and a 2 p.m. site visit held at Hubbard.