This is a service / maintenance or supply contract in Los Angeles, California. Contact the soliciting agency for additional information.

For questions regarding this RFP, please contact Susana Eldridge by email at Seldridge@portla.org. Questions must be submitted by Wednesday, May 14, 2025 by 3pm. Project Scope of Work The following items will be part of the scope of work for this project: The Scope of Work shall include, but not be limited to, project management, coordination, design, preparing drawings, specifications, calculations, cost estimates, schedules, studies, and reports for: _ Architectural, civil, electrical, mechanical, plumbing, structural, landscape architectural, and transportation design for various Harbor Department commercial and public facilities; _ Contract and record documents; _ Applying and obtaining plan checks and permits; _ Autocad drafting; _ Grant and funding support; _ Engineering support during bid and construction; _ Equipment commissioning; _ Peer review; _ Technical training; _ Technical studies; and _ Property legal descriptions. Harbor Department Engineering Guidelines: Consultant shall perform work in accordance with the Harbor Department's "Engineering Design Guidelines," and "Computer Aided Design (CAD) Manual" ("Guidelines"). Task 1 - Project Management and Coordination Provide state-of-the-art project management services throughout the term of the Agreement. This project management effort shall be provided for the following processes: Project initiation, Project planning and scheduling, Project controls, Project execution, and Project administration and closing. Deal with issues, including, but not limited to, Project integration, Project scope development, Project management, cost management, quality assurance and control issues, human resource requirements, Project communications, and Project risk management. Initiate, plan, execute, direct, control, and administer the Project by effectively organizing, staffing, directing, integrating, and coordinating the required Project Tasks and Subtasks. These services shall be performed in a professional fashion as per current project management principals, guidelines, and standards promoted by recognized project management organizations and institutions. This task includes the following: Task 1.A - Suitability of Work and Consultant Cooperation Furnish, in accordance with the agreed upon schedule, a complete, practical, economical design, plans, specifications, and estimates (if such plans and specifications are within the scope of Consultant's work; consultant shall follow Harbor Department's cost estimate template), and related corrections and changes which are best suited for the 6 contemplated construction, and ensure all work is completed in accordance with this Agreement and with sound engineering principles and is signed and sealed by a licensed Professional Engineer and/or Architect, as appropriate. Upon request of the Engineer, provide all calculations, data, charts, and other information of any type whatsoever which support its designs or other work performed pursuant to this Agreement. Consultant may not assert as a basis for refusing to provide such information that it is proprietary. Satisfy Engineer that design decisions are based on objective evaluation of the requirements of the facility owner and user, meet site-specific conditions, comply with Project construction cost budget, and minimize long-term operation and maintenance costs. Consultant is aware and agrees that the Harbor Department has the right to submit the Consultant's work product to independent design reviewers. Consultant agrees to fully cooperate with such reviewers if Harbor Department determines review is appropriate. Consultant's obligation to cooperate shall include the obligation to respond in an objective professional manner to requests for information, and, if expressly requested by Engineer, to enter into a dialogue with the reviewer regarding the comments of the reviewer on the work. The Harbor Department's CAD Standards adopt Autodesk Applications such as AutoCAD, Civil 3D and Revit as the "Standard CAD Software". All submitted files must conform and comply with the latest version of the Harbor Department's CAD Standards outlined in the Harbor Department's CAD Manual. When submitting files on electronic media, the AutoCAD, Civil 3D (.dwg) or Revit (.rvt) drawing file version should be included. Drawings and data should be transferrable and able to integrate with other applications, such as Geographic Information Systems (GIS) (such as ESRI ArcGIS), PDF reviews (such as Bluebeam REVU), cost estimating applications and specification development. Specifications shall be prepared using SpecLink Cloud and submitted in Portable Document Format. Task 1.B - Quality Assurance/Quality Control Plan In conjunction with the Project Management Plan (PMP), prepare a quality assurance/quality control plan (QA/QC Plan) for the Project within 30 days of issuance of the first Notice to Proceed under this Agreement. The QA/QC Plan shall be prepared in accordance with minimum requirements of the Harbor Department, recognized professional standards, and shall identify procedures for reviewing and checking computations, design drawings and other submittals specific to the design phase for both Consultant and Subconsultants. The plan shall also identify roles and responsibilities for implementing and monitoring quality control and quality assurance. As part of the Consultant's QA/QC Plan, Consultant Senior Staff shall perform independent review of all documents for completeness, technical accuracy, and coordination and code compliance at the end of each work phase prior to submittal of deliverables to Engineer. Task 1.C - Prepare Project Schedule Develop a computerized Critical Path Method (CPM) Schedule using Microsoft Project. This schedule shall be created in close coordination with the Engineer or Engineer's designee. The initial schedule shall be submitted 30 days after the issuance of the first Notice to Proceed under this Agreement. The schedule shall initially focus on design phase activities, including significant milestones (such as tasks), permits, utility coordination and related Tasks, to allow for effective planning, monitoring and reporting throughout the Project. It shall combine activities related to cost, planning and design, reviews, delivery, and approvals and shall provide uniform guidance for planning, 7 scheduling, budgeting, and coordination efforts. Updates to the schedule should coincide with the monthly Project Development Team (PDT) Meeting, where reporting shall take place. Task 1.D - Monthly Progress Status Reports and Schedule Updates Prepare monthly progress reports that include an update to the key milestone delivery schedule and percent completion of each task worked on during that period. Consultant shall maintain the CPM Schedule. The schedule will be reviewed in close coordination with Engineer. Each month a schedule shall be issued for Project progress meetings and other public meetings where Project status and the schedule may be an agenda item. The CPM Schedule shall also be updated each month to show progress. Task 1.E - Project Development Team (PDT) Meetings Attend monthly PDT meetings with Project stakeholders throughout the term of this Agreement. Consultant's Project Manager shall attend each meeting. It is anticipated that various other members of the Project team, including Subconsultants, may be required to attend the meetings. Prepare an agenda and distribute meeting minutes, as well as track design contract action items. Monthly progress reports shall be presented and discussed at this meeting. Task 1.F - Subconsultant Administration Administer all Subconsultants on this Project. All Subconsultant requests for information, questions, clarifications, and invoices shall be processed through the Consultant. Task 1.G - Meetings, Permits, and Utility Coordination Attend meetings, conferences, hearings and provide drawings, applications and exhibits necessary to obtain all required approvals, plan checks, permits, variances and utility services/modifications for the Project. Determine regulatory agency approvals, plan checks, permits and variances necessary for Project's design and construction unless the Engineer otherwise directs in writing. Prepare and deliver to Engineer, for review and comment, minutes of all meetings attended within three (3) working days after the meeting, whether or not Harbor Department is represented at said meetings, if the subject of such meeting is material to design of Project or if Engineer requests such meeting minutes. NOTE: Project Management and Coordination services and costs are included within all major scope of services Tasks (Tasks 2.0 - 10.0) and so are not broken out separately as Task 1.0. Task 1 - Deliverables _ QA/QC Plan (.doc and .pdf) _ Comment records (.xlsx) _ Project schedule updates (.pdf and .mpp) _ Project status reports (.pdf) 8 _ Meeting minutes (.pdf) Task 2 - Geotechnical Engineering Services Investigate the soil and subsurface conditions at the project site, and provide geotechnical recommendations for design of the project. The geotechnical work shall include, but not necessarily be limited to the following: A. Review and Analysis of Existing Information: 1. 2. 3. Collect and review existing geotechnical reports, boring logs and other geotechnical information from adjacent and nearby projects, as well as from previously performed geotechnical work in the Project area. Review and represent the site geology on plan, section, and profiles. Summarize soil parameters as presented in existing data. Inspect site to determine existing site conditions. B. Field Investigation: 1. 2. 3. 4. Develop a geotechnical work plan, including determination of the number of borings, cone penetration tests (CPT) or other data acquisition and testing required for design of the Project. Submit a boring plan indicating the location and depths of all borings and CPTs for approval by Engineer prior to sampling. Boring plan shall indicate substructures in the vicinity of the proposed borings. Detailed planning of field investigation: a. Identify, notify, coordinate with, and obtain approvals as required: tenants, site occupants, utility owners, other stakeholders, agencies, departments, and other entities. b. Arrange for and schedule drillers. c. Make preparations for sample handling, transportation, and testing. d. Locate test borings. e. Locate utilities and other onsite interferences and mark location on the ground. f. Obtain necessary permits. g. Schedule field staff. h. Locate temporary storage area for soil drums. Perform borings and other fieldwork as necessary for the surface and subsurface investigation. As initial surface and subsurface investigation is accomplished and data is reviewed, adjust boring depths, locations, and number of borings and CPTs using prudent engineering judgment and considering subsurface conditions and project requirements and as approved by Engineer. CPT data shall be obtained during borings. 9 5. Borings in uncontaminated areas shall be backfilled with soil cuttings except CPTs will not be backfilled. Borings and CPTs in contaminated areas shall be backfilled with grout. Contaminated drilling spoils shall be left on-site in drums for disposal by others.