This is a service / maintenance or supply contract in Dundee, Oregon. Contact the soliciting agency for additional information.

The City of Dundee is soliciting proposals for one or more Engineers of Record (City Engineers) from firms with professional qualifications and experience in providing municipal engineering services as independent contractors to the City. It is the City's intent to obtain engineering services from one or more engineering firms on an on-call, time and material basis to act on behalf of the City of Dundee in engineering-related activities listed in Section 4 of this RFP including services associated with city planning, infrastructure assessment, construction, and maintenance. The successful firm will provide a single person who will serve as the City's Principal City Engineer/Engineer of Record and primary contact for the services provided by that firm. The span of services requested herein need not be provided solely through or by that individual but may be provided by any number of qualified individuals within the firm or firms selected. Subcontractors to the successful firm may provide services to the City with approval of the City Administrator. The City Engineer is expected to provide most of the engineering service requested at or through their own facilities. The city can provide an office for the work of the City Engineer, at the public works offices. It is expected that the city engineer will attend planning, city council, and public works meetings as requested by staff. Scope of Services: The following statement of services describes the ongoing services that the City Engineer shall provide to the City of Dundee. These services are contracted on an as-needed basis. The city will compensate the City Engineer for professional engineering services based on standard hourly rates and a fee schedule for additional basic engineering and special services not fully described at this time. It is expected that the City Engineer will be available daily for consultation, as necessary. The scope of services for the City Engineer may include, but is not limited, to the following. a. Assist with budgeting, planning, and rate studies. b. Suggest and comment on engineering related issues, ordinance modifications and public works design standards and construction specification modifications. c. Assist with GPS/GIS data gathering and information compilation relating to existing infrastructure. d. Assist with surveying needs as identified by the City Administrator, Public Works Director, City Recorder, or Council. e. Consult with City staff to review or complete federal, state or county permits, applications, or agency notification. f. Consult with City staff, organizations, and funding agencies to help develop competitive and complete grant applications or funding proposals. g. Function as the City's representative with other state, federal or local governmental agencies. h. Serve as the City's representative during the review, plan approval, construction management, and project close-out phases of any development or planning project prepared by other engineers and submitted to the City for approval. This includes land development projects such as subdivisions or site-specific developments. i. Review preliminary engineering design drawings and design calculations for general conformance with state, county, and City requirements and sound engineering practices, including best practices. j. Review final submitted construction plans prepared by other professionals and, after acceptance, stamp and sign the drawings as "Approved for Construction" by the City Engineer. a. Attend pre-application, construction, Planning Commission, City Council, or other meetings as requested by the city. While some on-site meetings will be requested, most can be done via Zoom. k. Provide detailed design and construction specifications for successful bidding and construction coordination of City infrastructure improvement and maintenance projects. l. Provide project construction observations of public improvements constructed as part of private development projects. Verify general conformance with City approved construction plans and specifications. m. Provide various construction services for selected City public works construction projects, e.g., project management, engineering design, pre-qualification, preparation of bid documents, solicitation, procurement, contract administration, construction observation and coordinate material and density testing services. n. Perform final construction observations and prepare punch lists for completion of private developments and for City of Dundee project sites, including review of as-built drawings, testing results, as-built certification, project closeout and initiation of the required construction warranty period. o. Perform engineering services pertaining to public records, property acquisitions, condemnations, forfeiture activities, public improvements and improvement districts, public rights of ways, easements, code enforcement, and matters relating to special assessments and public utilities. p. Prepare selected utility master plans feasibility studies, as requested. q. Perform additional basic engineering and special services, which cannot be fully described at this time, as requested by the city. For special projects, the City Engineer shall provide a contract change order upon written request from the City. The change order shall include a detailed proposal and scope of services, schedule, and cost proposal. Special projects may include, but are not limited to, design of city owned public works facilities including streets, water, sewer, storm drainage facilities, and City owned parks and buildings. Phase I Evaluation of Proposals Week of May 26, 2025 Phase II Evaluation of Cost Proposals Week of June 2, 2025 Interviews Week of June 2nd if needed. Notice of Intent to Award to Firm June 10, 2025 Contract Approval June 17, 2025 Commencement of Contract July 1, 2025 It is anticipated that the City of Dundee will enter into a three (3) year agreement, which thereafter may be extended upon written consent of both parties for an additional two (1) year terms. The City reserves the right to: 1) seek clarifications of each qualifications submittal; 2) negotiate a final contract that is in the best interest of the City and the public; 3) reject any or all qualifications; 4) cancel this RFP at any time, if doing so would be in the public interest, as determined by City in its sole discretion; 5) award the contract to any consultant based on the evaluation criteria set forth in this RFP; 6) waive minor informalities contained in any qualifications, when, in the City's sole judgment, it is in the City's best interest to do so; and 7) request any additional information City deems reasonably necessary to allow City to evaluate, rank and select the most qualified consultant to provide the services described in this RFP. Questions regarding this RFP may be directed to Steve Dahl at steve.dahl@dundeecity.org or 503-538-3922. The method of Contractor Selection has not been Determined at this time.