This is a service / maintenance or supply contract in Kansas City, Missouri. Contact the soliciting agency for additional information.

The Jackson County Family Court, herein referred to as the "Family Court" is soliciting bids to contract with a professional and qualified janitorial service company, herein referred to as the "Contractor" for the provision of janitorial cleaning services as specified herein. This document constitutes a request for competitive, sealed bids for the janitorial cleaning services located at the Family Justice Center, 625 East 26th Street, Kansas City, Missouri 64108 and possible additional services as set forth herein. The Family Court Justice Center located at 625 E. 26th Street, Kansas City, Missouri 64108 consists of a detention center for juveniles, courtroom areas and offices. The building is approximately 49,046 total square feet and contains approximately 11,077 square feet of carpet and 37,969 square feet of hard surface floors. The Family Court has previously contracted for this service and the related charges may be obtained by a written request directed to Neil Struchtemeyer, at e-mail address nstrucht@courts.mo.gov. Telephone and faxed inquiries will not be accepted. Each contractor is solely responsible for a prudent and complete personal inspection, examination, and assessment of the work site condition, facilities, and/or any other existing condition, factor, or item that may affect or impact on the performance of service described and required by the Contractual Requirements. The contractor shall not be relieved of responsibility for performance under the contract for any reason whatsoever, including, but not limited to, the contractor's failure to observe existing conditions, etc. From the date this IFB is issued until an award is made, absolutely no communication with department staff is allowed, other than during the pre-bid site tour! If communication is required between potential suppliers and individuals employed by the court regarding this IFB it is restricted to written communication with the senior purchasing agent. Contract term: August 11, 2025 through August 31, 2028. Contract renewal: Optional three (3) one-year periods at the discretion of the Family Court. Preparation of bids: The bid shall be legibly printed in ink or typed. The bid shall be legally signed and shall include the complete address of the bidder. If a unit price or extension already entered is to be altered, it shall be crossed out and initialed in ink by the bidder. Unless otherwise stated by the bidder, the bid shall be considered as being in accordance with Family Court's applicable standard specifications, and any special specifications outlined in the bid document. A responsive bid shall substantially conform to the requirements of this Invitation For Bid and/or specifications contained herein. Bidders who substitute any other terms, conditions, specifications and/or requirements or who qualify their bids in such a manner as to nullify or limit their liability to the contracting entity shall have their bids deemed non-responsive. Also, bids containing any clause that would limit contracting authority shall be considered non-responsive. Examples of non-responsive bids include but shall not be limited to: a) bids that fail to conform to required delivery schedules as set forth in the bid request; b) bids with prices qualified in such a manner that the bid price cannot be determined, such as with vague wording that may include "price in effect at the time of delivery," and c) bids made contingent upon award of other bids currently under consideration. All bids must be signed by an individual authorized to bind the bidder. The individual signing certifies, under penalty of perjury, that he or she has legal authorization to bind the bidder. By signing the Offer to Contract/Signature Page, bidder certifies: The submission of the offer did not involve collusion or other anti-competitive practices. The bidder has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. The Family Court/Circuit Court is exempt from Federal Tax Exempt Number 43-91-0217K and Missouri State Sales Tax Exempt Sec. 39 [10] Article 3, Missouri Constitution; Missouri Tax I.D. 12495671, and such taxes shall not be included in bid prices. A Sales and Use Tax Exemption letter will be provided upon request. By submitting a bid you offer to enter into the proposed contract and your offer is not revocable for ninety (90) days following the response deadline indicated herein. Bids may be withdrawn in person by a bidder or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the time set for receipt of bids. Bids are an irrevocable offer and may not be withdrawn within 90 days after opening date. Bidders are invited to be present at the opening of bids. After the official opening of bids, the amount of time necessary for bid evaluation may vary and is determined solely by the Senior Purchasing Agent. Normally a period of not less than one week is necessary. Following the bid evaluation, all bids submitted are available for public review. The contractor shall agree and understand that the provision of the janitorial services in accordance with the requirements stated herein is considered critical to the efficient operations of the Family Court. However, since the amount of actual damages would be difficult to establish in the event the contractor fails to comply with the requirements, the contractor shall agree and understand that the amount identified below as liquidated damages shall be reasonable and fair under the circumstances. Pre-Bid Meeting Description: The purpose of this meeting is to provide an opportunity for contractors to ask any questions regarding the bid, and receive clarity of the intent of the bid through mutual understanding. The tour of building will follow immediately after the pre bid meeting. The purpose of the tour is to allow potential contractors an opportunity to inspect the building prior to submitting a bid response. Contractors are strongly encouraged to advise the purchasing agent by e-mail to Neil.Struchtemeyer@courts.mo.gov, on -or- before Monday, June 9, 2025 of any special accommodations needed for disabled personnel who will be attending the pre-proposal conference | tour of the building so that these accommodations can be made. Subsequent amendments (addendums), if applicable, will be furnished only to Contractors that attend the Pre-Bid Meeting | Tour of the Building. Only those attending the Pre-Bid Meeting | Tour of the Building will be allowed to submit a bid. Question Deadline - 06/23/2025 at 2:00 PM CT - For all questions regarding this Invitation for Bid, herein referred to as an ("IFB") shall be sent to Neil.Struchtemeyer@courts.mo.gov with the deadline for question submission. Event Bid Description: Bid proposal must be signed in ink by the bidder and all pricing shall be made in ink or by typewriter. Erasures or alterations must be initialed by the bidder in ink. All Bids shall be tightly sealed in an envelope and plainly marked Bid 10005019 - Janitorial Cleaning Services, with date and time of bid opening, and the bidder's name and address. Telephone, faxed or e-mailed bids will not be accepted! If not submitting a bid, please complete the Statement of No Bid and fax back to (816) 435-8039. Family Court reserves the right to reject all or parts of bids, to waive technical defects in bids, and to select the bid deemed most advantageous to the Family Court.