Renovation of a municipal facility in Corpus Christi, Texas. Completed plans call for the renovation of a municipal facility.

General Requirements/Background Information A. The Contractor shall provide Overhead Door Repairs and Preventative Maintenance services for City Owned facilities listed in the Scope of work. B. This agreement is for the duration of one year with 2 option years. C. The Contractor shall comply with the following standards including but not limited to locally adopted building codes, Texas windstorm insurance requirements, and OSHA safety regulations. D. The Contractor shall obtain a permit through the Development Services Department when applicable as required by Texas Windstorm Insurance guidelines. 4.2 Repairs A. The Contractor shall provide trained personnel, labor, parts, supplies, tools, equipment and transportation necessary to perform repair services for all locations. B. The Contractor shall perform repairs to the following parts including but not limited to: a. Electrical - Motor, Pneumatic Safety Edge, Receiver Body, Replay, Remote Controls, Transformer, Switches, Loop sensors, Combination keypad system b. Mechanical - Belts, Cables, Hinges, Rollers/Rails, Drive Chain, Spring and Bearing, Door section. C. The Contractor shall provide lubrication to rollers, hinges, tracks, drive chains, springs and bearings. 4.3 Preventative Maintenance (PM) A. The Contractor will perform preventative maintenance services on an annual basis. The service is to be completed on or before the date of the last preventative maintenance performed. The city will schedule preventative maintenance service visits. See Figure 1 for a list of locations. B. Preventative maintenance will be performed, Monday through Friday, from 8:00 AM to 5:00 PM. The Contractor will check in and check out with the Contractor Administrator or Asset Management designee, before and after all authorized work is performed. C. The preventative maintenance services shall include, at a minimum, the following tasks outlined below. This list is inclusive for each overhead door. The Contractor shall also comply with the specific recommendations of the Original Equipment Manufacturer for the preventative maintenance and for all parts/materials requirements. a. Clean and dust any debris or buildup on the tracks and rollers b. Lubricate moving parts such as rollers, guides, chains, etc. c. Adjust spring and lubricate bearings d. Examine Door balance and Track alignment e. Tighten all hardware f. Check reversing mechanisms g. Check lift cables h. Conduct a visual assessment on each door D. The Contractor shall repair and/or replace parts identified during preventative maintenance. Preventive repairs shall be made to prevent unscheduled overhead door breakdowns and to ensure the continued normal operation of each overhead door. Replacement of parts shall be made to extend the useful life. E. Once the Contractor identifies the necessary repairs and/or replacement of parts, the Contractor shall provide a "not to exceed estimate" inclusive of labor and parts/material cost to the Contract Administrator or Asset Management Designee for approval. F. The Contractor shall completely document all preventive maintenance services for each door on site. A copy of each preventative maintenance service and repair report will need to be submitted to Asset Management at the time of completion, and shall provide the following information: 1. Service Address 2. Work Order number 3. Overhead door identification 4. Model and serial number of equipment, if applicable 5. PM Check list with notes 6. Name of approving personnel 4.4 Service Personnel The Contractor shall establish and maintain a complete Quality Control Program that is acceptable to the Contract Administrator to assure that the requirements of the Contract are provided as specified. The Contractor will also provide supervision of the work to insure it complies with the contract requirements. 4.5 Site Control A. Any personnel assigned to the service agreement shall meet all applicable certification requirements of any regulatory agency having jurisdiction. The Contractor shall ensure that all personnel are continuously trained to meet the latest industry standards. B. The Contractor shall ensure that all crews are fully and properly equipped to perform services promptly and safely without delay. All personnel assigned to the service agreement shall wear a uniform, including safety equipment and any company issued photo identification. The Contractor's employees working on site shall wear clothing with an identification logo bearing the name of the company visible from 15 feet. All personnel shall be neatly dressed in shirts, safety shoes and long pants. Torn clothing is unacceptable. C. If the service personnel do not perform as per requirement, the City has the right to reject the personnel and the Contractor is liable to deploy new personnel. D. The Contractor shall conduct background checks for all personnel before assigned to work under this agreement. The Contract Administrator may ask background check report from the Contractor. The City reserves the right to approve or refuse employees because of a derogatory background check. The background check will be done at the sole expense of the Contractor. 4.6 Completion A. Upon completion of each repair, the Contractor shall conduct careful inspections with the department personnel and shall correct all defective work to the satisfaction of the City's Contract Administrator B. Remove all scrap, litter and debris resulting from operations specified herein and leave work and the premises in clean and satisfactory conditions. 4.7 Contract Pricing A. The Contractor shall perform services during Normal working hours 8:00 AM to 5:00 PM, Monday through Friday. Work cannot be performed on the weekends and holidays without prior approval from the City's Contract Administrator. B. All hourly rates must include overhead, profit, travel, and all administrative costs. Trip charges are not permitted under this Contract. C. Parts, materials and equipment shall be provided to the City's at allowable contract mark up. Receipts are required for all materials and parts. 4.8 Recordkeeping The Contractor shall establish and maintain a log delineating complete and accurate records of all repairs, parts, supplies and materials for each location for the term of the Contract. The Contractor shall update the logs after each service defined in the Contract. 4.9 Invoicing A. The Contractor shall submit the invoice for services to the City. The invoice must contain following: a. Copy of Contractor Invoice Checklist (CIC) provided by the Asset management designee. b. Description of work c. Total hours billed, itemized by position and hourly rate d. Copies of all invoice for parts/materials Overhead Door Repairs for City Facilities Question Deadline 07/08/2025 at 5:00 PM CT All inquiries or requests regarding this RFB must be submitted to the Procurement Officer Marco Lozano MarcoL@cctexas.com