This is a service / maintenance or supply contract in Winter Park, Florida. Contact the soliciting agency for additional information.

Project has been cancelled In accordance with the provisions of Section 287.055, Florida Statutes for Consultants Competitive Negotiation Act (CCNA), the City of Winter Park is accepting qualification submittals from any firm or individual licensed to perform professional services in the State of Florida with demonstrable professional experience and interest in providing these services to the City of Winter Park. Question Deadline 10/07/2025 at 2:00 PM ET Contact Information Rebecca Watt Contract Agent 401 S Park Ave Winter Park, FL 32789 Email: rwatt@cityofwinterpark.org Phone: (407) 599-3315 Selection Committee Meeting - Evaluation and Ranking: October 27, 2025, 2:00pm City Hall - Chapman Room 401 South Park Avenue Winter Park, FL 32789 Final Ranking Meeting: November 6, 2025 City Hall - Chapman Room 401 South Park Avenue Winter Park, FL 32789 2.6. Responsiveness The City will determine whether the Respondent complies with the instructions for submitting proposals, including completeness of the proposal, which encompasses the inclusion of all required attachments and submissions. Late proposals will not be accepted. Failure to meet other requirements may result in rejection. 2.7. Responsibility The City will determine whether the Respondent is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: past performance, references (including those found outside the proposal), compliance with applicable laws, Respondent's record of performance and integrity - e.g. has the Respondent been delinquent or unfaithful to any contract with the City, whether the Respondent is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A Respondent must always have sufficient financial resources, in the opinion of the City, to ensure the performance of the contract and must provide proof upon request. The City reserves the right to inspect and review Respondent's facilities, equipment, and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information or the quality of the information will result in rejection. 4.4. Selection Process The selection process is as follows: The selection committee will evaluate all responses determined to be responsive. The selection committee will then rank the responses of those firms based on their submittals, emphasizing City needs and following Florida Statutes Section 287.055, known as the Consultants Competitive Negotiations Act, to determine a shortlist and move forward to oral presentations (Phase 2) for further evaluation by the Committee. After formal presentations/interviews with the shortlisted firms, a post-presentation/interview ranking will determine the top-ranked firm. The Procurement Division will prepare an agenda item for the award recommendation to the City Commission. The City Commission of the City of Winter Park will make the final selection after considering the recommendations and rankings of the Committee. The City Commission is not required to accept the recommendations and rankings of the Committee. The City Commission's decision will be final. The City and the Respondent will enter into a contract incorporating the requirements of this RFQ and with other terms acceptable to and required by the City. The City reserves the right to negotiate the terms and conditions of the contract with the Respondent. The City has the right to rescind the contract award to the Respondent if the City and the Respondent do not agree to the contract terms. The City reserves the right to reject a Respondent, even a Respondent awarded the contract, at any time prior to full contract execution. 6.3. Contract Term Unless otherwise agreed in a written document approved and signed by the City, the contract shall be in effect for twelve (12) consecutive months from the date the Mayor or other authorized signer signs the contract on behalf of the City. There shall be the option of renewal for a possible second, third, fourth, and fifth 12-month period, not to exceed sixty (60) months in total, after written consent of both parties and approval by the City Commission or City Manager. Approximately forty-five (45) days prior to the expiration of the initial contract period, the Successful Respondent will be notified by the City if it seeks an extension. To be effective and enforceable, any changes in the scope of services or prices intended to apply in a renewal or extension period must be presented by City staff to the City Commission for approval or rejection. Upon written consent of both parties and approval of the City Commission or City Manager, the contract will be renewed for the second, third, fourth, or fifth term. The City reserves the right to make award(s) by individual item, aggregate, or none, or a combination thereof; with one or more suppliers; to cancel the formal solicitation; reject any or all proposals; or waive any minor informalities or technicalities in proposals received, as may be deemed in the best interest of the City in the City's sole discretion; and reserves the right to award the contract to the most responsive, responsible Respondent who submits a proposal meeting specifications in a way deemed most advantageous and of best value to the City in the City's sole discretion. The City further reserves the right to consider matters such as, but not limited to, the quality offered delivery terms, and service reputation of the vendor in determining the most advantageous proposal. The City reserves the right to make an award to more than one (1) Respondent. The City reserves the right to demand additional information or clarification with respect to any proposal or submission from one (1) or more Respondents. Such request shall be furnished to all Respondents. Failure to respond or to provide adequate information in response shall be grounds for disqualification at the sole discretion of the City. Information received upon such request for additional information or clarification may be relied upon by the City in determining the most advantageous proposal for purposes of making an award. The method of Contractor Selection has not been Determined at this time.